SEWA_01 Provision of a scoping study to assess the current landscape of early warning and Impact-based Forecast initiatives across Africa

ECMWF, as an entrusted entity for the implementation of the European Union’s Africa – EU Space partnership programme - Strengthening Early Warning in Africa (AESPP-SEWA), entered into a contract for Provision of a scoping study to assess the current landscape of early warning and Impact-based Forecast initiatives across Africa. This …

CPV: 73000000 Storitve na področju raziskav in razvoja ter s tem povezane svetovalne storitve
Kraj izvršitve:
SEWA_01 Provision of a scoping study to assess the current landscape of early warning and Impact-based Forecast initiatives across Africa
Organ za podeljevanje:
European Centre for Medium Range Weather Forecasts (ECMWF)
Številka dodelitve:
SEWA_01

1. Buyer

1.1 Buyer

Official name : European Centre for Medium Range Weather Forecasts (ECMWF)
Legal type of the buyer : International organisation
Activity of the contracting authority : Environmental protection

2. Procedure

2.1 Procedure

Title : SEWA_01 Provision of a scoping study to assess the current landscape of early warning and Impact-based Forecast initiatives across Africa
Description : ECMWF, as an entrusted entity for the implementation of the European Union’s Africa – EU Space partnership programme - Strengthening Early Warning in Africa (AESPP-SEWA), entered into a contract for Provision of a scoping study to assess the current landscape of early warning and Impact-based Forecast initiatives across Africa.
Procedure identifier : 2768845a-aa91-405b-a915-94f93d26368e
Previous notice : 384982-2025
Internal identifier : SEWA_01
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73000000 Research and development services and related consultancy services

2.1.2 Place of performance

Anywhere
Additional information : Service shall be performed on Contractor's premises, located either in the ECMWF Member States or in a country or territory in accordance with Article 28 of NDICI Regulation. (Regulation (EU) 2021/947 of the European Parliament and of the Council of 9 June 2021 establishing the Neighbourhood, Development and International Cooperation Instrument – Global Europe, amending and repealing Decision No 466/2014/EU of the European Parliament and of the Council and repealing Regulation (EU) 2017/1601 of the European Parliament and of the Council and Council Regulation (EC, Euratom) No 480/2009, OJ L 209, 14.6.2021, p. 1–78, ELI: http://data.europa.eu/eli/reg/2021/947/oj) and Volume I of the Invitation to Tender documents.

2.1.3 Value

Estimated value excluding VAT : 450 000 Euro

2.1.4 General information

Legal basis :
Other

5. Lot

5.1 Lot technical ID : LOT-0001

Title : SEWA_01 Provision of a scoping study to assess the current landscape of early warning and Impact-based Forecast initiatives across Africa
Description : This contract covers the provision of a scoping study to assess the current landscape of early warning and Impact-based Forecast (IbF) initiatives across Africa. The scoping study is an essential precursor to four regional IbF pilot demonstrators, focusing on West Africa, East Africa, Central Africa and Southern Africa.
Internal identifier : SEWA_01

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73000000 Research and development services and related consultancy services

5.1.2 Place of performance

Anywhere
Additional information : Service shall be performed on Contractor's premises, located either in the ECMWF Member States or in a country or territory in accordance with Article 28 of NDICI Regulation. (Regulation (EU) 2021/947 of the European Parliament and of the Council of 9 June 2021 establishing the Neighbourhood, Development and International Cooperation Instrument – Global Europe, amending and repealing Decision No 466/2014/EU of the European Parliament and of the Council and repealing Regulation (EU) 2017/1601 of the European Parliament and of the Council and Council Regulation (EC, Euratom) No 480/2009, OJ L 209, 14.6.2021, p. 1–78, ELI: http://data.europa.eu/eli/reg/2021/947/oj) and Volume I of the Invitation to Tender documents.

