4350_Construction works for the renovation of the EPO ISAR building in Munich (Facade, HVAC, Electrical)

5 lots -Facade construction works -HVAC construction works -Heating and cooling ceiling -ELT (electrical systems) construction works -BMS (building management system) 5 Lose -Bauleistungen Fassade -Bauleistungen Technische Ausrüstung: HKLS (Heizung-, Lüftung-, Klima- und Sanitär) -Bauleistungen Heiz/Kühldecken -Bauleistungen Technische Ausrüstung: ELT -Bauleistungen Mess- Steuerungs- und Regelungstechnik (MSR) 5 lots - Travaux …

CPV: 44000000 Konstrukcje i materiały budowlane; wyroby pomocnicze dla budownictwa (z wyjątkiem aparatury elektrycznej), 45000000 Roboty budowlane, 45310000 Roboty instalacyjne elektryczne, 45330000 Roboty instalacyjne wodno-kanalizacyjne i sanitarne, 45331000 Instalowanie urządzeń grzewczych, wentylacyjnych i klimatyzacyjnych, 45443000 Roboty elewacyjne
Miejsce wykonania:
4350_Construction works for the renovation of the EPO ISAR building in Munich (Facade, HVAC, Electrical)
Miejsce udzielenia zamówienia:
European Patent Organisation
Numer nagrody:
EPO-2025-0010

1. Buyer

1.1 Buyer

Official name : European Patent Organisation
Legal type of the buyer : International organisation
Activity of the contracting authority : Economic affairs

2. Procedure

2.1 Procedure

Title : 4350_Construction works for the renovation of the EPO ISAR building in Munich (Facade, HVAC, Electrical)
Description : 5 lots -Facade construction works -HVAC construction works -Heating and cooling ceiling -ELT (electrical systems) construction works -BMS (building management system)
Procedure identifier : e77624ce-920f-4101-9629-92331501a102
Internal identifier : EPO-2025-0010
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)
Additional classification ( cpv ): 45000000 Construction work
Additional classification ( cpv ): 45310000 Electrical installation work
Additional classification ( cpv ): 45330000 Plumbing and sanitary works
Additional classification ( cpv ): 45443000 Facade work

2.1.2 Place of performance

Postal address : Bob-van-Benthem-Platz 1
Town : Munich
Postcode : 80469
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany

2.1.4 General information

Additional information : Only electronic requests to participate and bids may be submitted. Please note that a qualified electronic signature is required as specified on EPO's website: https://www.epo.org/about-us/tenders/signatures.html Please follow the instructions on the pre-selection questionnaire carefully, complete the resulting document and submit it via the Bidding Cockpit.
Legal basis :
Directive 2014/24/EU

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 5
Terms of contract :
Maximum number of lots for which contracts can be awarded to one tenderer : 5

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : See Article 2 of EPO´s General Conditions of Tender for exclusion grounds

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Lot 1 - Construction services facade
Description : Lot 1 - Construction services facade
Internal identifier : LOT-0001

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)
Additional classification ( cpv ): 45000000 Construction work

5.1.2 Place of performance

Postal address : Bob-van-Benthem-Platz 1
Town : Munich
Postcode : 80469
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Additional information :

5.1.3 Estimated duration

Start date : 10/11/2025
Duration end date : 31/12/2027

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : See pre-selection questions
Criterion :
Type : Economic and financial standing
Description : See procurement documents
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Criterion :
Type : Technical and professional ability
Description : See procurement documents
The criteria will be used to select the candidates to be invited for the second stage of the procedure

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : See procurement documents
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Criterion :
Type : Price
Name : Price
Description : See procurement documents
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Information about restricted documents is available at : https://www.epo.org/NetServer/

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Allowed
Address for submission : https://www.epo.org/NetServer/
Languages in which tenders or requests to participate may be submitted : German
Electronic catalogue : Not allowed
Variants : Allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 06/06/2025 11:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : See General Conditions of Tender -
Information about review deadlines : Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website https://www.epo.org/about-us/tenders/general-conditions.html.
Organisation providing additional information about the procurement procedure : European Patent Organisation -
Organisation providing more information on the review procedures : Procurement and Vendor Management -

5.1 Lot technical ID : LOT-0002

Title : Lot 2 - Construction services HVAC
Description : Lot 2 - Construction services HVAC
Internal identifier : LOT-0002

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)
Additional classification ( cpv ): 45000000 Construction work
Additional classification ( cpv ): 45331000 Heating, ventilation and air-conditioning installation work

5.1.2 Place of performance

Postal address : Bob-van-Benthem-Platz 1
Town : Munich
Postcode : 80469
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Additional information :

5.1.3 Estimated duration

Start date : 10/11/2025
Duration end date : 31/12/2027

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : See pre-selection questions
Criterion :
Type : Economic and financial standing
Description : See procurement documents
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Criterion :
Type : Technical and professional ability
Description : See procurement documents
The criteria will be used to select the candidates to be invited for the second stage of the procedure

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : see procurement documents
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Criterion :
Type : Price
Name : Price
Description : See procurement documents
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Information about restricted documents is available at : https://www.epo.org/NetServer/

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Allowed
Address for submission : https://www.epo.org/NetServer/
Languages in which tenders or requests to participate may be submitted : German
Electronic catalogue : Not allowed
Variants : Allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 06/06/2025 11:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : See General Conditions of Tender -
Information about review deadlines : Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website https://www.epo.org/about-us/tenders/general-conditions.html.
Organisation providing additional information about the procurement procedure : European Patent Organisation -
Organisation providing more information on the review procedures : Procurement and Vendor Management -

