PROVISION OF FACILITIES SUPPORT SERVICES

Inter-Institutional Framework Contract for the provision of support services in the fields of: 1. Cleaning and Waste Management services; 2. Security Services; 3. Auxiliary services, such as reception, mail and courier, meetings and events organisation; 4. International Driver Services; 5. Facilities Management and Maintenance Services. Inter-Institutional Framework Contract for the …

CPV: 79500000 Servicii de asistenţă în birou, 79710000 Servicii de siguranţă, 79990000 Diverse servicii comerciale, 79992000 Servicii de recepţie, 79993100 Servicii de gestionare a instalaţiilor, 90919200 Servicii de curăţare a birourilor
Termen limită:
21 Iulie 2025, 16:00
Tipul de termen limită:
Depunerea unei oferte
Locul de executare:
PROVISION OF FACILITIES SUPPORT SERVICES
Organismul de alocare:
The European Joint Undertaking for ITER and the Development of Fusion Energy ('Fusion for Energy')
Numărul de atribuire:
F4E-AFC-1833

1. Buyer

1.1 Buyer

Official name : The European Joint Undertaking for ITER and the Development of Fusion Energy ('Fusion for Energy')
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Agency for Safety and Health at Work
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Fisheries Control Agency
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Representation of the European Commission in Spain (MADRID)
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Representation of the European Commission in Spain (BARCELONA)
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : PROVISION OF FACILITIES SUPPORT SERVICES
Description : Inter-Institutional Framework Contract for the provision of support services in the fields of: 1. Cleaning and Waste Management services; 2. Security Services; 3. Auxiliary services, such as reception, mail and courier, meetings and events organisation; 4. International Driver Services; 5. Facilities Management and Maintenance Services.
Procedure identifier : a0f40a7c-d4f1-4c20-84c4-66797c3ba8b5
Internal identifier : F4E-AFC-1833
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79990000 Miscellaneous business-related services
Additional classification ( cpv ): 79710000 Security services
Additional classification ( cpv ): 79992000 Reception services
Additional classification ( cpv ): 79993100 Facilities management services
Additional classification ( cpv ): 90919200 Office cleaning services
Additional classification ( cpv ): 79500000 Office-support services

2.1.2 Place of performance

Town : Vigo
Country subdivision (NUTS) : Pontevedra ( ES114 )
Country : Spain
Additional information : European Fisheries Control Agency (EFCA)

2.1.2 Place of performance

Town : Bilbao
Country subdivision (NUTS) : Bizkaia ( ES213 )
Country : Spain
Additional information : European Agency for Safety and Health at Work (EU-OSHA)

2.1.2 Place of performance

Town : Madrid
Country subdivision (NUTS) : Madrid ( ES300 )
Country : Spain
Additional information : Representation of the European Commission in Spain (MADRID)

2.1.2 Place of performance

Town : Barcelona
Country subdivision (NUTS) : Barcelona ( ES511 )
Country : Spain
Additional information : Representation of the European Commission in Spain (BARCELONA)

2.1.2 Place of performance

Town : Barcelona
Country subdivision (NUTS) : Barcelona ( ES511 )
Country : Spain
Additional information : The European Joint Undertaking for ITER and the Development of Fusion Energy ('Fusion for Energy')

2.1.3 Value

Estimated value excluding VAT : 9 600 000 Euro

2.1.4 General information

Additional information : In accordance with point 11 of Annex I of the GFR, Fusion for Energy may use the negotiated procedure without prior publication of a Contract Notice in order to award new contract(s) consisting of a repetition of similar works or services to the Contractor chosen as a result of the present call for tender, in which case the amount to be awarded under that procedure will not exceed 50% of the initial Framework Contract(s) Ceiling. F4E reserves the right to exercise this option in the event of unforeseen circumstances, including but not limited to: unexpected situations such as incidents necessitating increase of office maintenance and cleanings, or other unforeseen events increasing the use of the services expected under this contract (e.g. security guards, driver, etc.)
Legal basis :
Regulation (EU, Euratom) 2018/1046

5. Lot

5.1 Lot technical ID : LOT-0001

Title : PROVISION OF FACILITIES SUPPORT SERVICES
Description : Inter-Institutional Framework Contract for the provision of support services in the fields of: 1. Cleaning and Waste Management services; 2. Security Services; 3. Auxiliary services, such as reception, mail and courier, meetings and events organisation; 4. International Driver Services; 5. Facilities Management and Maintenance Services.

