Provision of Fitness Facility Services

The European Central Bank (ECB) is seeking interested parties through this Call to Express Interest for participating in a procurement procedure on Fitness Facility Services, maintenance services for existing and future fitness equipment, and for the provision of new fitness equipment (PRO-2253298922). The procedure is divided into two Lots: • …

CPV: 92610000 Serviços de exploração de instalações desportivas, 37440000 Equipamentos para preparação física (fitness)
Local de execução:
Provision of Fitness Facility Services
Local de premiação:
European Central Bank
Número do prémio:
PRO-2253298922

1. Buyer

1.1 Buyer

Official name : European Central Bank
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : Economic affairs

2. Procedure

2.1 Procedure

Title : Provision of Fitness Facility Services
Description : The European Central Bank (ECB) is seeking interested parties through this Call to Express Interest for participating in a procurement procedure on Fitness Facility Services, maintenance services for existing and future fitness equipment, and for the provision of new fitness equipment (PRO-2253298922). The procedure is divided into two Lots: • Lot 1: Provision of fitness facility services • Lot 2: Provision of maintenance services for existing and future equipment and provision of new fitness equipment.
Procedure identifier : 8da8f7fc-cb83-4087-842a-280bbd73fe18
Internal identifier : PRO-2253298922
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : The tender procedure shall be open on equal terms to all natural or legal persons resident or located in the European Union and to all natural and legal persons resident or located in a country which has ratified the World Trade Organisation Agreement on Government Procurement or has concluded with the European Union a bilateral agreement on procurement under the conditions laid down in the said agreements. The tender procedure is conducted in accordance with Decision ECB/2016/2 laying down the rules on procurement (as amended), available at https://www.ecb.europa.eu/ecb/legal/1001/procurement/html/index.en.html And in EUR-Lex: https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:02016D0002-20200501. The detailed features and terms and conditions of the procedure can be found in the procurement documents.

2.1.1 Purpose

Main nature of the contract : Services
Additional nature of the contract : Supplies
Main classification ( cpv ): 92610000 Sports facilities operation services
Additional classification ( cpv ): 37440000 Fitness equipments

2.1.2 Place of performance

Town : Frankfurt am Main
Country subdivision (NUTS) : Frankfurt am Main, Kreisfreie Stadt ( DE712 )
Country : Germany

2.1.3 Value

Estimated value excluding VAT : 3 000 000 Euro
Maximum value of the framework agreement : 3 750 000 Euro

2.1.4 General information

Additional information : This tender procedure is conducted via the ECB’s electronic tendering system (e-tendering) which can be accessed via the following internet address: https://www.ecb.europa.eu/ecb/jobsproc/tenders/html/index.en.html. If you have not used the ECB’s electronic tendering system before, you need to create an account in the European Business Network. Once the account has been created you can access the tender documentation (click on ‘Login’). Please note that: - The account creation in the European Business Network will allow you to participate in all future procedures of the ECB which are conducted via the above system. - Your mere account creation does not constitute an application/tender. You must submit your application/ tender via the ECB’s electronic tendering system as further instructed in the application/tender documentation. The system reference number for the above procurement is Doc2258353348 PRO-2253298922 Call for Expression of interest Provision of Fitness Facility Services. - Should you require technical help when using the system, please raise a contact support request on the following website: https://eu.service.cloud.ariba.com/Sourcing.aw/101039055/aw?awh=r&awssk=Md35oL7I&dard=1&ancdc=1. - Any other queries relating to this procurement procedure and the content of the procurement documentation shall be submitted as a message via the ECB’s electronic system (under the section “event messages”). The ECB endeavours to answer all queries as quickly as possible but cannot guarantee a minimum time response. The ECB shall not be bound to reply to queries received less than seven calendar days before the time limit for the submission of tenders.
Legal basis :
Directive 2014/24/EU
http://data.europa.eu/eli/dec/2016/245/2020-05-01 - Consolidated text: Decision (EU) 2016/245 of the European Central Bank of 9 February 2016 laying down the rules on procurement (ECB/2016/2) (recast)

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 2
Terms of contract :
Maximum number of lots for which contracts can be awarded to one tenderer : 2

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Provision of Fitness Facility Services
Description : [insert a more detailed description of the lot]
Internal identifier : PRO-2253298922 Lot 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 92610000 Sports facilities operation services
Options :
Description of the options : [If the contract does not include an extension clause, indicate ‘The contract is not subject to renewal’. Otherwise indicate ‘The contract is subject to renewal’]

5.1.2 Place of performance

Country subdivision (NUTS) : Frankfurt am Main, Kreisfreie Stadt ( DE712 )
Country : Germany
Additional information :

