Cft for the provision of an Archives Management System for University of Galway Library

University of Galway is seeking a service provider for the provision of supply, implementation, service and management of an integrated Archives Management System (AMS) for its Heritage Collections at the University of Galway Library, delivered through a cloud based, Software as a Service, solution during the life of the Framework. …

CPV: 48160000 Pachete software pentru biblioteci, 48161000 Sistem de gestiune a bibliotecilor, 48782000 Pachete software pentru managementul stocării, 72212160 Servicii de dezvoltare de software pentru biblioteci, 92500000 Servicii prestate de biblioteci, arhive, muzee şi alte servicii culturale, 92510000 Servicii prestate de biblioteci şi de arhive, 92511000 Servicii prestate de biblioteci, 92512000 Servicii prestate de arhive
Termen limită:
13 Iunie 2025, 00:00
Tipul de termen limită:
Depunerea unei oferte
Locul de executare:
Cft for the provision of an Archives Management System for University of Galway Library
Organismul de alocare:
University of Galway (ID 1400)
Numărul de atribuire:
0

1. Buyer

1.1 Buyer

Official name : University of Galway (ID 1400)
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Cft for the provision of an Archives Management System for University of Galway Library
Description : University of Galway is seeking a service provider for the provision of supply, implementation, service and management of an integrated Archives Management System (AMS) for its Heritage Collections at the University of Galway Library, delivered through a cloud based, Software as a Service, solution during the life of the Framework. Currently over 48,000 metadata records are held in the Archives Management System CALM. These records are expected to be migrated into the new Archives Management System as part of the implementation phase. The archival collections of the University of Galway are added to on an ongoing basis and records will be added to the system each year
Procedure identifier : 8a66f1de-50e4-4589-a59b-3378035f4133
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 92500000 Library, archives, museums and other cultural services
Additional classification ( cpv ): 92511000 Library services
Additional classification ( cpv ): 92510000 Library and archive services
Additional classification ( cpv ): 48160000 Library software package
Additional classification ( cpv ): 48161000 Library management system
Additional classification ( cpv ): 72212160 Library software development services
Additional classification ( cpv ): 48782000 Storage management software package
Additional classification ( cpv ): 92512000 Archive services

2.1.2 Place of performance

Country : Ireland
Anywhere in the given country

2.1.3 Value

Maximum value of the framework agreement : 275 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Cft for the provision of an Archives Management System for University of Galway Library
Description : University of Galway is seeking a service provider for the provision of supply, implementation, service and management of an integrated Archives Management System (AMS) for its Heritage Collections at the University of Galway Library, delivered through a cloud based, Software as a Service, solution during the life of the Framework. Currently over 48,000 metadata records are held in the Archives Management System CALM. These records are expected to be migrated into the new Archives Management System as part of the implementation phase. The archival collections of the University of Galway are added to on an ongoing basis and records will be added to the system each year
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 92500000 Library, archives, museums and other cultural services
Additional classification ( cpv ): 92511000 Library services
Additional classification ( cpv ): 92510000 Library and archive services
Additional classification ( cpv ): 48160000 Library software package
Additional classification ( cpv ): 48161000 Library management system
Additional classification ( cpv ): 72212160 Library software development services
Additional classification ( cpv ): 48782000 Storage management software package
Additional classification ( cpv ): 92512000 Archive services

5.1.2 Place of performance

Country : Ireland
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Start date : 29/08/2025
Duration end date : 28/08/2029

5.1.5 Value

Estimated value excluding VAT : 275 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 13/06/2025 00:00 +01:00
Deadline until which the tender must remain valid : 12 Month
Information about public opening :
Opening date : 13/06/2025 00:30 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Organisation providing offline access to the procurement documents : University of Galway (ID 1400) -
Organisation providing more information on the review procedures : University of Galway (ID 1400) -
Organisation receiving requests to participate : University of Galway (ID 1400) -
Organisation processing tenders : University of Galway (ID 1400) -

8. Organisations

8.1 ORG-0001

Official name : University of Galway (ID 1400)
Registration number : 0022578J
Postal address : University Road, Galway
Town : Galway
Postcode : H91TK33
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 091493720
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : 6e14c1b2-c23e-4506-8f3f-1c94174e7fb2 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 09/05/2025 10:12 +01:00
Languages in which this notice is officially available : English
Notice publication number : 00307003-2025
OJ S issue number : 91/2025
Publication date : 13/05/2025