Low-Noise Profile Grid Cables for SEM-Grids and Multi-Wire Proportional Chambers for the FAIR Facility

At the GSI Helmholtz Centre for Heavy Ion Research, the international research facility FAIR (Facility for Antiproton and Ion Research) is under construction. The accelerator complex aims for the production of a wide spectrum of high-intensity primary ion beams for a diverse range of scientific research fields and applications. The …

CPV: 31224800 Súpravy na spájanie káblov
Miesto vykonania:
Low-Noise Profile Grid Cables for SEM-Grids and Multi-Wire Proportional Chambers for the FAIR Facility
Udeľujúci orgán:
GSI Helmholtzzentrum für Schwerionenforschung GmbH
Číslo udelenia:
32/2600029060

1. Buyer

1.1 Buyer

Official name : GSI Helmholtzzentrum für Schwerionenforschung GmbH
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : Education

1.1 Buyer

Official name : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Low-Noise Profile Grid Cables for SEM-Grids and Multi-Wire Proportional Chambers for the FAIR Facility
Description : At the GSI Helmholtz Centre for Heavy Ion Research, the international research facility FAIR (Facility for Antiproton and Ion Research) is under construction. The accelerator complex aims for the production of a wide spectrum of high-intensity primary ion beams for a diverse range of scientific research fields and applications. The spectrum covers proton up to Uranium beams with different energies and with time structures between 100 ns and tens of seconds.
Procedure identifier : 34d3ba01-68ad-4f22-876f-51c211a5c322
Internal identifier : 32/2600029060
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 31224800 Cable joining kits

2.1.2 Place of performance

Postal address : Planckstraße 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany

2.1.4 General information

Additional information : Bekanntmachungs-ID: CXS0YYEYT94ZMSW7 Evaluation criteria: 60% Price 40% Technical (50% Time and Delievery Schedule 50% technical criteria) **************************************** The only form of submission of participation applications accepted by Awarding Authority is in writing, electronically Note: In Writing, Electronically Participation applications shall be submitted electronically within the deadline via the German awarding platform DTVP. URL: http://www.dtvp.de/Center/ The forms and other documents to be completed, provided by FAIR, may be - either completed on the online tendering tool under the section "Documents to Be Completed" or - created and compiled separately by Candidate together with the other components of the participation application or tender (concepts or explanations etc.), then uploaded under the heading "Own Documents". However, Candidates should not fill in the forms online and upload them again separately, as this can result in transmission errors and increases the workload on both sides. In order to comply with the text form (in writing) according to § 126b BGB [transl.: German Civil Code] when submitting participation applications, Candidates must provide the following information: - In the case of natural persons, the full name (first name and surname) must be given (name of the declaring person in the participation application form). - In the case of legal entities and commercial companies and corporations, the name of the company and its legal form must be stated. In addition, the full name of the employee who is submitting the participation application on behalf of the company (name of the declaring person in the participation application form) must be stated. The insertion of a company logo is not sufficient. - In the case of Bidding Consortia, the declaring person according to § 126b BGB shall be the employee of the leading member who submits the participation application on behalf of the Bidding Consortium; besides, the form "Bidding Consortium Declaration" must be submitted. It should be noted that in the case of electronic submission, the text form according to § 126b BGB is only observed if the participation applications are transmitted in encrypted form via the awarding platform (cf. information on eVergabe). Submitting the participation application via email is not sufficient. In the case of incorrect/ incomplete information that violates the aforementioned formal requirements, participation applications will be excluded unless Candidate cannot be held responsible (§ 57 para. 1 nr. 1, para. 3 VgV). FAIR reserves the right to negotiate only with the three Bidders whose initial tenders have received the highest scores in the preliminary evaluation. Note: Weighting: 50% price, 50% performance criteria (60% Concept to ensure all technical requirements, 15% Compliance with time schedule, 15% Compliance with Axxair Control, 10% Concept for stocking spare parts); points from 0-10. If company will be invited to negotiation, it is mandatory to present a dummy modell of a weld head to demonstrate that the handling within our confined installation space is possible. Note: Communication with Candidates Communication with Candidates takes place via the DTVP's tender platform. Questions must be sent to FAIR via DTVP and will are answered via DTVP. Questions posed orally or by telephone regarding the documents or the contractual object will not be answered; answers given orally or by telephone are not binding. ------------------------ Note: Electronic Invoicing "The XInvoicing format is accepted with additional transmission of the invoice as a -pdf-."
Legal basis :
Directive 2014/24/EU
vgv -
Applicable cross-border law : Problemfeld

