PERIODIC INDICATIVE NOTICE (PIN) FOR SAP UPGRADE PROJECT FOR CIÉ GROUP

Introduction The purpose of this Prior Information Notice (PIN) is to inform the market of a planned procurement process by CIÉ to appoint a System Implementor for the proposed upgrade of the existing SAP ECC6 solution to SAP S/4 HANA Cloud across the CIÉ Group of companies, comprising CIÉ Holding …

CPV: 72000000 IT-tjänster: konsultverksamhet, programvaruutveckling, Internet och stöd, 72220000 Systemtjänster och tekniska konsulttjänster, 72250000 System- och stödtjänster, 72260000 Programrelaterade tjänster, 72263000 Programimplementation, 72265000 Programkonfigurering, 72266000 Programkonsulttjänster, 72261000 Stödtjänster för programvara, 72212451 Programvaruutvecklingstjänster för affärsresursplanering, 48451000 Programvara för affärsresursplanering, 48000000 Programvara och informationssystem, 48100000 Programvara för särskild industri, 48400000 Programvara för affärstransaktioner och personliga affärer, 48430000 Programvara för lagerförvaltning, 48440000 Programvara för finansiell analys och redovisning, 48444100 Faktureringssystem, 48444000 Redovisningssystem, 72200000 Programmering av mjukvara samt rådgivning, 72210000 Programmering av programpaket
Plats för avrättning:
PERIODIC INDICATIVE NOTICE (PIN) FOR SAP UPGRADE PROJECT FOR CIÉ GROUP
Plats för tilldelning:
Coras Iompair Eireann (CIE Utility)
Tilldelningsnummer:

1. Buyer

1.1 Buyer

Official name : Coras Iompair Eireann (CIE Utility)
Legal type of the buyer : Public undertaking
Activity of the contracting entity : Urban railway, tramway, trolleybus or bus services

2. Procedure

2.1 Procedure

Title : PERIODIC INDICATIVE NOTICE (PIN) FOR SAP UPGRADE PROJECT FOR CIÉ GROUP
Description : Introduction The purpose of this Prior Information Notice (PIN) is to inform the market of a planned procurement process by CIÉ to appoint a System Implementor for the proposed upgrade of the existing SAP ECC6 solution to SAP S/4 HANA Cloud across the CIÉ Group of companies, comprising CIÉ Holding Company, Iarnród Éireann (IÉ), Bus Éireann, and Dublin Bus. Please note that this PIN is for information purposes only. It is not a call for competition, and no tender documents are available at this stage. Background SAP ECC6 is the version of SAP ERP software that currently supports CIÉ’s Finance and Enterprise Asset Maintenance (EAM) processes thereby performing a critical role in ensuring the safety and reliability of the Group’s railway and bus operations. ECC6 is used by 1500 users across the CIÉ Group. In February 2020, SAP announced that mainstream maintenance for ECC6 will cease at the end of 2027. Therefore, in order to minimise the risk and disruption of this decision and to facilitate an efficient and seamless upgrade of the current system to SAP S/4 HANA Cloud, it is proposed to engage an experienced systems implementation partner Córas Iompair Éireann (CIÉ) is publishing this PIN to inform the market of its intention to publish a Contract Notice and corresponding Pre-Qualification Questionnaire (PQQ) in the Official Journal of the European Union in December 2024 to launch a tender competition using the Negotiated Procedure to appoint an experienced and qualified systems implementation partner. It is envisaged that this partner will be instrumental in project planning, migration, customisation, testing, and post-go-live support, ensuring best practices are adhered to throughout the upgrade. The Systems Implementor will support CIÉ in deciding on the most appropriate hosting approach and in procuring the necessary licences and cloud infrastructure services. Interested parties are encouraged to monitor E-Tenders www.etenders.gov.ie and TED as well as any other procurement channels for further information regarding this opportunity. Indicative Procurement Timeline Publication of Contract Notice and Issue of PQQ – Dec 2024 Issue of Invitation to Tender (ITT) Documents – Feb 2025 Contract Award – June 2025 Contract Execution – July 2025 Additional Information: Neither this document, nor any information set out herein, shall be regarded as a commitment or representation on the part of Córas Iompair Éireann (CIÉ) to progress with a procurement process or to enter into any form of contractual arrangement, express or implied. All queries in relation to this PIN and any other enquiries may be made via the E-Tenders portal or by email to stephen.walsh2@irishrail.ie

