Description
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Work Package 1 - Inception Phase & Coordination The contractor will review all call for proposal documents and project proposals, then hold an inception workshop to present the team, approach, and draft methodology, addressing any open questions. Monthly coordination meetings with the GIZ team will be held to monitor progress and make necessary adjustments. Key outputs include: - Content management platform: Set up a secure Microsoft Teams space with closed sections for GIZ, channels for partner coordination, file sharing, training delivery, and optional simultaneous translation. The platform will store all quality-assured deliverables and non-sensitive raw data in compliance with GIZ"s data security requirements. - OCA methodology: Develop a participatory, confidential, action-oriented tool including a detailed questionnaire and list of required documents. Topics will include strategic planning, business plan development, program and project management, governance, management systems (HR, gender, procurement, communication), MEAL, financial management, safeguards and staff care, fundraising, and communication/advocacy. - Report templates: Create templates for interim/final reports; OCA result visualisation with agreed organisational development goals and action plans; training reports (including pre- and post-tests disaggregated by gender, age, and status); and documentation of individual organisational development (OD) support sessions. - Work plan: Develop and regularly update an activity calendar for WP 2-4, linking activities to planned and spent resources. - Kick-off workshop: Together with GIZ, present the team, methodology, and work plan to all QUDRA fund partners. Work Package 2 - Organisational Capacity Assessment (OCA) Up to 16 Sudanese CSOs will be assessed in Arabic language in Kampala, Nairobi, or other neighbouring countries. Preparation involves informing organisations, clarifying objectives, and selecting a balanced participant group. The OCA will be conducted either through participatory workshops or individual questionnaires. Findings will be analysed and summarised in reports using tools such as spider/radar charts to highlight strengths, weaknesses, and capacity gaps. A Capacity Strengthening Plan will be developed for each organisation, setting short- and long-term goals and linking them to concrete support activities. Results and plans will be presented to the GIZ project team within three months. Work Package 3 - Technical Training The contractor will design and deliver ten tailor-made virtual training topics, each repeated twice over 12 months, with an average of 18 hours per training. Topics include: gender mainstreaming, conflict sensitivity, trauma-sensitive approaches, local conflict resolution, community mobilisation, MEAL, leadership skills, digital security, women and youth empowerment in decision-making, and fundraising. Trainings will be practical, interactive, and adapted to participants" varying skill levels. Implementation includes establishing a secure and user-friendly Microsoft Teams training environment with breakout room capacity, conducting pre-training technical checks, preparing all materials in Arabic, and distributing pre-session information packages. Each session will be interactive, with attendance monitoring, group exercises, polls, and post-training resource sharing. Feedback will be collected and used to adjust delivery. A final training report will cover attendance, feedback, lessons, and recommendations. Work Package 4 - Individual Organisational Development Support Using the OCA-based plans, the contractor will implement virtually tailored OD support for each CSO, ensuring participation, context sensitivity, flexibility, and a "Do No Harm" approach. Activities may include one-on-one coaching, customised trainings, development/revision of organisational tools (finance manuals, HR policies, M&E frameworks), and facilitation of peer learning or networking. Regular check-ins and short feedback loops will guide adaptations. An endline review will assess progress, document changes and remaining gaps, and support each organisation in preparing a sustainability or institutional strengthening roadmap.