Procurement of a new professional system for Gravplassetaten

The Agency for Excavation (henceforth referred to as GPE) is in a change process and the current need is not necessarily future. It is therefore important that a trade system is not developed around an organisation. GPE would like a tool where access management for groups and individuals can be …

CPV: 65000000 Gospodarske javne službe, 75100000 Storitve uprave, 75112000 Upravne storitve za podjetniško poslovanje, 75200000 Storitve za družbeno skupnost
Kraj izvršitve:
Procurement of a new professional system for Gravplassetaten
Organ za podeljevanje:
Oslo kommune v/ Gravplassetaten
Številka dodelitve:
22/3930

1. Buyer

1.1 Buyer

Official name : Oslo kommune v/ Gravplassetaten
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Procurement of a new professional system for Gravplassetaten
Description : The Agency for Excavation (henceforth referred to as GPE) is in a change process and the current need is not necessarily future. It is therefore important that a trade system is not developed around an organisation. GPE would like a tool where access management for groups and individuals can be adjusted as needed. Funerals are a narrow field that can be difficult to relate to. But our need is not very special and is comparable to booking a flight. The primary need from family to family is similar; but travel destination, class, diet and need for special luggage are different. With us, the deceased person can arrive in GPE cremated or in a coffin, there are different tombs, is it wanted to spread the ash or should the urn be sent abroad? It's about a dead person who will find his last rest. The trade system solves the need for databases, logistics, communication and management of processes in the department.
Procedure identifier : 4bf91f29-ff90-4420-a99c-ca71f7164c78
Internal identifier : 22/3930
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
Justification for the accelerated procedure :
Main features of the procedure : The competition will be held in accordance with the Act from 17 June 2016 no. 73 on public procurements (LOA) and the public procurement regulations dated 12 August 2016 no. 974 (FOA) parts I and III, as well as the provisions included in this qualification and tender documentation. The competition will be held as a negotiated procedure in accordance with PPR § 13-1 (2), cf. § 13-2. The procedure consists of two stages. The first step means that all interested suppliers can send a request to participate in the competition. In stage two, qualified tenderers are invited to submit a tender.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 65000000 Public utilities
Additional classification ( cpv ): 75100000 Administration services
Additional classification ( cpv ): 75112000 Administrative services for business operations
Additional classification ( cpv ): 75200000 Provision of services to the community

2.1.2 Place of performance

Postal address : Karvesvingen 3
Town : Oslo
Postcode : 0579
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 6 700 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Corruption : The Public Procurement Regulations § 24-2 states that "the contracting authority shall also reject a tenderer when he is aware that the tenderer has been legally convicted or has accepted a writ for the following punishable conditions: participation in a criminal organisation, corruption, fraud, acts of terrorism or criminal acts in connection with terrorist activities, money laundering or financing terrorism, child labour and other forms of human trafficking.
Participation in a criminal organisation : The Public Procurement Regulations § 24-2 states that "the contracting authority shall also reject a tenderer when he is aware that the tenderer has been legally convicted or has accepted a writ for the following punishable conditions: participation in a criminal organisation, corruption, fraud, acts of terrorism or criminal acts in connection with terrorist activities, money laundering or financing terrorism, child labour and other forms of human trafficking.
Money laundering or terrorist financing : The Public Procurement Regulations § 24-2 states that "the contracting authority shall also reject a tenderer when he is aware that the tenderer has been legally convicted or has accepted a writ for the following punishable conditions: participation in a criminal organisation, corruption, fraud, acts of terrorism or criminal acts in connection with terrorist activities, money laundering or financing terrorism, child labour and other forms of human trafficking.
Fraud : The Public Procurement Regulations § 24-2 states that "the contracting authority shall also reject a tenderer when he is aware that the tenderer has been legally convicted or has accepted a writ for the following punishable conditions: participation in a criminal organisation, corruption, fraud, acts of terrorism or criminal acts in connection with terrorist activities, money laundering or financing terrorism, child labour and other forms of human trafficking.
Child labour and other forms of trafficking in human beings : The Public Procurement Regulations § 24-2 states that "the contracting authority shall also reject a tenderer when he is aware that the tenderer has been legally convicted or has accepted a writ for the following punishable conditions: participation in a criminal organisation, corruption, fraud, acts of terrorism or criminal acts in connection with terrorist activities, money laundering or financing terrorism, child labour and other forms of human trafficking.
Purely national exclusion grounds : The requirement that the Customer shall reject tenderers who have accepted a wreed for the stated punishable conditions is a distinctively Norwegian requirement.
Payment of taxes : The Customer reserves the right to reject tenderers who have not fulfilled their tax and duty obligations as stated in the Public Procurement Regulations.
Terrorist offences or offences linked to terrorist activities : The Public Procurement Regulations § 24-2 states that "the contracting authority shall also reject a tenderer when he is aware that the tenderer has been legally convicted or has accepted a writ for the following punishable conditions: participation in a criminal organisation, corruption, fraud, acts of terrorism or criminal acts in connection with terrorist activities, money laundering or financing terrorism, child labour and other forms of human trafficking.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement of a new professional system for Gravplassetaten
Description : The Agency for Excavation (henceforth referred to as GPE) is in a change process and the current need is not necessarily future. It is therefore important that a trade system is not developed around an organisation. GPE would like a tool where access management for groups and individuals can be adjusted as needed. Funerals are a narrow field that can be difficult to relate to. But our need is not very special and is comparable to booking a flight. The primary need from family to family is similar; but travel destination, class, diet and need for special luggage are different. With us, the deceased person can arrive in GPE cremated or in a coffin, there are different tombs, is it wanted to spread the ash or should the urn be sent abroad? It's about a dead person who will find his last rest. The trade system solves the need for databases, logistics, communication and management of processes in the department.
Internal identifier : 22/3930

