Voluntary Ex Ante Transparency Notice (VEAT) for award of contract to Gladstone for ongoing support and required upgrades to Leisure Centre Management System.

Dublin City Council gives notice to invoke Article 32(2)(b) of Directive 2014/24/EU which states that the negotiated procedure without prior publication may be used where the works, supplies or services can only be supplied by a particular economic operator for the following reasons (ii) competition is absent for technical reasons, …

CPV: 48100000 Przemysłowe specyficzne pakiety oprogramowania, 48110000 Pakiety oprogramowania dla punktów sprzedaży, 48218000 Pakiety oprogramowania zarządzającego licencjami, 72212420 Usługi opracowywania oprogramowania do zarządzania urządzeniami i pakiety usług opracowywania oprogramowania, 72212421 Usługi opracowywania oprogramowania do zarządzania urządzeniami, 72268000 Usługi dostawy oprogramowania
Miejsce wykonania:
Voluntary Ex Ante Transparency Notice (VEAT) for award of contract to Gladstone for ongoing support and required upgrades to Leisure Centre Management System.
Miejsce udzielenia zamówienia:
Dublin City Council
Numer nagrody:
1

1. Buyer

1.1 Buyer

Official name : Dublin City Council
Legal type of the buyer : Local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Voluntary Ex Ante Transparency Notice (VEAT) for award of contract to Gladstone for ongoing support and required upgrades to Leisure Centre Management System.
Description : Dublin City Council gives notice to invoke Article 32(2)(b) of Directive 2014/24/EU which states that the negotiated procedure without prior publication may be used where the works, supplies or services can only be supplied by a particular economic operator for the following reasons (ii) competition is absent for technical reasons, and (iii) the protection of exclusive rights, including intellectual property rights. Dublin City Council intends to directly award a contract for ongoing support and maintenance of the existing Sports and recreation information soft wear system (Gladstone) with Service Level Agreement which includes an option to develop and transition to a cloud based system under contract for two years with the option to extend for an additional 6 months.
Procedure identifier : 991f5f04-425a-4882-812f-cd91f1d4c909
Type of procedure : Negotiated without prior call for competition
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72212420 Facilities management software development services and software development services suite
Additional classification ( cpv ): 72212421 Facilities management software development services
Additional classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 48100000 Industry specific software package
Additional classification ( cpv ): 48110000 Point of sale (POS) software package
Additional classification ( cpv ): 48218000 License management software package

2.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.3 Value

Estimated value excluding VAT : 410 507 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Voluntary Ex Ante Transparency Notice (VEAT) for award of contract to Gladstone for ongoing support and required upgrades to Leisure Centre Management System.
Description : Dublin City Council gives notice to invoke Article 32(2)(b) of Directive 2014/24/EU which states that the negotiated procedure without prior publication may be used where the works, supplies or services can only be supplied by a particular economic operator for the following reasons (ii) competition is absent for technical reasons, and (iii) the protection of exclusive rights, including intellectual property rights. Dublin City Council intends to directly award a contract for ongoing support and maintenance of the existing Sports and recreation information soft wear system (Gladstone) with Service Level Agreement which includes an option to develop and transition to a cloud based system under contract for two years with the option to extend for an additional 6 months.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72212420 Facilities management software development services and software development services suite
Additional classification ( cpv ): 72212421 Facilities management software development services
Additional classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 48100000 Industry specific software package
Additional classification ( cpv ): 48110000 Point of sale (POS) software package
Additional classification ( cpv ): 48218000 License management software package

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information :

5.1.5 Value

Estimated value excluding VAT : 410 507 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Cost
Name :
Description : Cost@ 100%
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 100
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Organisation providing more information on the review procedures : The High Court of Ireland -
Organisation signing the contract : Dublin City Council

6. Results

Value of all contracts awarded in this notice : 410 507 Euro
Direct award :
Justification for direct award : The contract can be provided only by a particular economic operator because of exclusive rights, including intellectual property rights
Other justification : Dublin City Council gives notice to invoke Article 32(2)(b) of Directive 2014/24/EU which states that the negotiated procedure without prior publication may be used where the works, supplies or services can only be supplied by a particular economic operator for the following reasons (ii) competition is absent for technical reasons, and (iii) the protection of exclusive rights, including intellectual property rights. Dublin City Council intends to directly award a contract for ongoing support and maintenance of the existing Sports and recreation information soft wear system (Gladstone) with Service Level Agreement which includes an option to develop and transition to a cloud based system under contract for two years with the option to extend for an additional 6 months. Dublin City Council appointed Gladstone with the contract for the provision of a Single Party Framework Agreement for the on-premises supply and support of a Leisure Centre Management System with effect from 11/01/2018. The Open Procedure was used for this procurement. Following the evaluation process Gladstone was identified as the tender. DCC will enter into contract for the ongoing support and any required upgrade of the system as this is a key system in use for the support of DCC’s Sport and Fitness facilities. Some services will now be operated from a cloud based service provision as it is the only supportable version of the application moving forward. Dublin City Council intends to award a contract without publication of a tender notice for ongoing support and maintenance of the existing Sports and recreation information soft wear system (Gladstone) with Service Level Agreement which includes an option to develop and transition to a cloud based system under contract for two years with the option to extend for a further one year. Although a procurement process for a replacement system is planned to progress and a contract for the new system is anticipated, there is currently a requirement to support the existing locally hosted system used by the Dublin City Council Sport and Recreation Section. This existing Gladstone system was awarded following the use of an EU tendering framework. Gladstone are the sole supplier as they have developed the current locally hosted system and have the relevant intellectual property rights and technical knowledge of the system. During the tendering process Gladstone were the only contractors that provided a locally hosted option.

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Gladstone
Tender :
Tender identifier : Gladstone
Identifier of lot or group of lots : LOT-0001
Value of the tender : 410 507 Euro
Subcontracting : No
Contract information :
Identifier of the contract : Voluntary Ex Ante Transparency Notice (VEAT) for award of contract to Gladstone for ongoing support and required upgrades to Leisure Centre Management System.
Date of the conclusion of the contract : 18/06/2025
Organisation signing the contract : Dublin City Council

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : Dublin City Council
Registration number : IE47732154U
Postal address : Civic Offices, Wood Quay
Town : Dublin
Postcode : D08 RF3F
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 01 2222222
Internet address : https://www.dublincity.ie
Roles of this organisation :
Buyer
Organisation signing the contract

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : Gladstone
Registration number : IE99790370
Postal address : Gladstone House Hithercroft Road
Town : Oxfordshire
Postcode : OX10 9BT
Country subdivision (NUTS) : Oxfordshire ( UKJ14 )
Country : United Kingdom
Contact point : Rowan Mc Cleane
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

11. Notice information

11.1 Notice information

Notice identifier/version : 13caa05e-3d68-4cbc-8dd2-dba941ae44d0 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 19/06/2025 11:56 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00399819-2025
OJ S issue number : 117/2025
Publication date : 20/06/2025