Supply of standard software, standard maintenance and related standard services

Setting up framework agreements with several resellers to procure commercial off the shelf software (including software-as-a-service and AI systems) and standard services such as maintenance, training and installation. Abschluss von Rahmenverträgen mit mehreren Wiederverkäufern zum Bezug kommerzieller Standardsoftware (einschließlich Software-as-a-Service und KI-Systemen) und Standardservices wie Wartung, Schulung und Installation. Mise …

CPV: 72200000 Usługi doradcze w zakresie programowania oprogramowania, 72590000 Profesjonalne usługi komputerowe
Termin:
1 grudnia 2025 12:00
Rodzaj terminu:
Złożenie oferty
Miejsce wykonania:
Supply of standard software, standard maintenance and related standard services
Miejsce udzielenia zamówienia:
European Patent Organisation
Numer nagrody:
EPO-2025-0018

1. Buyer

1.1 Buyer

Official name : European Patent Organisation
Legal type of the buyer : International organisation
Activity of the contracting authority : Economic affairs

2. Procedure

2.1 Procedure

Title : Supply of standard software, standard maintenance and related standard services
Description : Setting up framework agreements with several resellers to procure commercial off the shelf software (including software-as-a-service and AI systems) and standard services such as maintenance, training and installation.
Procedure identifier : 41ee3cf0-8ea1-428f-b4b7-49a794b63f8b
Internal identifier : EPO-2025-0018
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72590000 Computer-related professional services

2.1.2 Place of performance

Country : Netherlands
Anywhere in the given country

2.1.4 General information

Additional information : Only electronic bids may be submitted. Please note that a qualified electronic signature is required as specified on EPO's website: https://www.epo.org/about-us/tenders/signatures.html Final date to download the Procurement Documents: 30.11.2025 23:30 Final date for receipt by the EPO of requests for clarification: 09.10.2025 12:00 Questions must be submitted via the Bidding Cockpit.
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Supply of standard software, standard maintenance and related standard services
Description : See procurement documents
Internal identifier : LOT-0000

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72590000 Computer-related professional services

5.1.3 Estimated duration

Duration : 36 Month

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed. Questions submitted after the deadline for receipt of requests for clarification will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the BIDDING COCKPIT.

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Technical
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 100
Criterion :
Type : Price
Name : Price
Description : Price
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 0

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Information about restricted documents is available at : https://www.epo.org/NetServer/

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Allowed
Address for submission : https://www.epo.org/NetServer/
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 01/12/2025 12:00 +01:00
Deadline until which the tender must remain valid : 6 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, with reopening of competition
Maximum number of participants : 20
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : See General Conditions of Tender
Information about review deadlines : Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website https://www.epo.org/about-us/tenders/general-conditions.html.
Organisation providing additional information about the procurement procedure : European Patent Organisation
Organisation providing more information on the review procedures : Procurement and Vendor Management
Organisation receiving requests to participate : European Patent Organisation

8. Organisations

8.1 ORG-7001

Official name : European Patent Organisation
Registration number : -
Postal address : Bob-van-Benthem-Platz 1
Town : Munich
Postcode : 80469
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Netherlands
Contact point : Procurement and Vendor Management
Telephone : +3170340-2040
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate

8.1 ORG-7004

Official name : See General Conditions of Tender
Registration number : --
Postal address : not applicable
Town : not applicable
Postcode : --
Country subdivision (NUTS) : Agglomeratie ’s-Gravenhage ( NL332 )
Country : Netherlands
Telephone : +49 892399-0
Roles of this organisation :
Review organisation

8.1 ORG-7005

Official name : Procurement and Vendor Management
Registration number : ---
Postal address : European Patent Office
Town : Munich
Postcode : 80298
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Telephone : +49 892399-0
Roles of this organisation :
Organisation providing more information on the review procedures

Notice information

Notice identifier/version : c687cb41-16a6-40fc-94b5-95437ff728fd - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 11/09/2025 17:15 +02:00
Languages in which this notice is officially available : English German, French
Notice publication number : 00600046-2025
OJ S issue number : 176/2025
Publication date : 15/09/2025