C3S2_412_bis Enhanced C3S Energy Service

ECMWF, as the Entrusted Entity for the Copernicus Climate Change Service (C3S), invites Tenders to enhance the C3S Energy Service. The requirements are split into two Lots: co-development of online seasonal demonstrators and tools with champion energy users (Lot 1), and maintenance of operational services for the energy sector (Lot …

CPV: 73000000 FoU-tjänster samt tillhörande konsulttjänster
Sista ansökningsdag:
18 december 2025 16:00
Typ av tidsfrist:
Inlämnande av anbud
Plats för avrättning:
C3S2_412_bis Enhanced C3S Energy Service
Plats för tilldelning:
European Centre for Medium Range Weather Forecasts (ECMWF)
Tilldelningsnummer:
C3S2_412_bis

1. Buyer

1.1 Buyer

Official name : European Centre for Medium Range Weather Forecasts (ECMWF)
Legal type of the buyer : International organisation
Activity of the contracting authority : Environmental protection

2. Procedure

2.1 Procedure

Title : C3S2_412_bis Enhanced C3S Energy Service
Description : ECMWF, as the Entrusted Entity for the Copernicus Climate Change Service (C3S), invites Tenders to enhance the C3S Energy Service. The requirements are split into two Lots: co-development of online seasonal demonstrators and tools with champion energy users (Lot 1), and maintenance of operational services for the energy sector (Lot 2). For each Lot, ECMWF intends to award a single Framework Agreement for a period of maximum 33 months, which shall be implemented via a single multi-annual Service Contract expected to commence in April 2026. Tenderers are invited to submit their Tenders for either one or both Lots. Note that the expertise required for each Lot strongly differ. In cases where a Tenderer opts to submit Tenders for the two Lots, it is mandatory that each Tender is presented as a separate submission, with its own set of documents, including but not limited to, technical proposals, pricing tables and any required supporting documents. Tenderers must ensure that the submissions for each Lot are independently viable and stand on their own merits.
Procedure identifier : a1730515-2fce-4e51-9bd1-3579219491f9
Internal identifier : C3S2_412_bis
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73000000 Research and development services and related consultancy services

2.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : Service shall be performed on Contractor's premises, located either in a European Union Member State or in a Copernicus Participating State.

2.1.3 Value

Estimated value excluding VAT : 975 000 Euro
Maximum value of the framework agreement : 975 000 Euro

2.1.4 General information

Additional information : Procedure to be applied: The procurement will be conducted in accordance with ECMWF's procedures as set out in Invitation to Tender documents, which are available on ECMWF's eProcurement Portal ( https://procurement.ecmwf.int/) and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an intergovernmental organisation or submit itself to any jurisdiction. Tenders must be submitted using ECMWF's eProcurement Portal. Hard copy (paper) submissions will not be accepted. Due to the need to include performance and compliance obligations in the contract, ECMWF will contract only with a single legal person or entity which is competent to undertake and commit to these obligations. ECMWF recognises that some bids will involve a number of organisations which may wish to work together to deliver the contract requirements. In such cases, these organisations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organisations will also meet the contract obligations. ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers. Eligibility: Refer to Section 3.2 of Volume I of the ITT documents.
Legal basis :
Other

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 2
Terms of contract :
Maximum number of lots for which contracts can be awarded to one tenderer : 2

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Procurement Document

5. Lot

5.1 Lot technical ID : LOT-0001

Title : C3S2_412_bis Lot 1: Co-development of online seasonal demonstrators and tools with champion energy users
Description : The aim of Lot 1 is to co-develop case studies and demonstrators including tailored seasonal climate and energy products, forecast quality metrics, software tools and graphic visualisations with champion energy users to support their decision-making processes several months in advance. Lot 1 will work closely with champion energy users to foster the uptake of seasonal products, understanding in depth their requirements, co-developing energy-related information and creating capacity building through trainings, software tools and outreach materials. The information provided will be open, timely and grounded in scientific research, facilitating informed decision-making for stakeholders.
Internal identifier : C3S2_412_bis Lot 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73000000 Research and development services and related consultancy services

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : Service shall be performed on Contractor's premises, located either in a European Union Member State or in a Copernicus Participating State.

5.1.3 Estimated duration

Start date : 01/04/2026
Duration : 33 Month

5.1.5 Value

Estimated value excluding VAT : 400 000 Euro
Maximum value of the framework agreement : 400 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Tender requirement
Procurement Project fully or partially financed with EU Funds.
Information about European Union funds
EU funds programme : European Earth Observation Programme (Copernicus) (2014/2020)
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes

5.1.9 Selection criteria

Sources of selection criteria : Procurement Document

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Legal and Financial
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 5
Criterion :
Type : Quality
Description : Track Record
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15
Criterion :
Type : Quality
Description : Quality of Resources Deployed
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15
Criterion :
Type : Quality
Description : Technical Solution Proposed
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Description : Management and Implementation
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Criterion :
Type : Price
Description : Price
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Justification for restricting access to certain procurement documents : Tools, devices, or file formats not generally available
Deadline for requesting additional information : 03/12/2025 23:59 +01:00
Information about restricted documents is available at : https://www.ecmwf.int/en/about/suppliers
Ad hoc communication channel :
Name : Please refer to Volume I of the ITT documents for a complete description of the communication and tender submission procedure. Tenderers must register their organisation on the ECMWF's eProcurement Portal to be able to access the ITT documents and to be able to submit a response to the ITT. Registration is free and the process is managed by the portal provider.

