Contract award: Framework agreement - Bakery and bakery products

The competition is for the delivery of bread and bakery goods to the contracting authority ́s user places, which are mainly units: Kristiansand municipality - Overview of welfare centres the contract shall at all times cover the need for such products at the contracting authority. Some other large units in …

CPV: 15810000 Krušni izdelki, sveže pecivo in slaščice, 15811000 Krušni izdelki, 15812000 Pecivo in slaščice, 15812200 Slaščice
Kraj izvršitve:
Contract award: Framework agreement - Bakery and bakery products
Organ za podeljevanje:
KRISTIANSAND KOMMUNE
Številka dodelitve:
2025005756

1. Buyer

1.1 Buyer

Official name : KRISTIANSAND KOMMUNE
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Contract award: Framework agreement - Bakery and bakery products
Description : The competition is for the delivery of bread and bakery goods to the contracting authority ́s user places, which are mainly units: Kristiansand municipality - Overview of welfare centres the contract shall at all times cover the need for such products at the contracting authority. Some other large units in the municipality can be a part of the contract, this will be agreed with the chosen tenderer after the contract has been signed. Nurseries, schools and other institutions are as a starting point exempt from the contract and will have their needs covered from a separate grocery contract. Equivalent competitions have previously been announced as a reserved contract, cf. the procurement regulations § 16-9, but the competition was cancelled due to a wrong form of competition.
Procedure identifier : 0d2390a2-a2fd-4618-b989-6aafe5e6924d
Previous notice : 97c25d9d-997f-4395-b475-4b4f829ee300-01
Internal identifier : 2025017836
Type of procedure : Open
The procedure is accelerated : no
Main features of the procedure : The contract shall cover the procurement of bread and bakery products. The contract will primarily be signed for the units for delivery to nursing homes/institutions and transporting to persons living at home. Kristiansand municipality currently has 16 welfare centres: Kristiansand municipality - Overview of welfare centresIn the attached price and product form, the volume products are given. Other products within this product group can also be procured. It is therefore the requested discount rate for other products. This competition/contract only includes bread and bakery products. It may be relevant to purchase gluten-free products. It is therefore desirable that tenderers describe in the tender selection of gluten free products. These products will not be included in the evaluation unless requested in Annex 2 - Price and Product Form. It is relevant for the contracting authority to bake something themselves. This will be carried out by itself and comes before any contract will be signed.

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 15810000 Bread products, fresh pastry goods and cakes
Additional classification ( cpv ): 15811000 Bread products
Additional classification ( cpv ): 15812000 Pastry goods and cakes
Additional classification ( cpv ): 15812200 Cakes

2.1.2 Place of performance

Country subdivision (NUTS) : Agder ( NO092 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 9 000 000 Norwegian krone

2.1.4 General information

Call for competition is terminated
Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften - The procurement will be made in accordance with the Public Procurement Act of 17 June 2016 (LOA) and the public procurement regulations dated 12 August 2016 (FOA) parts I and part III. The contract will be awarded in accordance with the 'Open Tender Contest' procedure, cf. FOA § 13-1 (1). Negotiations are not allowed in this competition.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Contract award: Framework agreement - Bakery and bakery products
Description : The competition is for the delivery of bread and bakery goods to the contracting authority ́s user places, which are mainly units: Kristiansand municipality - Overview of welfare centres the contract shall at all times cover the need for such products at the contracting authority. Some other large units in the municipality can be a part of the contract, this will be agreed with the chosen tenderer after the contract has been signed. Nurseries, schools and other institutions are as a starting point exempt from the contract and will have their needs covered from a separate grocery contract. Equivalent competitions have previously been announced as a reserved contract, cf. the procurement regulations § 16-9, but the competition was cancelled due to a wrong form of competition.
Internal identifier : 2025017836

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 15810000 Bread products, fresh pastry goods and cakes
Additional classification ( cpv ): 15811000 Bread products
Additional classification ( cpv ): 15812000 Pastry goods and cakes
Additional classification ( cpv ): 15812200 Cakes

5.1.2 Place of performance

Country subdivision (NUTS) : Agder ( NO092 )
Country : Norway
Additional information :

