The recorded intake, storage and subsequent secure destruction of electoral documentation relating to the Presidential election 2025

The Department of Housing, Local Government and Heritage (DHLGH) require the following services relating to the Presidential election 2025, (a) the intake of electoral documentation in sacks and boxes (b) the storage of this documentation on pallets (provided by the Contractor) for a minimum period of six months (c) the …

CPV: 63120000 Serviços de armazenagem e depósito, 63121000 Serviços de armazenagem e recuperação, 63121100 Serviços de armazenagem, 72512000 Serviços de gestão de documentos, 79995100 Serviços de arquivo, 79995200 Serviços de catalogação, 79996100 Gestão de documentos, 79999100 Serviços de análise (scanning)
Prazo:
9 de Julho de 2025 às 12:00
Tipo de prazo:
Submissão da oferta
Local de execução:
The recorded intake, storage and subsequent secure destruction of electoral documentation relating to the Presidential election 2025
Local de premiação:
Department of Housing Local Government and Heritage
Número do prémio:
0

1. Buyer

1.1 Buyer

Official name : Department of Housing Local Government and Heritage
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : The recorded intake, storage and subsequent secure destruction of electoral documentation relating to the Presidential election 2025
Description : The Department of Housing, Local Government and Heritage (DHLGH) require the following services relating to the Presidential election 2025, (a) the intake of electoral documentation in sacks and boxes (b) the storage of this documentation on pallets (provided by the Contractor) for a minimum period of six months (c) the destruction of electoral documentation, upon instruction by the DHLGH. There will be an estimated 2,000 - 3,500 sacks of electoral documentation and an estimated 1,810 or more boxes for intake, storage and destruction. Bunreacht na hÉireann (The Constitution of Ireland) states that except for certain circumstances, an election for the office of President shall be held not later than, and not earlier than the sixtieth day before, the date of the expiration of the term of office of every President. The term of office of the current President ends on 10 November 2025.
Procedure identifier : d340035f-e66e-42eb-b5e8-559be1bd98e3
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79995100 Archiving services
Additional classification ( cpv ): 79995200 Cataloguing services
Additional classification ( cpv ): 79996100 Records management
Additional classification ( cpv ): 63120000 Storage and warehousing services
Additional classification ( cpv ): 72512000 Document management services
Additional classification ( cpv ): 63121100 Storage services
Additional classification ( cpv ): 63121000 Storage and retrieval services
Additional classification ( cpv ): 79999100 Scanning services

2.1.2 Place of performance

Country : Ireland
Anywhere in the given country

2.1.3 Value

Estimated value excluding VAT : 60 000 Euro

2.1.4 General information

The procedure will be relaunched if cancelled or unsuccessful
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : The recorded intake, storage and subsequent secure destruction of electoral documentation relating to the Presidential election 2025
Description : The Department of Housing, Local Government and Heritage (DHLGH) require the following services relating to the Presidential election 2025, (a) the intake of electoral documentation in sacks and boxes (b) the storage of this documentation on pallets (provided by the Contractor) for a minimum period of six months (c) the destruction of electoral documentation, upon instruction by the DHLGH. There will be an estimated 2,000 - 3,500 sacks of electoral documentation and an estimated 1,810 or more boxes for intake, storage and destruction. Bunreacht na hÉireann (The Constitution of Ireland) states that except for certain circumstances, an election for the office of President shall be held not later than, and not earlier than the sixtieth day before, the date of the expiration of the term of office of every President. The term of office of the current President ends on 10 November 2025.
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79995100 Archiving services
Additional classification ( cpv ): 79995200 Cataloguing services
Additional classification ( cpv ): 79996100 Records management
Additional classification ( cpv ): 63120000 Storage and warehousing services
Additional classification ( cpv ): 72512000 Document management services
Additional classification ( cpv ): 63121100 Storage services
Additional classification ( cpv ): 63121000 Storage and retrieval services
Additional classification ( cpv ): 79999100 Scanning services

5.1.2 Place of performance

Country : Ireland
Anywhere in the given country
Additional information : NA

5.1.3 Estimated duration

Duration : 7 Month

5.1.5 Value

Estimated value excluding VAT : 60 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement
Approach to reducing environmental impacts : The transition to a circular economy
Green Procurement Criteria : No Green Public Procurement criteria

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 09/07/2025 12:00 +01:00
Deadline until which the tender must remain valid : 5 Month
Information about public opening :
Opening date : 09/07/2025 12:30 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Information about review deadlines : NA
Organisation providing offline access to the procurement documents : Department of Housing Local Government and Heritage -
Organisation receiving requests to participate : Department of Housing Local Government and Heritage -
Organisation processing tenders : Department of Housing Local Government and Heritage -

8. Organisations

8.1 ORG-0001

Official name : Department of Housing Local Government and Heritage
Registration number : 4000068T
Postal address : Newtown Road
Town : Wexford
Postcode : Y35 AP90
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( ALZZZ )
Country : Ireland
Telephone : +53 9117551
Internet address : https://www.gov.ie/housing
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : f2ff5ea5-0494-4807-9a7e-736223d333c3 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 12/06/2025 10:41 +01:00
Languages in which this notice is officially available : English
Notice publication number : 00382734-2025
OJ S issue number : 112/2025
Publication date : 13/06/2025