Supply of sport equipment and cardio machines on European Parliament’s sports center on its premises in Luxembourg

The Sports Center in Luxembourg consists of cardio machines. The latter are part of a direct monthly rental contract which is due to expire. The aim of this call for tenders is to renew the contract. Luxembourg's Sport center is looking to improve its facilities through the purchase of new …

CPV: 80000000 Diensten voor onderwijs en opleiding
Deadline:
7 oktober 2025 11:00
Soort termijn:
Indiening van een bod
Plaats van uitvoering:
Supply of sport equipment and cardio machines on European Parliament’s sports center on its premises in Luxembourg
Toekennende instantie:
European Parliament, PERS - Directorate-General for Personnel
Gunningsnummer:
EP-PERS/LUX/2025/OP/0011

1. Buyer

1.1 Buyer

Official name : European Parliament, PERS - Directorate-General for Personnel
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Supply of sport equipment and cardio machines on European Parliament’s sports center on its premises in Luxembourg
Description : The Sports Center in Luxembourg consists of cardio machines. The latter are part of a direct monthly rental contract which is due to expire. The aim of this call for tenders is to renew the contract.
Procedure identifier : f5091a30-f88a-4219-ae6d-b731b59dd371
Internal identifier : EP-PERS/LUX/2025/OP/0011
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 80000000 Education and training services

2.1.2 Place of performance

Country : Luxembourg
Anywhere in the given country
Additional information : Please consult the procurement documents.

2.1.4 General information

Additional information : In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2024/2509

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 2
Terms of contract :
Maximum number of lots for which contracts can be awarded to one tenderer : 2

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Procurement Document

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Purchase of weights, sport equipment and caoutchouc floor
Description : Luxembourg's Sport center is looking to improve its facilities through the purchase of new sport equipment.
Internal identifier : EP-PERS/LUX/2025/OP/0011-LOT-1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 80000000 Education and training services

5.1.2 Place of performance

Country : Luxembourg
Anywhere in the given country
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 60 Month

5.1.4 Renewal

Maximum renewals : 4
Other information about renewals : The contract is concluded for an initial period of 12 (twelve) months, renewable 4 (four) time(s). Please consult the draft contract in the procurement documents.

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Sources of selection criteria : Procurement Document

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 07/10/2025 11:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 08/10/2025 10:30 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Parliament, PERS - Directorate-General for Personnel

5.1 Lot technical ID : LOT-0002

Title : Monthly renting of cardio machines
Description : Rental of 14 cardio machines for Luxembourg's Sport center.
Internal identifier : EP-PERS/LUX/2025/OP/0011-LOT-2

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 80000000 Education and training services

5.1.2 Place of performance

Country : Luxembourg
Anywhere in the given country
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 60 Month

5.1.4 Renewal

Maximum renewals : 4
Other information about renewals : The contract is concluded for an initial period of 12 (twelve) months, renewable 4 (four) time(s). Please consult the draft contract in the procurement documents.

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : The monthly fee for the machines, which will be submitted by the bidders, will most likely be determined based on the depreciation of the equipment. Consequently, the monthly fee for a 60-month term should be lower than for a 48-month term. The extension of the term would thus bring substantial benefits to Parliament. A 60-month duration appears relevant in the context of this market.

5.1.9 Selection criteria

Sources of selection criteria : Procurement Document

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 07/10/2025 11:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 08/10/2025 10:30 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Parliament, PERS - Directorate-General for Personnel

8. Organisations

8.1 ORG-0001

Official name : European Parliament, PERS - Directorate-General for Personnel
Registration number : EP
Postal address : Plateau du Kirchberg
Town : Luxembourg
Postcode : L-2929
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 43001
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 165a0e72-d4e7-42e5-9198-84dc281ecd4f - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 03/09/2025 14:19 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00579331-2025
OJ S issue number : 170/2025
Publication date : 05/09/2025