5.1.5 Value

Estimated value excluding VAT : 9 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Tenderers shall enclose a completed Product and Price Form (Annex 2). Failure to price one or more lines can lead to rejection of tender offers. The unit price in column H shall be given excluding VAT. Product groups, article number, price shall be stated after deduction of the discount, discount rate and product name. The stated pack sizes and measurements shall be priced exactly, and in the stated quantity, for example, per pack or per package of x kg/item. Where the contracting authority has given the number, quantity etc. and the tenderer cannot submit tenders for exactly the same, the price shall be converted to the requested unit/quantities/targets. This is to quality assure the evaluation. At the same time, the comment box in column J should be used to state the size of the sales packaging/unit volume and its unit price. See the tab "Information" in Annex 2 - Product and Price Form. Tenderers shall, in addition, submit a dated price list for a complete assortment with prices before the discount, discount rate and net price after deduction of the discount. The price list for the complete assortment shall not include products that are not included in the competition. The price will be assessed on the basis of the total sum (field K29) in the completed Product and Price Form. The tenderer with the lowest price will get an unweight score of 10. The other tenderers will have their score reduced according to the following formula: Unweighted score = Lowest price/offered price * 10
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 50
Criterion :
Type : Quality
Name : Environment and environmental profile
Description : 1. Plans for energy efficient production Tenderers shall describe concrete measures and plans for reducing energy consumption in production. The plan shall include measures such as selection of energy efficient equipment, use of energy management systems, and monitoring mechanisms, or similar. Documentation requirement: Detailed description of planned measures. Implementation plan with milestones and deadlines. Use of standards (f.eks. ISO 50001 (energy management) if relevant. Plan to monitor and evaluate energy consumption. 2. Plans for waste reduction and handling. Tenderers shall describe measures to reduce waste and ensure sustainable handling of waste from the production. The plan shall include measures for optimal use of raw materials, waste sorting and cooperation with third party parties for recycling or reuse. Documentation requirement: Description of measures for waste reduction. Procedures for waste management. Any existing agreements or cooperation with waste treatment parties. Plan for follow-up and reporting of waste quantities. The criterium "Climate and environment" is subject to an overall assessment and the elements in the criteria are not necessarily emphasised equally. The tenderer who is assessed as best will get an unweight score of 10. Other tenders will be awarded a score relatively to the best tender.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name : Order and delivery
Description : Tenderers shall describe their routines from when they receive orders until the goods are delivered, including: receipt of orders, follow-up orders, inspections of orders in order to uncover deviations, obvious errors, follow-up errors, claims follow-up and returns. routines and follow-up with residual orders (the item that cannot be delivered/partially delivered) wrong ordering of products Further descriptions shall also be given regarding ordering/order management until the order is delivered. Tenderers must state the delivery time i.e. when a delivery can be expected and received after an order has been received. If the delivery time is affected by the date the order is received, it must be stated in a concrete time. Delivery ability, i.e. measuring how many orders are delivered 100% and how many there is residue delivery on shall be stated. The tenderer who is assessed best on order and delivery will be awarded an unweight score of 10. Other tenders will be awarded points relatively to the best tender.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10
Criterion :
Type : Quality
Name : Service and follow-up
Description : Customer priority: The contracting authority is dependent on great predictability/security for the execution of the deliveries. Please describe (how this will be taken care of and) which priority guarantees the contracting authority is given as a customer. Sales and service apparatus: Tenderers shall give a short description of their sales and service network with the number of employees divided between the different departments, as well as how this will be used in connection with any contract. The contracting authority would like regular contact persons who follow up the contract daily, not referrals to one customer centre. The contact persons must be presented with a responsibility description and contact information such as an email address and telephone number. The same applies to opening and response times. The tenderer who is assessed best on service and follow-up will be awarded an unweight score of 10. Other tenders will be awarded points relatively to the best tender.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Agder tingrett
Information about review deadlines : Waiting period 10 days

6. Results

Maximum value of the framework agreements in this notice : 9 000 000 Norwegian krone
Approximate value of the framework agreements : 6 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 9 000 000 Norwegian krone
Re-estimated value of the framework agreement : 6 000 000 Norwegian krone

6.1.2 Information about winners

Winner :
Official name : Bakehuset AS
Tender :
Tender identifier : Bakehusets tilbud
Identifier of lot or group of lots : LOT-0000
Subcontracting : No
Contract information :
Identifier of the contract : Bakehusets tilbud
Date of the conclusion of the contract : 29/08/2025
The contract is awarded within a framework agreement : no

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 4

8. Organisations

8.1 ORG-0001

Official name : KRISTIANSAND KOMMUNE
Registration number : 820852982
Postal address : Postboks 1044
Town : SØGNE
Postcode : 4682
Country subdivision (NUTS) : Agder ( NO092 )
Country : Norway
Contact point : Sondre Kristian Halvorsen
Telephone : 91611070
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Agder tingrett
Registration number : 926 723 480
Department : Kristiansand
Town : Kristiansand
Postcode : 4614
Country subdivision (NUTS) : Agder ( NO092 )
Country : Norway
Telephone : 38176300
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Bakehuset AS
Size of the economic operator : Large
Registration number : 914183332
Postal address : Eikenga 19
Town : OSLO
Postcode : 0579
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Bakehuset AS
Telephone : 22880300
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

Notice information

Notice identifier/version : b21f65aa-a63a-4676-99b1-b2b1235a2057 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 18/09/2025 07:17 +00:00
Notice dispatch date (eSender) : 18/09/2025 08:16 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00615298-2025
OJ S issue number : 180/2025
Publication date : 19/09/2025