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Address for submission : https://procurement.ecmwf.int/
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Allowed
Variants : Not allowed
Deadline for receipt of tenders : 18/12/2025 16:00 +01:00
Deadline until which the tender must remain valid : 9 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes
Financial arrangement : Please refer to Volume V of the ITT documents.

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : European Centre for Medium-Range Weather Forecasts (ECMWF)
Information about review deadlines : Please refer to ECMWF's Procurement Debriefing and Review Procedure published at the ECMWF Suppliers webpage ( https://www.ecmwf.int/en/about/suppliers).
Organisation providing additional information about the procurement procedure : European Centre for Medium Range Weather Forecasts (ECMWF)
Organisation providing offline access to the procurement documents : European Centre for Medium Range Weather Forecasts (ECMWF)
Organisation providing more information on the review procedures : European Centre for Medium-Range Weather Forecasts (ECMWF)
Organisation receiving requests to participate : European Centre for Medium Range Weather Forecasts (ECMWF)
Organisation processing tenders : European Centre for Medium Range Weather Forecasts (ECMWF)

5.1 Lot technical ID : LOT-0002

Title : C3S2_412_bis Lot 2: Maintenance of Operational Services for the Energy Sector
Description : Lot 2 aims to maintain and further develop selected climate and energy products, as well as related C3S reports. Two ongoing contracts are currently delivering datasets, Jupyter Notebooks, software, and web applications to the CDS and C3S users. This new activity is intended to ensure the continued maintenance and, where necessary, the updating of those outputs.
Internal identifier : C3S2_412_bis Lot 2

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73000000 Research and development services and related consultancy services

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : Service shall be performed on Contractor's premises, located either in a European Union Member State or in a Copernicus Participating State.

5.1.3 Estimated duration

Start date : 01/04/2026
Duration : 33 Month

5.1.5 Value

Estimated value excluding VAT : 575 000 Euro
Maximum value of the framework agreement : 575 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Tender requirement
Procurement Project fully or partially financed with EU Funds.
Information about European Union funds
EU funds programme : European Earth Observation Programme (Copernicus) (2014/2020)
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes

5.1.9 Selection criteria

Sources of selection criteria : Procurement Document

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Legal and Financial
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 5
Criterion :
Type : Quality
Description : Track Record
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15
Criterion :
Type : Quality
Description : Quality of Resources Deployed
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15
Criterion :
Type : Quality
Description : Technical Solution Proposed
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Description : Management and Implementation
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Criterion :
Type : Price
Description : Price
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Justification for restricting access to certain procurement documents : Tools, devices, or file formats not generally available
Deadline for requesting additional information : 03/12/2025 23:59 +01:00
Information about restricted documents is available at : https://www.ecmwf.int/en/about/suppliers
Ad hoc communication channel :
Name : Please refer to Volume I of the ITT documents for a complete description of the communication and tender submission procedure. Tenderers must register their organisation on the ECMWF's eProcurement Portal to be able to access the ITT documents and to be able to submit a response to the ITT. Registration is free and the process is managed by the portal provider.

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Address for submission : https://procurement.ecmwf.int/
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Allowed
Variants : Not allowed
Deadline for receipt of tenders : 18/12/2025 16:00 +01:00
Deadline until which the tender must remain valid : 9 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes
Financial arrangement : Please refer to Volume V of the ITT documents.

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : European Centre for Medium-Range Weather Forecasts (ECMWF)
Information about review deadlines : Please refer to ECMWF's Procurement Debriefing and Review Procedure published at the ECMWF Suppliers webpage ( https://www.ecmwf.int/en/about/suppliers).
Organisation providing additional information about the procurement procedure : European Centre for Medium Range Weather Forecasts (ECMWF)
Organisation providing offline access to the procurement documents : European Centre for Medium Range Weather Forecasts (ECMWF)
Organisation providing more information on the review procedures : European Centre for Medium-Range Weather Forecasts (ECMWF)
Organisation receiving requests to participate : European Centre for Medium Range Weather Forecasts (ECMWF)
Organisation processing tenders : European Centre for Medium Range Weather Forecasts (ECMWF)

8. Organisations

8.1 ORG-0001

Official name : European Centre for Medium Range Weather Forecasts (ECMWF)
Registration number : fiscal code no. 91148050684
Postal address : Robert-Schuman-Platz 3
Town : Bonn
Postcode : 53175
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Contact point : Procurement at ECMWF
Telephone : +44 118 949 9000
Internet address : https://www.ecmwf.int/
Information exchange endpoint (URL) : https://procurement.ecmwf.int/
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : European Centre for Medium-Range Weather Forecasts (ECMWF)
Registration number : not applicable
Postal address : Shinfield Park
Town : Reading
Postcode : RG2 9AX
Country : United Kingdom
Contact point : Procurement at ECMWF
Telephone : +44 118 949 9000
Fax : +44 118 986 9450
Internet address : https://www.ecmwf.int/
Information exchange endpoint (URL) : https://procurement.ecmwf.int/
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 3e11c38a-75cc-440b-8da8-643d70d0ebbe - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 21/10/2025 12:39 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00695982-2025
OJ S issue number : 203/2025
Publication date : 22/10/2025