SPD3/2025/030 - TENDER FOR THE HIRE, SETTING-UP AND DISMANTLING OF TENTS AND COVERINGS, TRUSS, CROWD CONTROL BARRIERS AND OTHER ANCILLARY FACILITIES FOR THE SANTA MARIJA AGRARIAN FAIR 2025, MINISTRY F

The subject of this tender is the provision of event management services comprising of the provision of the following services for the Santa Maria Agrarian Fair from 10th August 2025 till 17th August 2025. The services provided shall include: • Lot 1 - Setting-up and Dismantling of Marquee Tents, Coverings, …

CPV: 79952000 Storitve, povezane z dogodki, 79952100 Storitve organiziranja kulturnih dogodkov, 79956000 Storitve organiziranja sejmov in razstav
Rok:
7. julij 2025. 09:30
Vrsta roka:
Oddaja ponudbe
Kraj izvršitve:
SPD3/2025/030 - TENDER FOR THE HIRE, SETTING-UP AND DISMANTLING OF TENTS AND COVERINGS, TRUSS, CROWD CONTROL BARRIERS AND OTHER ANCILLARY FACILITIES FOR THE SANTA MARIJA AGRARIAN FAIR 2025, MINISTRY F
Organ za podeljevanje:
Sectoral Procurement Directorate
Številka dodelitve:

1. Buyer

1.1 Buyer

Official name : Sectoral Procurement Directorate
Legal type of the buyer : Body governed by public law, controlled by a central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : SPD3/2025/030 - TENDER FOR THE HIRE, SETTING-UP AND DISMANTLING OF TENTS AND COVERINGS, TRUSS, CROWD CONTROL BARRIERS AND OTHER ANCILLARY FACILITIES FOR THE SANTA MARIJA AGRARIAN FAIR 2025, MINISTRY F
Description : The subject of this tender is the provision of event management services comprising of the provision of the following services for the Santa Maria Agrarian Fair from 10th August 2025 till 17th August 2025. The services provided shall include: • Lot 1 - Setting-up and Dismantling of Marquee Tents, Coverings, Extractor Fans, Truss with Canvas Covering and Tiered Seating • Lot 2 - Setting-up and Dismantling of Bar Counters, Temporary Fridge Displays, Heavy-Duty Crowd Control Barriers, Panelling and Shelving
Procedure identifier : 3122c137-b3b5-4d2f-8f3e-47fd7b1940df
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79956000 Fair and exhibition organisation services
Additional classification ( cpv ): 79952100 Cultural event organisation services

2.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta

2.1.3 Value

Estimated value excluding VAT : 131 900 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 2
Terms of contract :
Maximum number of lots for which contracts can be awarded to one tenderer : 2

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Lot 1 - Setting-up and Dismantling of Marquee Tents, Coverings, Extractor Fans, Truss with Canvas Covering and Tiered Seating
Description : The subject of this tender is the provision of event management services comprising of the provision of the following services for the Santa Maria Agrarian Fair from 10th August 2025 till 17th August 2025. The services provided shall include: • Lot 1 - Setting-up and Dismantling of Marquee Tents, Coverings, Extractor Fans, Truss with Canvas Covering and Tiered Seating • Lot 2 - Setting-up and Dismantling of Bar Counters, Temporary Fridge Displays, Heavy-Duty Crowd Control Barriers, Panelling and Shelving

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79956000 Fair and exhibition organisation services
Additional classification ( cpv ): 79952100 Cultural event organisation services

5.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Additional information :

5.1.3 Estimated duration

Start date : 10/08/2025
Duration end date : 17/08/2025

5.1.4 Renewal

Maximum renewals : 0

5.1.5 Value

Estimated value excluding VAT : 131 900 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Allowed
Deadline for receipt of tenders : 07/07/2025 09:30 +02:00
Deadline until which the tender must remain valid : 90 Day
Information about public opening :
Opening date : 07/07/2025 10:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Public Contracts Review Board -
Organisation providing offline access to the procurement documents : Sectoral Procurement Directorate -
Organisation providing more information on the review procedures : Public Contracts Review Board -
Organisation receiving requests to participate : Sectoral Procurement Directorate -
Organisation processing tenders : Sectoral Procurement Directorate -

5.1 Lot technical ID : LOT-0002

Title : Lot 2 - Setting-up and Dismantling of Bar Counters, Temporary Fridge Displays, Heavy-Duty Crowd Control Barriers, Panelling and Shelving
Description : The subject of this tender is the provision of event management services comprising of the provision of the following services for the Santa Maria Agrarian Fair from 10th August 2025 till 17th August 2025. The services provided shall include: • Lot 1 - Setting-up and Dismantling of Marquee Tents, Coverings, Extractor Fans, Truss with Canvas Covering and Tiered Seating • Lot 2 - Setting-up and Dismantling of Bar Counters, Temporary Fridge Displays, Heavy-Duty Crowd Control Barriers, Panelling and Shelving

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79956000 Fair and exhibition organisation services
Additional classification ( cpv ): 79952100 Cultural event organisation services

5.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Additional information :

5.1.3 Estimated duration

Start date : 10/08/2025
Duration end date : 17/08/2025

5.1.4 Renewal

Maximum renewals : 0

5.1.5 Value

Estimated value excluding VAT : 131 900 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Allowed
Deadline for receipt of tenders : 07/07/2025 09:30 +02:00
Deadline until which the tender must remain valid : 90 Day
Information about public opening :
Opening date : 07/07/2025 10:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Public Contracts Review Board -
Organisation providing offline access to the procurement documents : Sectoral Procurement Directorate -
Organisation providing more information on the review procedures : Public Contracts Review Board -
Organisation receiving requests to participate : Sectoral Procurement Directorate -
Organisation processing tenders : Sectoral Procurement Directorate -

8. Organisations

8.1 ORG-0001

Official name : Sectoral Procurement Directorate
Registration number : MT 25645419
Department : Rural Gozo Directorate Ministry for Gozo and Planning
Postal address : Department of Contracts, Notre Dame Ravelin
Town : Floriana
Postcode : FRN1600
Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Telephone : +356 23781501
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Public Contracts Review Board
Registration number : TBD
Department : Ministry for Finance and Employment
Postal address : Notre Dame Ditch
Town : Floriana
Postcode : FRN 1601
Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Telephone : +356 2139095
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : bad8bd7c-261f-4186-862e-3837cbf259fa - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 05/06/2025 10:07 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00367834-2025
OJ S issue number : 108/2025
Publication date : 06/06/2025