MOM system - Licences for property management, operation and maintenance.

The municipalities of Alver, Aurland, Austrheim, Austevoll, Fedje, Gulen, Masfjorden, Modalen, Osterøy, Samnanger, Sveio, Tysnes and Vaksdal have established a joint ICT operational company, IKT Nordhordland municipal co-operation (IKTNH). This enquiry is mainly for: Procurement of a new system for the management, operation and maintenance of municipal buildings. The aim …

CPV: 48000000 Pakiety oprogramowania i systemy informatyczne, 48100000 Przemysłowe specyficzne pakiety oprogramowania, 48219300 Pakiety oprogramowania administracyjnego, 48311000 Pakiety oprogramowania do zarządzania dokumentami, 48400000 Pakiety oprogramowania do kontroli transakcji biznesowych i osobistych, 48421000 Pakiety oprogramowania do zarządzania urządzeniami, 72000000 Usługi informatyczne: konsultacyjne, opracowywania oprogramowania, internetowe i wsparcia, 72212421 Usługi opracowywania oprogramowania do zarządzania urządzeniami
Miejsce wykonania:
MOM system - Licences for property management, operation and maintenance.
Miejsce udzielenia zamówienia:
IKT Nordhordland kommunalt oppgåvefellesskap
Numer nagrody:
IKTNH - 04/2024

1. Buyer

1.1 Buyer

Official name : IKT Nordhordland kommunalt oppgåvefellesskap
Legal type of the buyer : Public undertaking, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : MOM system - Licences for property management, operation and maintenance.
Description : The municipalities of Alver, Aurland, Austrheim, Austevoll, Fedje, Gulen, Masfjorden, Modalen, Osterøy, Samnanger, Sveio, Tysnes and Vaksdal have established a joint ICT operational company, IKT Nordhordland municipal co-operation (IKTNH). This enquiry is mainly for: Procurement of a new system for the management, operation and maintenance of municipal buildings. The aim of this procurement is to procure future orientated systems for the management, operation and maintenance of municipal buildings. The buildings include i.a. administration buildings, schools, nurseries, sheltered accommodation flats, nursing homes, social housing and other buildings that help ensure the municipal services. The procurement of the MOM system shall also safeguard the municipalities ́ daily operations, including document handling, control and reporting functions in property management, as well as handling rental properties and buildings. The system shall be used in connection with handling deviations, so that the users of the buildings can register deviations that can directly be connected to the building/property. Furthermore, the system must be able to take care of integration with other systems, for example, project follow-up and the financial system. The new systems shall provide direct and indirect savings in the form of simplifying, making processes more efficient and automated, as well as providing a better overview of buildings and maintenance needs. The new system shall be experienced simple, accessible and stable for continual operation. The contracting authority expects new technologies for automation and artificial intelligence to give changes in how the service production will take place in the future. The tenderer shall be a facilitator for integrations of the current and future systems. The systems shall interact with current and future solutions, both internally in the municipalities and externally with other collaboration partners. Metadata and documents shall be continually archived to our free-standing archive core. The system shall always support national common functions, joint components and integration components.
Procedure identifier : 21db4055-3a49-4748-9926-52dc74d9d133
Previous notice : 801bcaa9-5cd7-4891-897c-812b59dee38f-01
Internal identifier : IKTNH - 04/2024
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 48421000 Facilities management software package
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48100000 Industry specific software package
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72212421 Facilities management software development services