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 65000000 Public utilities
Additional classification ( cpv ): 75100000 Administration services
Additional classification ( cpv ): 75112000 Administrative services for business operations
Additional classification ( cpv ): 75200000 Provision of services to the community
Options :
Description of the options : Contract length extension for a further 1+1+1.

5.1.2 Place of performance

Postal address : Karvesvingen 3
Town : Oslo
Postcode : 0579
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Duration : 6 Year

5.1.4 Renewal

Maximum renewals : 3
The buyer reserves the right for additional purchases from the contractor, as described here : Contract length extension for a further 1+1+1.

5.1.5 Value

Estimated value excluding VAT : 6 700 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs)
Information about previous notices :
Identifier of the previous notice : 385616-2024

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract.
Description : The tenderer's Annual Financial Statements including notes with the Board's and auditor's reports from 2023, 2022 and 2021. In addition tenderers are requested to present a credit rating not older than six months from the tender deadline, from a certified credit rating company.
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Name : Tenderers shall be suitable for fulfilment of contractual requirements for due diligence assessments for responsible businesses.
Description : A description of the tenderer's systems for working with due diligence assessments in accordance with the UN ́s guiding principles for business and human rights (UNGP) and OECD ́s guidelines for multinational companies. The documentation shall include: Formal policies/guidelines that cover an obligation to comply with the requirements of responsible businesses.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Tenderers shall have experience from similar assignments. Similar assignments mean the delivery of a trade system for municipalities, government agencies or governmental organisations.
Description : Short description of up to the three most important deliveries in the last three years, including information on the contract ́s value, date of delivery, number of delivery points as well as the name of the contracting authority and a description of the assignment ́s content.
Use of this criterion : Used

5.1.11 Procurement documents

Deadline for requesting additional information : 22/04/2025 14:00 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 12/05/2025 10:00 +00:00
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, some missing tenderer-related documents may be submitted later.
Additional information : This must be assessed in each individual case by the Customer.
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
A non-disclosure agreement is required : yes
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Oslo Tingrett
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : Oslo Tingrett
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed : Oslo Tingrett
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed : Oslo Tingrett
Organisation providing additional information about the procurement procedure : Oslo kommune v/ Gravplassetaten
Organisation providing offline access to the procurement documents : Oslo kommune v/ Gravplassetaten
Organisation receiving requests to participate : Oslo kommune v/ Gravplassetaten
Organisation processing tenders : Oslo kommune v/ Gravplassetaten

8. Organisations

8.1 ORG-0001

Official name : Oslo kommune v/ Gravplassetaten
Registration number : 976 820 010
Postal address : Karvesvingen 3
Town : Oslo
Postcode : 0579
Country : Norway
Contact point : Sevil Salahi
Telephone : +47 95411606
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Oslo Tingrett
Registration number : 926 725 939
Postal address : Postboks 2106 Vika
Town : Oslo
Postcode : 0125
Country : Norway
Telephone : +47 22035200
Roles of this organisation :
Review organisation
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed

11. Notice information

11.1 Notice information

Notice identifier/version : 0cb1fbd3-0cf1-4d8d-ab70-81935849bad5 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 04/04/2025 15:37 +00:00
Notice dispatch date (eSender) : 04/04/2025 16:00 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00224204-2025
OJ S issue number : 69/2025
Publication date : 08/04/2025