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72220000 Systems and technical consultancy services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72263000 Software implementation services
Additional classification ( cpv ): 72265000 Software configuration services
Additional classification ( cpv ): 72266000 Software consultancy services
Additional classification ( cpv ): 72261000 Software support services
Additional classification ( cpv ): 72212451 Enterprise resource planning software development services
Additional classification ( cpv ): 48451000 Enterprise resource planning software package
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48100000 Industry specific software package
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48430000 Inventory management software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48444100 Billing system
Additional classification ( cpv ): 48444000 Accounting system
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72210000 Programming services of packaged software products

2.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.4 General information

Legal basis :
Directive 2014/25/EU

3. Part

3.1 Part technical ID : PAR-0001

Title : PERIODIC INDICATIVE NOTICE (PIN) FOR SAP UPGRADE PROJECT FOR CIÉ GROUP
Description : Introduction The purpose of this Prior Information Notice (PIN) is to inform the market of a planned procurement process by CIÉ to appoint a System Implementor for the proposed upgrade of the existing SAP ECC6 solution to SAP S/4 HANA Cloud across the CIÉ Group of companies, comprising CIÉ Holding Company, Iarnród Éireann (IÉ), Bus Éireann, and Dublin Bus. Please note that this PIN is for information purposes only. It is not a call for competition, and no tender documents are available at this stage. Background SAP ECC6 is the version of SAP ERP software that currently supports CIÉ’s Finance and Enterprise Asset Maintenance (EAM) processes thereby performing a critical role in ensuring the safety and reliability of the Group’s railway and bus operations. ECC6 is used by 1500 users across the CIÉ Group. In February 2020, SAP announced that mainstream maintenance for ECC6 will cease at the end of 2027. Therefore, in order to minimise the risk and disruption of this decision and to facilitate an efficient and seamless upgrade of the current system to SAP S/4 HANA Cloud, it is proposed to engage an experienced systems implementation partner Córas Iompair Éireann (CIÉ) is publishing this PIN to inform the market of its intention to publish a Contract Notice and corresponding Pre-Qualification Questionnaire (PQQ) in the Official Journal of the European Union in December 2024 to launch a tender competition using the Negotiated Procedure to appoint an experienced and qualified systems implementation partner. It is envisaged that this partner will be instrumental in project planning, migration, customisation, testing, and post-go-live support, ensuring best practices are adhered to throughout the upgrade. The Systems Implementor will support CIÉ in deciding on the most appropriate hosting approach and in procuring the necessary licences and cloud infrastructure services. Interested parties are encouraged to monitor E-Tenders www.etenders.gov.ie and TED as well as any other procurement channels for further information regarding this opportunity. Indicative Procurement Timeline Publication of Contract Notice and Issue of PQQ – Dec 2024 Issue of Invitation to Tender (ITT) Documents – Feb 2025 Contract Award – June 2025 Contract Execution – July 2025 Additional Information: Neither this document, nor any information set out herein, shall be regarded as a commitment or representation on the part of Córas Iompair Éireann (CIÉ) to progress with a procurement process or to enter into any form of contractual arrangement, express or implied. All queries in relation to this PIN and any other enquiries may be made via the E-Tenders portal or by email to stephen.walsh2@irishrail.ie

3.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72263000 Software implementation services
Additional classification ( cpv ): 72265000 Software configuration services
Additional classification ( cpv ): 72266000 Software consultancy services
Additional classification ( cpv ): 72261000 Software support services
Additional classification ( cpv ): 72212451 Enterprise resource planning software development services
Additional classification ( cpv ): 48451000 Enterprise resource planning software package
Additional classification ( cpv ): 48100000 Industry specific software package
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48430000 Inventory management software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48444100 Billing system
Additional classification ( cpv ): 48444000 Accounting system
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72210000 Programming services of packaged software products
Additional classification ( cpv ): 72220000 Systems and technical consultancy services

3.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

3.1.9 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing offline access to the procurement documents : Coras Iompair Eireann (CIE Utility)
Organisation receiving requests to participate : Coras Iompair Eireann (CIE Utility)
Organisation processing tenders : Coras Iompair Eireann (CIE Utility)

8. Organisations

8.1 ORG-0001

Official name : Coras Iompair Eireann (CIE Utility)
Registration number : N/A
Town : Dublin
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 017034143
Buyer profile : www.cie.ie
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 5a610a39-e738-45ae-a403-1ebf9f9e3dfc - 01
Form type : Planning
Notice type : Prior information notice or a periodic indicative notice used only for information
Notice dispatch date : 15/11/2024 16:03 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00705139-2024
OJ S issue number : 225/2024
Publication date : 19/11/2024
Estimated date of publication of a contract notice within this procedure : 11/12/2024