5.1.3 Estimated duration

Duration : 6 Month

5.1.5 Value

Estimated value excluding VAT : 450 000 Euro

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Information about previous notices :
Identifier of the previous notice : 384982-2025

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Tenderer’s Financial & Legal Organisation
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 5
Criterion :
Type : Price
Description : Price Structure and Viability
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15
Criterion :
Type : Quality
Description : Methodology and Approach
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 25
Criterion :
Type : Quality
Description : Team Expertise and Experience
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15
Criterion :
Type : Quality
Description : Understanding of the Context
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15
Criterion :
Type : Quality
Description : Project Management and Coordination
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15
Criterion :
Type : Quality
Description : Quality Assurance and Risk Management
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : European Centre for Medium-Range Weather Forecasts (ECMWF)
Information about review deadlines : Please refer to ECMWF's Procurement Debriefing and Review Procedure published at the ECMWF Suppliers webpage ( https://www.ecmwf.int/en/about/suppliers ).
Organisation providing additional information about the procurement procedure : European Centre for Medium Range Weather Forecasts (ECMWF)
Organisation providing offline access to the procurement documents : European Centre for Medium Range Weather Forecasts (ECMWF)
Organisation providing more information on the review procedures : European Centre for Medium-Range Weather Forecasts (ECMWF)
Organisation signing the contract : European Centre for Medium Range Weather Forecasts (ECMWF)

6. Results

Value of all contracts awarded in this notice : 449 226,16 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : HKV Lijn in Water B.V.
Tender :
Tender identifier : SEWA_01 Tender 1
Identifier of lot or group of lots : LOT-0001
Value of the tender : 449 226,16 Euro
The tender is a variant : no
Subcontracting : Yes
Subcontracting value is known : yes
Value of subcontracting : 224 775,6 Euro
Subcontracting percentage is known : yes
Percentage of subcontracting : 50
Contract information :
Identifier of the contract : ECMWF/ AESPP- SEWA/2025/01
Title : AGREEMENT FOR AFRICA – EU SPACE PROGRAMME – STRENGTHENING EARLY WARNING IN AFRICA (AESPP- SEWA) SERVICES – AGREEMENT FOR THE PROVISION OF A SCOPING STUDY TO ASSESS THE CURRENT LANDSCAPE OF EARLY WARNING AND IMPACT-BASED FORECAST INITIATIVES ACROSS AFRICA
Date on which the winner was chosen : 29/09/2025
Date of the conclusion of the contract : 01/10/2025
Information about European Union funds
Name of EU-financed project or programme : European Space Programme (2021/2027)
Organisation signing the contract : European Centre for Medium Range Weather Forecasts (ECMWF)

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 10

8. Organisations

8.1 ORG-0001

Official name : European Centre for Medium Range Weather Forecasts (ECMWF)
Registration number : fiscal code no. 91148050684
Postal address : Robert-Schuman-Platz 3
Town : Bonn
Postcode : 53175
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Contact point : Procurement at ECMWF
Telephone : +44 118 949 9000
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation signing the contract

8.1 ORG-0002

Official name : European Centre for Medium-Range Weather Forecasts (ECMWF)
Registration number : not applicable
Postal address : Shinfield Park
Town : Reading
Postcode : RG2 9AX
Country : United Kingdom
Contact point : Procurement at ECMWF
Telephone : +44 118 949 9000
Fax : +44 118 986 9450
Internet address : https://www.ecmwf.int/
Information exchange endpoint (URL) : https://procurement.ecmwf.int/
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : HKV Lijn in Water B.V.
Size of the economic operator : Small
Registration number : 39060355
Postal address : Botter 11-29
Town : Lelystad
Postcode : 8232 JN
Country subdivision (NUTS) : Flevoland ( NL230 )
Country : Netherlands
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 0e2f8037-d682-4012-89c4-09691dfb5e33 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 22/10/2025 10:41 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00699373-2025
OJ S issue number : 204/2025
Publication date : 23/10/2025