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Notice
Breaching of obligations set under purely national exclusion grounds : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Participation in a criminal organisation : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Terrorist offences or offences linked to terrorist activities : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Money laundering or terrorist financing : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Fraud : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Corruption : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Child labour and including other forms of trafficking in human beings : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching obligation relating to payment of taxes : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching obligation relating to payment of social security contributions : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of environmental law : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of social law : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of labour law : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Insolvency : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Assets being administered by liquidator : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Business activities are suspended : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Analogous situation like bankruptcy, insolvency or arrangement with creditors under national law : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Grave professional misconduct : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Agreements with other economic operators aimed at distorting competition : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Conflict of interest due to its participation in the procurement procedure : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Direct or indirect involvement in the preparation of this procurement procedure : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Early termination, damages, or other comparable sanctions : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Please see GSI/FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Low-Noise Profile Grid Cables for SEM-Grids and Multi-Wire Proportional Chambers for the FAIR Facility
Description : The transverse ion distribution is analysed with secondary-electron emission profile grids and multi-wire proportional chambers. Both detector types are equipped 64 wires per transverse plane. For the connection of the 128 detector signals to the readout electronics about 350 low-noise 32-channel signal cables will be required. Wire currents cover 10 decades and range from 0.1 nA up to several Ampere for slow and fast pulses, respectively. These signal cables are to be produced and manufactured according to specification. This includes the production of 1500 meters of custom-specific multi-core cable as well as the manufacturing of the required numbers of signal cables in different lengths. For the heavy-ion synchrotron SIS100, additional 30 longer cables are to be manufactured. In this latter case, the low-noise multi-core cable is already available and will be delivered to the successful applicant by the GSI beam instrumentation department.
Internal identifier : 32/2600029060

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 31224800 Cable joining kits

5.1.2 Place of performance

Postal address : Planckstraße 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany
Additional information :

5.1.3 Estimated duration

Duration : 9 Month

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : #Besonders auch geeignet für:selbst#

5.1.7 Strategic procurement

Aim of strategic procurement : Reduction of environmental impacts
Description : The quantity requirements and properties of the PG cables result from the project scope and the operational requirements (spatial distribution, operating modes of the system, etc.) of the FAIR system. As in the past, the core requirements are high-quality production and therefore a long service life to ensure trouble-free operation. Other aspects of the sustainability of electronics/electrics are mapped in current EU directives (e.g. RohS).
Aim of strategic procurement : Fulfilment of social objectives
Description : A sustainable production process is promoted as part of the duty of care for a human rights-compliant and environmentally friendly supply chain and the associated complaints procedure established at GSI/FAIR.
Approach to reducing environmental impacts : Pollution prevention and control, Other
Social objective promoted : Human rights due diligence in global supply chains, Fair working conditions

5.1.9 Selection criteria

Sources of selection criteria : Notice
Criterion : Financial ratio
Description : II. Company presentation (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): "With the information asked for on the FAIR preprinted form, the number of employees over the previous three years - on the FAIR preprinted form under Company presentation"
Criterion : Financial ratio
Description : II.I Information on overall revenues and order-specific revenue (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Declaration of the total company turnover and the turnover in relation to the particular type of service to which the award relates, in both cases, in relation to the last 3 financial years - on the FAIR preprinted form under Company presentation.
Criterion : References on specified deliveries
Description : III. Description of reference projects (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Description of three comparable reference projects, including the project data asked for on the FAIR preprinted form. Please provide references with the following contents: - Experience in the production of customized, multi-core cables (coaxial cables) - Experience in the production of customized small signals, i.e. currents up to nA. - Suitable quality assurance for the intended use
Criterion : Other economic or financial requirements
Description : VI. Proof of compulsory commercial/professional liability insurance (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Information about the insurance provider and the amount of coverage on the FAIR preprinted form
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 3
The procedure will take place in successive stages. At each stage, some participants may be eliminated

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 18/08/2025 23:59 +02:00
Ad hoc communication channel :