2.1.2 Place of performance

Country : Norway
Anywhere in the given country

2.1.4 General information

Call for competition is terminated
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : MOM system - Licence for administration. operation and maintenance of property.
Description : The municipalities of Alver, Aurland, Austrheim, Austevoll, Fedje, Gulen, Masfjorden, Modalen, Osterøy, Samnanger, Sveio, Tysnes and Vaksdal have established a joint ICT operational company, IKT Nordhordland municipal co-operation (IKTNH). This enquiry is mainly for: Procurement of a new system for the management, operation and maintenance of municipal buildings. The aim of this procurement is to procure future orientated systems for the management, operation and maintenance of municipal buildings. The buildings include i.a. administration buildings, schools, nurseries, sheltered accommodation flats, nursing homes, social housing and other buildings that help ensure the municipal services. The procurement of the MOM system shall also safeguard the municipalities ́ daily operations, including document handling, control and reporting functions in property management, as well as handling rental properties and buildings. The system shall be used in connection with handling deviations, so that the users of the buildings can register deviations that can directly be connected to the building/property. Furthermore, the system must be able to take care of integration with other systems, for example, project follow-up and the financial system. The new systems shall provide direct and indirect savings in the form of simplifying, making processes more efficient and automated, as well as providing a better overview of buildings and maintenance needs. The new system shall be experienced simple, accessible and stable for continual operation. The contracting authority expects new technologies for automation and artificial intelligence to give changes in how the service production will take place in the future. The tenderer shall be a facilitator for integrations of the current and future systems. The systems shall interact with current and future solutions, both internally in the municipalities and externally with other collaboration partners. Metadata and documents shall be continually archived to our free-standing archive core. The system shall always support national common functions, joint components and integration components.
Internal identifier : IKTNH - 04/2024

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 48421000 Facilities management software package
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48100000 Industry specific software package
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72212421 Facilities management software development services

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Duration : 8 Year

5.1.4 Renewal

Maximum renewals : 2

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

5.1.10 Award criteria

Criterion :
Type : Quality
Name : Technical solution and functionality
Description : • The delivery ́s fulfilment of the need for functionality/quality in the system, Annex 1 • User friendliness/user interface • The tenderer ́s assignment comprehension for all parts of the delivery.
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 60
Criterion :
Type : Price
Name : Price and overall economy
Description : Prices and total economy for all parts of the deliveries as well as any operation, support, licence and maintenance costs.
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name : Plans, delivery and operation/support
Description : • Delivery time(s) • Complete project and delivery plans • Training programme for the delivery • Complete SLA for operation and support
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 10

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Hordaland Tingrett
Information about review deadlines : No appeals were received.
Organisation whose budget is used to pay for the contract : IKT Nordhordland kommunalt oppgåvefellesskap
Organisation executing the payment : IKT Nordhordland kommunalt oppgåvefellesskap
Organisation signing the contract : IKT Nordhordland kommunalt oppgåvefellesskap

6. Results

Value of all contracts awarded in this notice : 9 800 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : FDVhuset AS
Tender :
Tender identifier : FDV system - Løysing for forvaltning. drift og vedlikehold av eiendom - FDVhuset AS
Identifier of lot or group of lots : LOT-0000
Value of the tender : 9 800 000 Norwegian krone
Subcontracting : No
Contract information :
Identifier of the contract : FDV system - Løysing for forvaltning. drift og vedlikehold av eiendom - FDVhuset AS
Date of the conclusion of the contract : 15/06/2025
Organisation signing the contract : IKT Nordhordland kommunalt oppgåvefellesskap

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 5

8. Organisations

8.1 ORG-0001

Official name : IKT Nordhordland kommunalt oppgåvefellesskap
Registration number : 923 971 890
Postal address : Hagellia 6
Town : Isdalstø
Postcode : 5914
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Contact point : Bjørn Tore Vaktskjold
Telephone : +47 99523145
Internet address : https://iktnh.no/
Roles of this organisation :
Buyer
Organisation signing the contract
Organisation whose budget is used to pay for the contract
Organisation executing the payment

8.1 ORG-0002

Official name : Hordaland Tingrett
Registration number : 926723367
Postal address : Postboks 7412
Town : Bergen
Postcode : 5020
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Telephone : 55699700
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : FDVhuset AS
Size of the economic operator : Medium
Registration number : 883 759 702
Postal address : Kjøpmannsgata 22
Town : Sortland
Postcode : 8400
Country subdivision (NUTS) : Nordland/Nordlánnda ( NO071 )
Country : Norway
Contact point : Magnus Steffensen
Telephone : +47 48157926
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000
The winner is listed on a regulated market

Notice information

Notice identifier/version : 8ce6393d-ac8b-4ecb-b1bd-02c47125a166 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 11/07/2025 10:00 +00:00
Notice dispatch date (eSender) : 11/07/2025 10:00 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00457639-2025
OJ S issue number : 132/2025
Publication date : 14/07/2025