Procurement of cleaning services for HC-dir ́s premises in Tromsø.

The competition is for the provision of cleaning services for the Directorate's location in Tromsø, Strandgaten 8, 9008 Tromsø. The premises of the HK-dir in Tromsø, approx. 2,300 m2, shall be an attractive place to work for employees and visitors. This agreement shall ensure satisfactory cleaning and maintenance of the …

CPV: 90911000 Serviços de limpeza de alojamentos, edifícios e janelas, 90919000 Serviços de limpeza de escritórios, de escolas e de equipamento de escritório
Prazo:
22 de Junho de 2025 às 21:59
Tipo de prazo:
Submissão da oferta
Local de execução:
Procurement of cleaning services for HC-dir ́s premises in Tromsø.
Local de premiação:
Direktoratet for høyere utdanning og kompetanse (HK-dir)
Número do prémio:
24/17096

1. Buyer

1.1 Buyer

Official name : Direktoratet for høyere utdanning og kompetanse (HK-dir)
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Procurement of cleaning services for HC-dir ́s premises in Tromsø.
Description : The competition is for the provision of cleaning services for the Directorate's location in Tromsø, Strandgaten 8, 9008 Tromsø. The premises of the HK-dir in Tromsø, approx. 2,300 m2, shall be an attractive place to work for employees and visitors. This agreement shall ensure satisfactory cleaning and maintenance of the premises. The agreement shall ensure that the premises are of good standard, have as many negative effects as possible on the outer environment and that the premises with surfaces and fixtures maintain their functionality and quality. Furthermore, the contract shall ensure that any manufacturer requirements regarding maintaining guarantees and performance as well as compliance with authorities' requirements. The procurement ́s value is estimated to NOK 3,000,000 excluding VAT (over 4 years). The volume is an estimate and is not binding for the contracting authority.
Procedure identifier : 0d9a24fd-b78d-48b8-ac1f-78777cba9df0
Internal identifier : 24/17096
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 90919000 Office, school and office equipment cleaning services
Additional classification ( cpv ): 90911000 Accommodation, building and window cleaning services

2.1.2 Place of performance

Postal address : Strandgaten 8
Town : Tromsø
Postcode : 9008
Country subdivision (NUTS) : Troms/Romsa/Tromssa ( NO072 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 3 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Notice
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.
Child labour and including other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Early termination, damages, or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations set under purely national exclusion grounds : As described in the tender documentation and ESPD form.
Breaching obligation relating to payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Breaching obligation relating to payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Analogous situation like bankruptcy, insolvency or arrangement with creditors under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement of cleaning services for HC-dir ́s premises in Tromsø.
Description : The competition is for the provision of cleaning services for the Directorate's location in Tromsø, Strandgaten 8, 9008 Tromsø. The premises of the HK-dir in Tromsø, approx. 2,300 m2, shall be an attractive place to work for employees and visitors. This agreement shall ensure satisfactory cleaning and maintenance of the premises. The agreement shall ensure that the premises are of good standard, have as many negative effects as possible on the outer environment and that the premises with surfaces and fixtures maintain their functionality and quality. Furthermore, the contract shall ensure that any manufacturer requirements regarding maintaining guarantees and performance as well as compliance with authorities' requirements. The procurement ́s value is estimated to NOK 3,000,000 excluding VAT (over 4 years). The volume is an estimate and is not binding for the contracting authority.
Internal identifier : 24/17096

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 90919000 Office, school and office equipment cleaning services
Additional classification ( cpv ): 90911000 Accommodation, building and window cleaning services
Options :
Description of the options : Math service and hire, as described in the tender documentation.

5.1.2 Place of performance

Postal address : Strandgaten 8
Town : Tromsø
Postcode : 9008
Country subdivision (NUTS) : Troms/Romsa/Tromssa ( NO072 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Duration : 2 Year

5.1.4 Renewal

Maximum renewals : 2
Other information about renewals : Option for extension of one year + one year (total four years).

5.1.5 Value

Estimated value excluding VAT : 3 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Green Procurement Criteria : Other Green Public Procurement criteria

5.1.9 Selection criteria

Sources of selection criteria : Notice
Criterion : Other economic or financial requirements
Description : Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract.
Criterion : References on specified services
Description : Tenderers shall have experience from comparable deliveries, including that the tenderer can document experience with NS-INSTA 800 through one or several of the deliveries.
Criterion : Enrolment in a relevant professional register
Description : The tenderer shall be a legally established company. Tenderers shall be certified in the Norwegian Labour Inspection Authority ́s cleaning register by the tender deadline.

5.1.11 Procurement documents

Deadline for requesting additional information : 12/06/2025 10:00 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 22/06/2025 21:59 +00:00
Deadline until which the tender must remain valid : 3 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Hordaland Tingrett -
Information about review deadlines : Any appeals to the procurement process shall be sent as a message in the KGV.
Organisation receiving requests to participate : Direktoratet for høyere utdanning og kompetanse (HK-dir) -
Organisation processing tenders : Direktoratet for høyere utdanning og kompetanse (HK-dir) -

8. Organisations

8.1 ORG-0001

Official name : Direktoratet for høyere utdanning og kompetanse (HK-dir)
Registration number : 974788985
Postal address : Postboks 1093
Town : Bergen
Postcode : 5809
Country subdivision (NUTS) : Troms/Romsa/Tromssa ( NO072 )
Country : Norway
Contact point : Øystein Opheim
Telephone : +47 47275051
Internet address : https://hkdir.no/
Roles of this organisation :
Buyer
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Hordaland Tingrett
Registration number : 926 723 367
Postal address : C. Sundts gate 42 / Postboks 7412
Town : Bergen
Postcode : 5020
Country subdivision (NUTS) : Troms/Romsa/Tromssa ( NO072 )
Country : Norway
Telephone : +47 55699700
Roles of this organisation :
Review organisation
Notice information
Notice identifier/version : e51719ad-bba6-4218-909a-8602d93426ad - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 14/05/2025 11:07 +00:00
Notice dispatch date (eSender) : 14/05/2025 11:30 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00312956-2025
OJ S issue number : 93/2025
Publication date : 15/05/2025