5.1.12 Terms of procurement

Terms of the procedure :
Estimated date of dispatch of the invitations to submit tenders : 27/08/2025
Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : German, English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Description of the financial guarantee : If advance payments are required within the contract to be concluded (down payments), these will only be paid upon presentation of an unlimited, directly enforceable bank guarantee. GSI/FAIR only accepts guarantees that comply with the following minimum conditions: - directly enforceable guarantees waiving the defense of §§ 770, 771 BGB - exclusively guarantees in accordance with German law - irrevocable guarantees - free of charge for GSI - issued by a reputable international, preferably European bank - usually for an indefinite period or a period linked to the date of transfer of ownership
Deadline for receipt of requests to participate : 26/08/2025 12:00 +02:00
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, all missing tenderer-related documents may be submitted later.
Additional information : GSI/FAIR reserves the right to make a one-off additional request for documents within a period to be specified in the additional request letter in accordance with § 56 VgV. However, applicants cannot rely on a subsequent request. Ultimately incomplete requests to participate will be excluded (§ 57 Para. 1 No. 2, Para. 3 VgV).
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : Supporting documents: - I. Participation - General declaration within the meaning of Section 126b (German Civil Code -BGB) (To be submitted with by means of self-declaration): General declaration of the person making the declaration within the meaning of Section 126b BGB. If the person making the declaration is not named in the request to participate, the request to participate will be deemed to have not been submitted. - II. Company presentation (To be submitted with by means of self-declaration): "With the information asked for on the FAIR preprinted form, the number of employees over the previous three years - on the FAIR preprinted form under Company presentation" - II.I Information on overall revenues and order-specific revenue (To be submitted with by means of self-declaration): Declaration of the total company turnover and the turnover in relation to the particular type of service to which the award relates, in both cases, in relation to the last 3 financial years - on the
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Vergabekammer des Bundes
Information about review deadlines : The competent investigating authority is as follows Vergabekammer des Bundes Villemombler Str. 76 D-53123 Bonn, Germany Tel.: 0228 9499-0 Fax: 0228 9499-163 Email: vk@bundeskartellamt.bund.de Web: http://www.bundeskartellamt.de/SharedDocs/Kontaktdaten/DE/Vergabekammern.html The applicant is requested to clearly identify those parts of the request to participate (and any subsequent bid) containing company/business secrets. If this does not happen, the public procurement tribunal will assume consent to inspect the documents as required in the case of carrying out a review procedure (Section 165 (3) Act against Restraints of Competition (Competition Act - GWB)). As the awarding authority, FAIR is required to provide the public procurement tribunal with immediate access to the files when a review procedure is initiated (Section 163 (2) sentence 3 GWB). Applicants/bidders have the right to demand that the Contracting authority comply with the provisions on the award procedure protecting bidders (Section 97 (6) GWB). Applicants/bidders with an interest in the public contract who believe their rights have been violated by non-compliance with the provisions governing the awarding of public contracts, must raise an objection about the violation to FAIR within ten calendar days (Section 160 (3) sentence 1 no. 1 GWB). Violations known from the tender notice or tender documents must be claimed vis-a-vis FAIR before the time limit given for submission of applications (offers) (Section 160 (3) 1 No. 2 - 3 GWB). If FAIR informs the applicant/bidder that it is unwilling to redress the objection, an application for review may then be filed with the public procurement tribunal above within 15 days of receipt of the notification (Section 160 (3) sentence 1 no. 4 GWB). Bidders whose bids are not to be considered for the award of the contract will be notified before the awarding of the contract pursuant to Section 134 GWB. A contract may only be concluded 15 calendar days after FAIR has sent out this information. This period is ten calendar days when transmission is by fax or email. The period commences on the day following the dispatch of the information by FAIR. After this time period has expired, an award is possible even if a time limit pursuant to Section 160 (3) GWB has yet to expire. Therefore, in order to prevent an award, a request for review needs to have been served upon FAIR by the public procurement tribunal before the expiry of the time limit under Section 134 GWB. Pursuant to Section 135 (1) and (2) GWB, the invalidity of an award can only be established if it has been asserted in the review procedure within 30 calendar days from the date on which there was notification on the conclusion of the agreement, though no later than six months after the agreement was concluded. If the Contracting authority published the tender notice in the Official Journal of the European Union, the time limit for claiming ineffectiveness shall expire 30 calendar days after the publication of the tender notice in the Official Journal of the European Union. Information pursuant to Art. 13 GDPR on the processing of your personal data within the scope of our business relationship is available at: www.gsi.de/data-protection
Organisation providing additional information about the procurement procedure : GSI Helmholtzzentrum für Schwerionenforschung GmbH
Organisation providing more information on the review procedures : Vergabekammer des Bundes
Organisation receiving requests to participate : GSI Helmholtzzentrum für Schwerionenforschung GmbH

8. Organisations

8.1 ORG-0001

Official name : GSI Helmholtzzentrum für Schwerionenforschung GmbH
Registration number : DE 111 671 917
Postal address : Planckstraße 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany
Telephone : 06159711988
Internet address : http://www.gsi.de
Roles of this organisation :
Buyer
Group leader
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate

8.1 ORG-0002

Official name : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Registration number : DE 275 595 927
Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany
Telephone : 06159711988
Internet address : http://www.fair-center.de
Roles of this organisation :
Buyer

8.1 ORG-0003

Official name : Vergabekammer des Bundes
Registration number : 022894990
Postal address : Villemomblerstr. 76
Town : Bonn
Postcode : 53123
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Contact point : Vergabekammer des Bundes
Telephone : +49 22894990
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0004

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : a858520a-d97a-443d-a533-273262b43432 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 24/07/2025 13:40 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00489126-2025
OJ S issue number : 141/2025
Publication date : 25/07/2025