Contract for inhouse social assistance worker

This procurement procedure concerns social assistance for the active staff living in the Netherlands. It is also intended to upskill EMA HR staff in their knowledge of administrative issues which Netherlands specific and which have an impact on staff. The Agency does not have the inhouse capacity to assist staff …

CPV: 85320000 Usługi społeczne
Miejsce wykonania:
Contract for inhouse social assistance worker
Miejsce udzielenia zamówienia:
European Medicines Agency, MED - European Medicines Agency
Numer nagrody:
EMA/2023/OP/0026

1. Buyer

1.1 Buyer

Official name : European Medicines Agency, MED - European Medicines Agency
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Contract for inhouse social assistance worker
Description : This procurement procedure concerns social assistance for the active staff living in the Netherlands. It is also intended to upskill EMA HR staff in their knowledge of administrative issues which Netherlands specific and which have an impact on staff. The Agency does not have the inhouse capacity to assist staff who are confronted with complex administrative issues in the Dutch environment across a broad range of areas including navigating social security procedures , issues with rights and duties towards public authorities, access to healthcare and housing, etc.
Procedure identifier : c4fcc449-06f8-485c-8a11-2f05e63815a6
Previous notice : 678544-2024
Internal identifier : EMA/2023/OP/0026
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 85320000 Social services

2.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

2.1.3 Value

Estimated value excluding VAT : 1 000 728 Euro

2.1.4 General information

Legal basis :
Regulation (EU, Euratom) 2024/2509

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Contract for inhouse social assistance worker
Description : This procurement procedure concerns social assistance for the active staff living in the Netherlands. It is also intended to upskill EMA HR staff in their knowledge of administrative issues which Netherlands specific and which have an impact on staff. The Agency does not have the inhouse capacity to assist staff who are confronted with complex administrative issues in the Dutch environment across a broad range of areas including navigating social security procedures , issues with rights and duties towards public authorities, access to healthcare and housing, etc.
Internal identifier : EMA/2023/OP/0026

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 85320000 Social services

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

Maximum renewals : 3
Other information about renewals : The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.

5.1.5 Value

Estimated value excluding VAT : 1 000 728 Euro

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Information about previous notices :
Identifier of the previous notice : 99744-2024

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union -
Organisation providing more information on the review procedures : European Medicines Agency, MED - European Medicines Agency -
Organisation signing the contract : European Medicines Agency, MED - European Medicines Agency

6. Results

Maximum value of the framework agreements in this notice : 1 000 728 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 1 000 728 Euro

6.1.2 Information about winners

Winner :
Leader of tendering party : SAMEN IN SPEL
Official name : Samen in spel NH Mediation
Tender :
Tender identifier : Samen in spel
Identifier of lot or group of lots : LOT-0001
Subcontracting : No
Contract information :
Identifier of the contract : EMA/2023/OP/0026
Date on which the winner was chosen : 11/04/2025
Date of the conclusion of the contract : 12/05/2025
Organisation signing the contract : European Medicines Agency, MED - European Medicines Agency

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : European Medicines Agency, MED - European Medicines Agency
Registration number : EMEA
Postal address : Domenico Scarlattilaan 6
Town : Amsterdam
Postcode : NL-1083
Country subdivision (NUTS) : Groot-Amsterdam ( NL32B )
Country : Netherlands
Telephone : +44 20 7418 8400
Internet address : https://www.ema.europa.eu
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures
Organisation signing the contract

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : Samen in spel
Size of the economic operator : Large
Registration number : NL8597.46.446B01
Postal address : Scharlo 14A
Town : Alkmaar
Postcode : 1815 CP
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( NLZZZ )
Country : Netherlands
Telephone : +316521520425
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0005

Official name : SAMEN IN SPEL
Size of the economic operator : Large
Registration number : NL859746446B01
Postal address : EIKELENBERGSSTRAAT 53
Town : Alkmaar
Postcode : 1811 CE
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( NLZZZ )
Country : Netherlands
Telephone : +3164095738
Roles of this organisation :
Tenderer
Group leader
Winner of these lots : LOT-0001

8.1 ORG-0006

Official name : NH Mediation
Size of the economic operator : Large
Registration number : NL002068996B05
Postal address : REMBRANDTSTRAAT 24
Town : ALKMAAR
Postcode : 1816 CH
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( NLZZZ )
Country : Netherlands
Telephone : +3164095738
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001
Notice information
Notice identifier/version : 2185c746-d4c1-47f4-a966-886c78124a11 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 19/06/2025 10:58 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00400974-2025
OJ S issue number : 117/2025
Publication date : 20/06/2025