Framework contract to organise external meetings and events

The subject of this call for tender is the organisation of the meetings and events of the Directorate-General for Employment, Social Affairs and Inclusion. This includes physical meetings, but also hybrid or online only meetings and/or travel and accommodation booking and other meeting related services, either as standalone or as …

CPV: 55120000 Serviços de congressos e conferências em hotéis, 63520000 Serviços de agências de transporte
Local de execução:
Framework contract to organise external meetings and events
Local de premiação:
European Commission, DG EMPL - Employment, Social Affairs and Inclusion
Número do prémio:
EC-EMPL/2025/OP/0006-PIN

1. Buyer

1.1 Buyer

Official name : European Commission, DG EMPL - Employment, Social Affairs and Inclusion
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Framework contract to organise external meetings and events
Description : The subject of this call for tender is the organisation of the meetings and events of the Directorate-General for Employment, Social Affairs and Inclusion. This includes physical meetings, but also hybrid or online only meetings and/or travel and accommodation booking and other meeting related services, either as standalone or as blended solutions. The meetings take place across EU Members States but also outside the EU and encompass small and larger scale events.
Internal identifier : EC-EMPL/2025/OP/0006-PIN

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55120000 Hotel meeting and conference services

2.1.3 Value

Estimated value excluding VAT : 40 000 000 Euro

2.1.4 General information

Additional information : This prior information notice announces the intention of the contracting authority to publish a future call for tenders. No other information or documents are available at this stage. Interested economic operators are invited to subscribe at the link https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/opportunities/tender-details/8db83297-c475-4f14-95e1-b7d959a2722a-PIN in order to get notified when the contract notice and all the procurement documents, including the tender specifications, are published.
Legal basis :
Regulation (EU, Euratom) 2018/1046

3. Part

3.1 Part technical ID : PAR-0001

Title : Framework contract to organise external meetings and events
Description : The subject of this call for tender is the organisation of the meetings and events of the Directorate-General for Employment, Social Affairs and Inclusion. This includes physical meetings, but also hybrid or online only meetings and/or travel and accommodation booking and other meeting related services, either as standalone or as blended solutions. The meetings take place across EU Members States but also outside the EU and encompass small and larger scale events.

3.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55120000 Hotel meeting and conference services
Additional classification ( cpv ): 63520000 Transport agency services

3.1.3 Duration

Duration : 48 Month

3.1.4 Value

Estimated value excluding VAT : 40 000 000 Euro

3.1.5 General information

The procurement is covered by the Government Procurement Agreement (GPA) : no

3.1.6 Procurement documents

3.1.8 Techniques

Framework agreement :
Framework agreement, without reopening of competition

3.1.9 Further information, mediation and review

Review organisation : Court of Justice of the European Union -

8. Organisations

8.1 ORG-0001

Official name : European Commission, DG EMPL - Employment, Social Affairs and Inclusion
Registration number : COM
Department : EMPL.G - Funds: Programming and Implementation
Postal address : 46 Rue du Commerce (C-046)
Town : Brussels
Postcode : B-1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : 8993eb91-d5e8-4b60-a09e-0094b1d1fd6f - 01
Form type : Planning
Notice type : Prior information notice or a periodic indicative notice used only for information
Notice dispatch date : 08/05/2025 08:38 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00299760-2025
OJ S issue number : 90/2025
Publication date : 12/05/2025
Estimated date of publication of a contract notice within this procedure : 23/06/2025