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 2 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : [insert any other information relevant for the lot]

5.1.7 Strategic procurement

The procurement falls within the scope of the European Parliament and Council 2009/33/EC (Clean Vehicles Directive – CVD)

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Quality of the technical offer
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 50
Criterion :
Type : Price
Name :
Description : Financial offer
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 50
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Ad hoc communication channel :
Name : ECB e-tendering platform

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 03/06/2025 12:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Additional buyer coverage : [If EPCO procurement, insert the following: The framework agreement will be open to current and future members of the European Procurement Coordination Office (EPCO).]
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Mediation organisation : The European Ombudsman -
Review organisation : European Central Bank - Procurement Review Body of the European Central Bank, c/o Legal Advice Team
Information about review deadlines : Within 10 days of receipt of the notification in accordance with Article 34(1) or the first sentence of Article 34(3) of Decision ECB/2016/2 laying down the rules on public procurement. Further requirements are outlined in Article 39 of this Decision. A complaint to the European Ombudsman does not affect the deadline for lodging appeals.
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : European Central Bank -
Organisation providing additional information about the procurement procedure : European Central Bank -
Organisation providing offline access to the procurement documents : European Central Bank -
Organisation providing more information on the review procedures : European Central Bank -

5.1 Lot technical ID : LOT-0002

Title : Provsion of Maintenance Services for Existing and Future Fitness Equiptment and Provision of New Fitness Equipment
Description : [insert a more detailed description of the lot]
Internal identifier : PRO-2253298922 Lot 2

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 37440000 Fitness equipments
Options :
Description of the options : [If the contract does not include an extension clause, indicate ‘The contract is not subject to renewal’. Otherwise indicate ‘The contract is subject to renewal’]

5.1.2 Place of performance

Country subdivision (NUTS) : Frankfurt am Main, Kreisfreie Stadt ( DE712 )
Country : Germany
Additional information :

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 1 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : [insert any other information relevant for the lot]

5.1.7 Strategic procurement

The procurement falls within the scope of the European Parliament and Council 2009/33/EC (Clean Vehicles Directive – CVD)

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Quality of the technical offer
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 50
Criterion :
Type : Price
Name :
Description : Financial offer
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 50
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Ad hoc communication channel :
Name : ECB e-tendering platform

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 03/06/2025 12:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Additional buyer coverage : [If EPCO procurement, insert the following: The framework agreement will be open to current and future members of the European Procurement Coordination Office (EPCO).]
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Mediation organisation : The European Ombudsman -
Review organisation : European Central Bank - Procurement Review Body of the European Central Bank, c/o Legal Advice Team
Information about review deadlines : Within 10 days of receipt of the notification in accordance with Article 34(1) or the first sentence of Article 34(3) of Decision ECB/2016/2 laying down the rules on public procurement. Further requirements are outlined in Article 39 of this Decision. A complaint to the European Ombudsman does not affect the deadline for lodging appeals.
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : European Central Bank -
Organisation providing additional information about the procurement procedure : European Central Bank -
Organisation providing offline access to the procurement documents : European Central Bank -
Organisation providing more information on the review procedures : European Central Bank -

8. Organisations

8.1 ORG-0004

Official name : European Central Bank
Registration number : 0001
Postal address : Sonnemannstrasse 22
Town : Frankfurt am Main
Postcode : 60314
Country subdivision (NUTS) : Frankfurt am Main, Kreisfreie Stadt ( DE712 )
Country : Germany
Contact point : Central Procurement Office
Telephone : +49 69 13440
Internet address : http://www.ecb.europa.eu
Other contact points :
Official name : Procurement Review Body of the European Central Bank, c/o Legal Advice Team
Postal address : Sonnemannstrasse 22
Town : Frankfurt am Main
Postcode : 60314
Country subdivision (NUTS) : Frankfurt am Main, Kreisfreie Stadt ( DE712 )
Country : Germany
Contact point : Legal Advice Team
Telephone : +49 6913440
Fax : +49 6913446886
Internet address : http://www.ecb.europa.eu
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Review organisation
Organisation providing more information on the review procedures
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed

8.1 ORG-0006

Official name : The European Ombudsman
Registration number : 0002
Postal address : 1 avenue du Président Robert Schuman, CS 30403
Town : Strasbourg
Postcode : 67001
Country subdivision (NUTS) : Bas-Rhin ( FRF11 )
Country : France
Contact point : The European Ombudsman
Telephone : +33 388172313
Roles of this organisation :
Mediation organisation

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : a2b15a81-e74d-40a6-bf28-78786b858903 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 07/05/2025 08:01 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00297743-2025
OJ S issue number : 89/2025
Publication date : 08/05/2025