Contract award 2nd time notice - Procurement of AN ERP system.

The contracting authority shall procure an ERP system. This includes the procurement of a new system, implementation, training and implementation, with an emphasis on the finance and HR area. The contracting authority shall procure an ERP system. This includes the procurement of a new system, implementation, training and implementation, with …

CPV: 48000000 Pakiety oprogramowania i systemy informatyczne, 48400000 Pakiety oprogramowania do kontroli transakcji biznesowych i osobistych, 48440000 Pakiety oprogramowania do analizy finansowej i rachunkowości/księgowości, 48442000 Pakiety oprogramowania do systemów finansowych, 48450000 Pakiety oprogramowania do rozliczania czasu lub zarządzania zasobami ludzkimi, 48800000 Systemy i serwery informacyjne, 48810000 Systemy informacyjne, 48812000 Systemy informacji finansowej, 72212440 Usługi opracowywania oprogramowania do analizy finansowej i rachunkowości/księgowości, 72262000 Usługi rozbudowy oprogramowania
Miejsce wykonania:
Contract award 2nd time notice - Procurement of AN ERP system.
Miejsce udzielenia zamówienia:
Ringerike Kommune
Numer nagrody:
2025/2108

1. Buyer

1.1 Buyer

Official name : Ringerike Kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Contract award 2nd time notice - Procurement of AN ERP system.
Description : The contracting authority shall procure an ERP system. This includes the procurement of a new system, implementation, training and implementation, with an emphasis on the finance and HR area.
Procedure identifier : e26da06a-7295-4e21-8a4a-7c4a10e812fb
Previous notice : f2d2a715-2a37-4a6e-bccd-27f655a6df59-01
Internal identifier : 2025/2108
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : The contracting authority needs a modern and efficient system that is user friendly and functional. The system shall ensure that Ringerike municipality still has good and necessary system support for financial and accounting functions, as well as for wages driving. Furthermore, the new system shall support efficient work processes and lay the foundation for the digital transformation Ringerike municipality will be through the next few years. The system ́s core functionality shall be commissioned as early as possible, at the latest by 30.11.2025.A complete description of the procurement, its purpose and scope can be found in the contracting authority ́s KGV (step 1 and step 2).

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72212440 Financial analysis and accounting software development services
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48442000 Financial systems software package
Additional classification ( cpv ): 48450000 Time accounting or human resources software package
Additional classification ( cpv ): 48800000 Information systems and servers
Additional classification ( cpv ): 48810000 Information systems
Additional classification ( cpv ): 48812000 Financial information systems
Additional classification ( cpv ): 72262000 Software development services

2.1.2 Place of performance

Country : Norway
Anywhere in the given country

2.1.4 General information

Call for competition is terminated
Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften - Negotiated procedure

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Contract award 2nd time notice - Procurement of AN ERP system.
Description : The contracting authority shall procure an ERP system. This includes the procurement of a new system, implementation, training and implementation, with an emphasis on the finance and HR area.
Internal identifier : 2025/2108

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72212440 Financial analysis and accounting software development services
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48442000 Financial systems software package
Additional classification ( cpv ): 48450000 Time accounting or human resources software package
Additional classification ( cpv ): 48800000 Information systems and servers
Additional classification ( cpv ): 48810000 Information systems
Additional classification ( cpv ): 48812000 Financial information systems
Additional classification ( cpv ): 72262000 Software development services

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information :

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : The total sum (cell K7) in Annex 8 - Price Form will be assessed under this criteria. Tenderers shall fill in the price form in accordance with the instructions in Annex 8 - Price Form. All prices shall be stated in NOK excluding VAT.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Criterion :
Type : Quality
Name : Support and Training
Description : This criterium assesses the tenderer ́s ability to offer good services for support and training. The following from the tenderer ́s tender is subject to evaluation: - replying to the ought-requirements in Annex 6 - the Contracting Authority ́s requirement specifications and the tenderer ́s solution description. This applies to the ought requirements that in column H are associated with the award criteria 2.1 Support and training. The contracting authority will evaluate routines for support cases, availability of support and initiatives for improvement, as well as the quality of training services with a focus on qualified personnel, adapted programmes and relevant material.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Criterion :
Type : Quality
Name : User friendliness, functionality and establishment of the service.
Description : Quality is assessed based on the tenderer ́s ability to offer an ERP system that fulfils the contracting authority ́s need for efficiency, simplicity and functionality. The criterium consists of the following sub-criteria: User friendliness, functionality and establishment of the service. The following from the Tenderer is subject to evaluation under user friendliness: - replying to the ought-requirements in Annex 6 - the Contracting Authority ́s requirement specifications and the tenderer ́s solution description. This applies to the ought-requirements that in column H are associated with the award criterion 3.1 User friendliness. - replying to relevant user stories in Annex 3 - Response to user stories. This applies to user stories that are associated with the award criterion 3.1 User friendliness. presentation of the solution, where the information from the demonstration can adjust the evaluation of user stories up or down. The contracting authority will emphasise whether the solution provides a clear and process based user experience that guides users efficiently to the correct functionality, including how intuitive and simple the system is for different user groups. The following from the tenderer ́s tender is subject to evaluation under functionality: - replying to the ought-requirements in Annex 6 - the Contracting Authority ́s requirement specifications and the tenderer ́s solution description. This applies to the ought requirements that in column H are associated with the award criterion 3.2 Functionality. - The tenderer ́s response given in Annex 3 - Response to user stories. This applies to the user stories that are associated with the award criterion 3.2 Functionality. presentation of the solution, where the information from the demonstration can adjust the evaluation of user stories up or down. The contracting authority will emphasise to what degree the system fulfils the stated ought-requirements, the system ́s flexibility for future needs, integrations with existing systems and support for data sharing. The following from the tenderer ́s tender will be evaluated during the establishment of the service: - replying to points in SSA-L annex 3 Plan for the establishment phase.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Ringerike, Asker og Bærum tingrett -
Information about review deadlines : See the appeals body

6. Results

Value of all contracts awarded in this notice : 41 397 194 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Visma Enterprise AS
Tender :
Tender identifier : 2025/2108
Identifier of lot or group of lots : LOT-0000
Value of the tender : 41 397 194 Norwegian krone
Subcontracting : Not yet known
Contract information :
Identifier of the contract : 2025/22847
Date of the conclusion of the contract : 11/06/2025

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 1
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : Ringerike Kommune
Registration number : 940100925
Postal address : Osloveien 1 Rådhuset
Town : HØNEFOSS
Postcode : 3511
Country subdivision (NUTS) : Buskerud ( NO085 )
Country : Norway
Contact point : Silje Skansen Elfving
Telephone : +47 32117400
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Ringerike, Asker og Bærum tingrett
Registration number : 926725963
Town : Sandvika
Postcode : 1302
Country subdivision (NUTS) : Akershus ( NO084 )
Country : Norway
Telephone : 004767576500
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Visma Enterprise AS
Size of the economic operator : Large
Registration number : 982410339
Postal address : c/o Azets Insight AS
Town : TRONDHEIM
Postcode : 7435
Country subdivision (NUTS) : Trøndelag/Trööndelage ( NO060 )
Country : Norway
Contact point : Visma Enterprise AS
Telephone : 46404000
Fax : 21525317
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000
Notice information
Notice identifier/version : dd3f5b72-b8b8-42ae-988b-fc932d383538 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 20/06/2025 09:03 +00:00
Notice dispatch date (eSender) : 20/06/2025 09:15 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00404768-2025
OJ S issue number : 118/2025
Publication date : 24/06/2025