5.1 Lot technical ID : LOT-0003

Title : Lot 3 - Construction services Heating/Cooling Ceilings
Description : Lot 3 - Construction services Heating/Cooling Ceilings
Internal identifier : LOT-0003

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)
Additional classification ( cpv ): 45000000 Construction work
Additional classification ( cpv ): 45331000 Heating, ventilation and air-conditioning installation work

5.1.2 Place of performance

Postal address : Bob-van-Benthem-Platz 1
Town : Munich
Postcode : 80469
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Additional information :

5.1.3 Estimated duration

Start date : 10/11/2025
Duration end date : 31/12/2027

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : See pre-selection questions
Criterion :
Type : Economic and financial standing
Description : See procurement documents
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Criterion :
Type : Technical and professional ability
Description : See procurement documents
The criteria will be used to select the candidates to be invited for the second stage of the procedure

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : See Procurement Documents
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Criterion :
Type : Price
Name : Price
Description : See Procurement Documents
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Information about restricted documents is available at : https://www.epo.org/NetServer/

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Allowed
Address for submission : https://www.epo.org/NetServer/
Languages in which tenders or requests to participate may be submitted : German
Electronic catalogue : Not allowed
Variants : Allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 06/06/2025 11:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : See General Conditions of Tender -
Information about review deadlines : Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website https://www.epo.org/about-us/tenders/general-conditions.html.
Organisation providing additional information about the procurement procedure : European Patent Organisation -
Organisation providing more information on the review procedures : Procurement and Vendor Management -

5.1 Lot technical ID : LOT-0004

Title : Los 4 - Construction services ELT (electrical systems)
Description : Los 4 - Construction services ELT (electrical systems)
Internal identifier : LOT-0004

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)
Additional classification ( cpv ): 45000000 Construction work
Additional classification ( cpv ): 45310000 Electrical installation work

5.1.2 Place of performance

Postal address : Bob-van-Benthem-Platz 1
Town : Munich
Postcode : 80469
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Additional information :

5.1.3 Estimated duration

Start date : 10/11/2025
Duration end date : 31/12/2027

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : See pre-selection questions
Criterion :
Type : Economic and financial standing
Description : See procurement documents
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Criterion :
Type : Technical and professional ability
Description : See procurement documents
The criteria will be used to select the candidates to be invited for the second stage of the procedure

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : See procurement documents
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Criterion :
Type : Price
Name : Price
Description : See procurement documents
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Information about restricted documents is available at : https://www.epo.org/NetServer/

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Allowed
Address for submission : https://www.epo.org/NetServer/
Languages in which tenders or requests to participate may be submitted : German
Electronic catalogue : Not allowed
Variants : Allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 06/06/2025 11:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : See General Conditions of Tender -
Information about review deadlines : Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website https://www.epo.org/about-us/tenders/general-conditions.html.
Organisation providing additional information about the procurement procedure : European Patent Organisation -
Organisation providing more information on the review procedures : Procurement and Vendor Management -

5.1 Lot technical ID : LOT-0005

Title : Lot 5 - Building Management System
Description : Lot 5 - Building Management System
Internal identifier : LOT-0005

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)
Additional classification ( cpv ): 45000000 Construction work
Additional classification ( cpv ): 45310000 Electrical installation work

5.1.2 Place of performance

Postal address : Bob-van-Benthem-Platz 1
Town : Munich
Postcode : 80469
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Additional information :

5.1.3 Estimated duration

Start date : 10/11/2025
Duration end date : 31/12/2027

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : See pre-selection questions
Criterion :
Type : Economic and financial standing
Description : See procurement documents
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Criterion :
Type : Technical and professional ability
Description : See procurement documents
The criteria will be used to select the candidates to be invited for the second stage of the procedure

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : See procurement documents
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Criterion :
Type : Price
Name : Price
Description : See procurement documents
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Information about restricted documents is available at : https://www.epo.org/NetServer/

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Allowed
Address for submission : https://www.epo.org/NetServer/
Languages in which tenders or requests to participate may be submitted : German
Electronic catalogue : Not allowed
Variants : Allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 06/06/2025 11:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : See General Conditions of Tender -
Information about review deadlines : Please note that EPO's procurement procedures are governed solely by EPO's own procurement rules. The relevant rules are described in the EPO's General Conditions of Tender, which are available at the EPO's website https://www.epo.org/about-us/tenders/general-conditions.html.
Organisation providing additional information about the procurement procedure : European Patent Organisation -
Organisation providing more information on the review procedures : Procurement and Vendor Management -

8. Organisations

8.1 ORG-7001

Official name : European Patent Organisation
Registration number : -
Postal address : Bob-van-Benthem-Platz 1
Town : Munich
Postcode : 80469
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Contact point : Procurement and Vendor Management
Telephone : +49 892399-0
Internet address : http://www.epo.org/tenders
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-7004

Official name : See General Conditions of Tender
Registration number : --
Postal address : not applicable
Town : not applicable
Postcode : --
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Telephone : +49 892399-0
Roles of this organisation :
Review organisation

8.1 ORG-7005

Official name : Procurement and Vendor Management
Registration number : ---
Postal address : European Patent Office
Town : Munich
Postcode : 80298
Country subdivision (NUTS) : München, Kreisfreie Stadt ( DE212 )
Country : Germany
Telephone : +49 892399-0
Roles of this organisation :
Organisation providing more information on the review procedures
Notice information
Notice identifier/version : 3b6db94d-eeba-41d3-be41-7fdf5204b77b - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 12/05/2025 07:50 +02:00
Languages in which this notice is officially available : English German, French
Notice publication number : 00304281-2025
OJ S issue number : 91/2025
Publication date : 13/05/2025