Limerick City and County Council- Call for Tender for Provision of Services for Event Controller and Event Management Services for a Limerick City Centre - Christmas

Lot One; Event Control and Event Management Services Creative Winter Procession; €15,041 Exclusive of VAT. (There may be the possibility of an additional parade(s), outside of what is already specified, during the life time of this contract at the discretion of the Council). Lot Two; Event Control and Event Management …

CPV: 79952000 Storitve, povezane z dogodki, 79953000 Storitve organiziranja festivalov, 79415000 Storitve svetovanja na področju vodenja proizvodnje, 79952100 Storitve organiziranja kulturnih dogodkov
Kraj izvršitve:
Limerick City and County Council- Call for Tender for Provision of Services for Event Controller and Event Management Services for a Limerick City Centre - Christmas
Organ za podeljevanje:
Limerick City and County Council_103432
Številka dodelitve:
1

1. Buyer

1.1 Buyer

Official name : Limerick City and County Council_103432
Legal type of the buyer : Local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Limerick City and County Council- Call for Tender for Provision of Services for Event Controller and Event Management Services for a Limerick City Centre - Christmas
Description : Lot One; Event Control and Event Management Services Creative Winter Procession; €15,041 Exclusive of VAT. (There may be the possibility of an additional parade(s), outside of what is already specified, during the life time of this contract at the discretion of the Council). Lot Two; Event Control and Event Management Services; Light Up Limerick Event, incorporating Creative Winter Procession; €32,520 Exclusive of VAT. Lot Three; Event Control and Event Management Services; Switching on of the City Lights Event including, staffing, lighting and sound, crowd control, pre countdown schedule of entertainment; €89,431 Exclusive of VAT.
Procedure identifier : b5094bd5-8f54-445e-8239-976668a59f5f
Previous notice : 58c18631-9a4b-4e4e-99d3-3fb60e152e92-01
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79953000 Festival organisation services
Additional classification ( cpv ): 79415000 Production management consultancy services
Additional classification ( cpv ): 79952100 Cultural event organisation services

2.1.2 Place of performance

Country subdivision (NUTS) : Mid-West ( IE051 )
Country : Ireland

2.1.3 Value

Estimated value excluding VAT : 32 520 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Event Control and Event Management Services Creative Winter Procession
Description : Lot One; Event Control and Event Management Services Creative Winter Procession; €15,041 Exclusive of VAT. (There may be the possibility of an additional parade(s), outside of what is already specified, during the life time of this contract at the discretion of the Council). Lot Two; Event Control and Event Management Services; Light Up Limerick Event, incorporating Creative Winter Procession; €32,520 Exclusive of VAT. Lot Three; Event Control and Event Management Services; Switching on of the City Lights Event including, staffing, lighting and sound, crowd control, pre countdown schedule of entertainment; €89,431 Exclusive of VAT.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79953000 Festival organisation services
Additional classification ( cpv ): 79415000 Production management consultancy services
Additional classification ( cpv ): 79952100 Cultural event organisation services

5.1.2 Place of performance

Country subdivision (NUTS) : Mid-West ( IE051 )
Country : Ireland
Additional information :

5.1.3 Estimated duration

Duration : 24 Month

5.1.5 Value

Estimated value excluding VAT : 32 520 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Price
Description : Price @ 200
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 200
Criterion :
Type : Quality
Description : Quality @ 800
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 800

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing offline access to the procurement documents : Limerick City and County Council_103432
Organisation providing more information on the review procedures : The High Court of Ireland
Organisation executing the payment : Limerick City and County Council_103432

5.1 Lot technical ID : LOT-0002

Title : Event Control and Event Management Services; Light Up Limerick Event, incorporating Creative Winter Procession
Description : Lot One; Event Control and Event Management Services Creative Winter Procession; €15,041 Exclusive of VAT. (There may be the possibility of an additional parade(s), outside of what is already specified, during the life time of this contract at the discretion of the Council). Lot Two; Event Control and Event Management Services; Light Up Limerick Event, incorporating Creative Winter Procession; €32,520 Exclusive of VAT. Lot Three; Event Control and Event Management Services; Switching on of the City Lights Event including, staffing, lighting and sound, crowd control, pre countdown schedule of entertainment; €89,431 Exclusive of VAT.
Internal identifier : 2

