Supply contract for software and IT hardware to support agricultural, cadastral, and phytosanitary modernisation initiatives

Procurement of IT hardware and ancillaries to equip the Ukrainian Ministry of Agrarian Policy and Food (MAPF) and the State Service of Ukraine on Food Safety and Consumer Protection (SSUFSCP), as well as some of their subordinated agencies. The SSUFSCP intends to further integrate and expand databases for collection, collation …

CPV: 30200000 Urządzenia komputerowe, 48800000 Systemy i serwery informacyjne, 72200000 Usługi doradcze w zakresie programowania oprogramowania
Termin:
20 sierpnia 2025 17:00
Rodzaj terminu:
Złożenie oferty
Miejsce wykonania:
Supply contract for software and IT hardware to support agricultural, cadastral, and phytosanitary modernisation initiatives
Miejsce udzielenia zamówienia:
European Commission, ENEST - Enlargement and Eastern Neighbourhood
Numer nagrody:
EC-ENEST/IEV/2025/EA-OP/0068

1. Buyer

1.1 Buyer

Official name : European Commission, ENEST - Enlargement and Eastern Neighbourhood
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Supply contract for software and IT hardware to support agricultural, cadastral, and phytosanitary modernisation initiatives
Description : Procurement of IT hardware and ancillaries to equip the Ukrainian Ministry of Agrarian Policy and Food (MAPF) and the State Service of Ukraine on Food Safety and Consumer Protection (SSUFSCP), as well as some of their subordinated agencies. The SSUFSCP intends to further integrate and expand databases for collection, collation and processing of data. This will be achieved through the further development of existing phytosanitary monitoring software.
Procedure identifier : 2574cbaa-18ca-4d92-80c8-5952f692d7f7
Internal identifier : EC-ENEST/IEV/2025/EA-OP/0068
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 30200000 Computer equipment and supplies

2.1.2 Place of performance

Country : Ukraine
Anywhere in the given country
Additional information : Please consult the procurement documents.

2.1.4 General information

Additional information : This/these contract(s) is financed under the Regulation (EU) 2024/792 of the European Parliament and of the Council of 29 February 2024 establishing the Ukraine Facility.For any additional information, please refer to the document A5f "Additional information about the Contract Notice". In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2024/2509
LocalLaw - Procurement award procedure applying to European Union external actions financed from the general budget of the European Union and the European Development Fund (EDF)

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 2
Terms of contract :
Maximum number of lots for which contracts can be awarded to one tenderer : 2

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Supply of IT Hardware to Key Agricultural and Food Safety Institutions in Ukraine
Description : Procurement of IT hardware and ancillaries to equip the Ukrainian Ministry of Agrarian Policy and Food (MAPF) and the State Service of Ukraine on Food Safety and Consumer Protection (SSUFSCP), as well as some of their subordinated agencies. This concerns notably laptops, printers, as well as different types of servers and their installation and configuration.
Internal identifier : EC-ENEST/IEV/2025/EA-OP/0068-LOT-1

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 30200000 Computer equipment and supplies
Additional classification ( cpv ): 48800000 Information systems and servers

5.1.2 Place of performance

Anywhere
Additional information : The contract will be performed in Ukraine

5.1.3 Estimated duration

Duration : 240 Day

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : The procurement is funded by the following EU programme: Neighbourhood.

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 100
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 20/08/2025 17:00 +03:00
Deadline until which the tender must remain valid : 90 Day
Information about public opening :
Opening date : 21/08/2025 11:00 +03:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union -
Organisation providing more information on the review procedures : European Commission, ENEST - Enlargement and Eastern Neighbourhood -

5.1 Lot technical ID : LOT-0002

Title : Supply of the development of an Information System to support phytosanitary inspection measures Phase III
Description : The SSUFSCP intends to further integrate and expand databases for collection, collation and processing of data. This will be achieved through the further development of existing phytosanitary monitoring software. This will be the third phase of development, following the two first phases that took place between 2016 and 2024.
Internal identifier : EC-ENEST/IEV/2025/EA-OP/0068-LOT-2

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48800000 Information systems and servers
Additional classification ( cpv ): 72200000 Software programming and consultancy services

5.1.2 Place of performance

Anywhere
Additional information : The contract will be performed in Ukraine

5.1.3 Estimated duration

Duration : 730 Day

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : The procurement is funded by the following EU programme: Neighbourhood.

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 100
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 20/08/2025 17:00 +03:00
Deadline until which the tender must remain valid : 90 Day
Information about public opening :
Opening date : 21/08/2025 11:00 +03:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union -
Organisation providing more information on the review procedures : European Commission, ENEST - Enlargement and Eastern Neighbourhood -

8. Organisations

8.1 ORG-0001

Official name : European Commission, ENEST - Enlargement and Eastern Neighbourhood
Registration number : COM
Department : ENEST.D - Ukraine Service
Postal address : 101 Volodymyrska St.
Town : Kyiv
Postcode : 1033
Country : Ukraine
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : 88b9ae73-fb33-4be8-b33f-f85d7b1bac0c - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 17/06/2025 13:00 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00391958-2025
OJ S issue number : 115/2025
Publication date : 18/06/2025