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79990000 Miscellaneous business-related services
Additional classification ( cpv ): 79710000 Security services
Additional classification ( cpv ): 79992000 Reception services
Additional classification ( cpv ): 79993100 Facilities management services
Additional classification ( cpv ): 90919200 Office cleaning services
Additional classification ( cpv ): 79500000 Office-support services

5.1.2 Place of performance

Town : Vigo
Country subdivision (NUTS) : Pontevedra ( ES114 )
Country : Spain
Additional information : European Fisheries Control Agency (EFCA)

5.1.2 Place of performance

Town : Bilbao
Country subdivision (NUTS) : Bizkaia ( ES213 )
Country : Spain
Additional information : European Agency for Safety and Health at Work (EU-OSHA)

5.1.2 Place of performance

Town : Madrid
Country subdivision (NUTS) : Madrid ( ES300 )
Country : Spain
Additional information : Representation of the European Commission in Spain (MADRID)

5.1.2 Place of performance

Town : Barcelona
Country subdivision (NUTS) : Barcelona ( ES511 )
Country : Spain
Additional information : Representation of the European Commission in Spain (BARCELONA)

5.1.2 Place of performance

Town : Barcelona
Country subdivision (NUTS) : Barcelona ( ES511 )
Country : Spain
Additional information : The European Joint Undertaking for ITER and the Development of Fusion Energy ('Fusion for Energy')

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

Maximum renewals : 3
Other information about renewals : 12 months

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Price
Name : Financial Score
Description : Financial Score
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Criterion :
Type : Quality
Name : Technical Score
Description : Technical Score
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 17/07/2025 16:00 +02:00
Address of the procurement documents : https://industryportal.f4e.europa.eu/f4e-calls

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 21/07/2025 16:00 +02:00
Deadline until which the tender must remain valid : 9 Month
Information about public opening :
Opening date : 22/07/2025 12:30 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : General Court (European Union) -
Information about review deadlines : Within 2 months of notice of the award decision, you may launch an action for annulment of the award decision. Any request you may make and any reply from us, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time-limit for launching an action for annulment or to open anew period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated in section VI.4.1) of this contract notice. If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu ).
Organisation providing more information on the review procedures : The European Joint Undertaking for ITER and the Development of Fusion Energy ('Fusion for Energy') -
Organisation receiving requests to participate : The European Joint Undertaking for ITER and the Development of Fusion Energy ('Fusion for Energy') -
Organisation processing tenders : The European Joint Undertaking for ITER and the Development of Fusion Energy ('Fusion for Energy') -

8. Organisations

8.1 ORG-0001

Official name : The European Joint Undertaking for ITER and the Development of Fusion Energy ('Fusion for Energy')
Registration number : n01110115D
Postal address : C/ Josep Pla, 2, Torres Diagonal Litoral, edificio B3
Town : Barcelona
Postcode : 08019
Country subdivision (NUTS) : Barcelona ( ES511 )
Country : Spain
Contact point : Alessandra Faienza
Telephone : +34933201800
Roles of this organisation :
Buyer
Group leader
Central purchasing body acquiring supplies and/or services intended for other buyers
Central purchasing body awarding public contracts or concluding framework agreements for works, supplies or services intended for other buyers
Organisation receiving requests to participate
Organisation processing tenders
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : General Court (European Union)
Registration number : EUCJ
Postal address : Rue du Font Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 430301
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Fisheries Control Agency
Registration number : EFCA
Postal address : Rúa de García Barbón, 4, Santiago de Vigo
Town : Vigo
Postcode : 36201
Country subdivision (NUTS) : Pontevedra ( ES114 )
Country : Spain
Telephone : +34 986 12 06 10
Roles of this organisation :
Buyer
Central purchasing body acquiring supplies and/or services intended for other buyers

8.1 ORG-0004

Official name : European Agency for Safety and Health at Work
Registration number : OSHA
Postal address : Santiago de Compostela Kalea, 12, Ibaiondo
Town : Bilbao
Postcode : 48903
Country subdivision (NUTS) : Bizkaia ( ES213 )
Country : Spain
Telephone : +34 944 358 332
Roles of this organisation :
Buyer
Central purchasing body acquiring supplies and/or services intended for other buyers

8.1 ORG-0005

Official name : Representation of the European Commission in Spain (MADRID)
Registration number : EC REP MADRID
Postal address : Paseo de la Castellana, 46
Town : Madrid
Postcode : 28043
Country subdivision (NUTS) : Madrid ( ES300 )
Country : Spain
Telephone : +34 914 23 80 00
Roles of this organisation :
Buyer
Central purchasing body acquiring supplies and/or services intended for other buyers

8.1 ORG-0006

Official name : Representation of the European Commission in Spain (BARCELONA)
Registration number : EC REP BARCELONA
Postal address : Pg. de Gràcia, 90
Town : Barcelona
Postcode : 08008
Country subdivision (NUTS) : Barcelona ( ES511 )
Country : Spain
Contact point : Olivier Billot
Telephone : +349346773 80
Roles of this organisation :
Buyer
Central purchasing body acquiring supplies and/or services intended for other buyers

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : 5311192e-3333-4a2d-a830-659b4f56588c - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 12/06/2025 09:14 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00383777-2025
OJ S issue number : 112/2025
Publication date : 13/06/2025