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79953000 Festival organisation services
Additional classification ( cpv ): 79415000 Production management consultancy services
Additional classification ( cpv ): 79952100 Cultural event organisation services

5.1.2 Place of performance

Country subdivision (NUTS) : Mid-West ( IE051 )
Country : Ireland
Additional information :

5.1.3 Estimated duration

Start date : 17/10/2025
Duration : 24 Month

5.1.5 Value

Estimated value excluding VAT : 0 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Price
Description : Price @ 200
Description of the method to be used if weighting cannot be expressed by criteria : 0

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing offline access to the procurement documents : Limerick City and County Council_103432
Organisation providing more information on the review procedures : The High Court of Ireland
Organisation executing the payment : Limerick City and County Council_103432

5.1 Lot technical ID : LOT-0003

Title : Event Control and Event Management Services; Switching on of the City Lights Event including, staffing, lighting and sound, crowd control, pre countdown schedule of entertainment
Description : Lot One; Event Control and Event Management Services Creative Winter Procession; €15,041 Exclusive of VAT. (There may be the possibility of an additional parade(s), outside of what is already specified, during the life time of this contract at the discretion of the Council). Lot Two; Event Control and Event Management Services; Light Up Limerick Event, incorporating Creative Winter Procession; €32,520 Exclusive of VAT. Lot Three; Event Control and Event Management Services; Switching on of the City Lights Event including, staffing, lighting and sound, crowd control, pre countdown schedule of entertainment; €89,431 Exclusive of VAT.
Internal identifier : 3

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79953000 Festival organisation services
Additional classification ( cpv ): 79415000 Production management consultancy services
Additional classification ( cpv ): 79952100 Cultural event organisation services

5.1.2 Place of performance

Country subdivision (NUTS) : Mid-West ( IE051 )
Country : Ireland
Additional information :

5.1.3 Estimated duration

Duration : 24 Month

5.1.5 Value

Estimated value excluding VAT : 32 520 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Cost
Description : cost @ 200
Criterion :
Type : Quality
Description : Quality @ 800
Description of the method to be used if weighting cannot be expressed by criteria : 0

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing offline access to the procurement documents : Limerick City and County Council_103432
Organisation providing more information on the review procedures : The High Court of Ireland
Organisation executing the payment : Limerick City and County Council_103432

6. Results

Value of all contracts awarded in this notice : 32 520 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : The GrooveYard
Tender :
Tender identifier : 000105144
Identifier of lot or group of lots : LOT-0001
Value of the tender : 32 520 Euro
Subcontracting : No
Contract information :
Identifier of the contract : 429712
Date on which the winner was chosen : 21/07/2025
Date of the conclusion of the contract : 17/10/2025

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1

6.1 Result lot ldentifier : LOT-0002

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : Decision of the buyer, because of a change in needs

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1

6.1 Result lot ldentifier : LOT-0003

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : Decision of a review body or another judicial body

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : Limerick City and County Council_103432
Registration number : 3267368TH
Postal address : Merchant's Quay,
Town : Limerick.
Postcode : V94 EH90
Country subdivision (NUTS) : Mid-West ( IE051 )
Country : Ireland
Telephone : +353 61 556000
Internet address : https://www.limerick.ie/
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation executing the payment

8.1 ORG-0002

Official name : The GrooveYard
Size of the economic operator : Large
Registration number : 335675
Postal address : Unit 3A, Moycullen Business Park
Town : Galway
Postcode : H91 VK03
Country subdivision (NUTS) : Mid-West ( IE051 )
Country : Ireland
Telephone : 012020836
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0003

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0004

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 0832b137-082a-43f6-b9c1-1a43f49ce944 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 17/10/2025 12:38 +01:00
Languages in which this notice is officially available : English
Notice publication number : 00687791-2025
OJ S issue number : 201/2025
Publication date : 20/10/2025