Request for Tenders for the Provision of Digital Audio Recording Solution and Related Services for the Houses of the Oireachtas Service

The Houses of the Oireachtas Commission (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this RFT (the “Services”). In summary, the Services comprise: The provision of a Digital Audio Recording …

CPV: 32300000 Televisie- en radio-ontvangers, audio- of video-opnameapparatuur of -reproductietoestellen, 32330000 Opname- en weergaveapparatuur voor audio en video, 32331300 Apparatuur voor geluidsweergave, 32332300 Toestellen voor geluidsopnames, 32333000 Video-opname- of -weergaveapparatuur, 32342410 Geluidsuitrusting, 32350000 Delen van audio- en video-uitrusting, 32351000 Toebehoren van audio- en video-uitrusting, 32353000 Geluidsopnamen, 48521000 Software voor muziek- of geluidsediting, 50342000 Reparatie en onderhoud van audio-uitrusting, 51310000 Installatie van radio-, televisie-, audio- en video-uitrusting, 51313000 Installatie van audio-uitrusting, 72212521 Diensten voor ontwikkeling van editingsoftware voor muziek of geluid, 92370000 Diensten van geluidstechnicus
Plaats van uitvoering:
Request for Tenders for the Provision of Digital Audio Recording Solution and Related Services for the Houses of the Oireachtas Service
Toekennende instantie:
Houses of the Oireachtas Service
Gunningsnummer:
0

1. Buyer

1.1 Buyer

Official name : Houses of the Oireachtas Service
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Request for Tenders for the Provision of Digital Audio Recording Solution and Related Services for the Houses of the Oireachtas Service
Description : The Houses of the Oireachtas Commission (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this RFT (the “Services”). In summary, the Services comprise: The provision of a Digital Audio Recording Solution and Related Services for the Debates Office of the Houses of the Oireachtas Service to be delivered over a period of up to five years, subject to satisfactory performance, budget availability and ongoing need. The initial contract is for a term of three years with two possible one-year extensions subject to satisfactory performance, budget availability, ongoing need and the contracting authority’s obligations at law. The Debates Office produces the Official Report of proceedings of the Dáil, Seanad and Committees. The Official Report is produced in real time using the recorded digital audio sound files. The importance of these services cannot be overstated. The Official Report is the historical record of the Oireachtas debates and is a legal document which may be relied on, for example, in cases of dispute and tribunals of inquiry. Tenderers must demonstrate and guarantee that they can fulfil the requirements set out in this document to ensure reliability and continuity of supply of service.
Procedure identifier : 1a620333-46f8-44a4-9565-bc39e9147f6b
Previous notice : 11b89512-1c1d-4b1f-b5f8-c54d9f506abf-01
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50342000 Repair and maintenance services of audio equipment
Additional classification ( cpv ): 32351000 Accessories for sound and video equipment
Additional classification ( cpv ): 48521000 Music or sound editing software package
Additional classification ( cpv ): 72212521 Music or sound editing software development services
Additional classification ( cpv ): 51310000 Installation services of radio, television, sound and video equipment
Additional classification ( cpv ): 32333000 Video recording or reproducing apparatus
Additional classification ( cpv ): 32353000 Sound recordings
Additional classification ( cpv ): 32342410 Sound equipment
Additional classification ( cpv ): 51313000 Installation services of sound equipment
Additional classification ( cpv ): 92370000 Sound technician
Additional classification ( cpv ): 32300000 Television and radio receivers, and sound or video recording or reproducing apparatus
Additional classification ( cpv ): 32330000 Apparatus for sound, video-recording and reproduction
Additional classification ( cpv ): 32331300 Sound-reproduction apparatus
Additional classification ( cpv ): 32332300 Sound recorders
Additional classification ( cpv ): 32350000 Parts of sound and video equipment

2.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.3 Value

Estimated value excluding VAT : 7 500 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Request for Tenders for the Provision of Digital Audio Recording Solution and Related Services for the Houses of the Oireachtas Service
Description : The Houses of the Oireachtas Commission (the “Contracting Authority”) invites tenders (“Tenders”) to this request for tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this RFT (the “Services”). In summary, the Services comprise: The provision of a Digital Audio Recording Solution and Related Services for the Debates Office of the Houses of the Oireachtas Service to be delivered over a period of up to five years, subject to satisfactory performance, budget availability and ongoing need. The initial contract is for a term of three years with two possible one-year extensions subject to satisfactory performance, budget availability, ongoing need and the contracting authority’s obligations at law. The Debates Office produces the Official Report of proceedings of the Dáil, Seanad and Committees. The Official Report is produced in real time using the recorded digital audio sound files. The importance of these services cannot be overstated. The Official Report is the historical record of the Oireachtas debates and is a legal document which may be relied on, for example, in cases of dispute and tribunals of inquiry. Tenderers must demonstrate and guarantee that they can fulfil the requirements set out in this document to ensure reliability and continuity of supply of service.
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50342000 Repair and maintenance services of audio equipment
Additional classification ( cpv ): 32351000 Accessories for sound and video equipment
Additional classification ( cpv ): 48521000 Music or sound editing software package
Additional classification ( cpv ): 72212521 Music or sound editing software development services
Additional classification ( cpv ): 51310000 Installation services of radio, television, sound and video equipment
Additional classification ( cpv ): 32333000 Video recording or reproducing apparatus
Additional classification ( cpv ): 32353000 Sound recordings
Additional classification ( cpv ): 32342410 Sound equipment
Additional classification ( cpv ): 51313000 Installation services of sound equipment
Additional classification ( cpv ): 92370000 Sound technician
Additional classification ( cpv ): 32300000 Television and radio receivers, and sound or video recording or reproducing apparatus
Additional classification ( cpv ): 32330000 Apparatus for sound, video-recording and reproduction
Additional classification ( cpv ): 32331300 Sound-reproduction apparatus
Additional classification ( cpv ): 32332300 Sound recorders
Additional classification ( cpv ): 32350000 Parts of sound and video equipment

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information :

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information :

5.1.5 Value

Estimated value excluding VAT : 7 500 000 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Cost
Name :
Description : Cost @ 30%
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name :
Description : Quality @ 70%
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : N/A

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Information about review deadlines : N/A
Organisation providing offline access to the procurement documents : Houses of the Oireachtas Service -

6. Results

Value of all contracts awarded in this notice : 7 500 000 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Digitake Technical Services
Tender :
Tender identifier : 000090844
Identifier of lot or group of lots : LOT-0001
Value of the tender : 7 500 000 Euro
Subcontracting : No
Contract information :
Identifier of the contract : 419212
Date on which the winner was chosen : 24/01/2025
Date of the conclusion of the contract : 25/01/2025
Winner :
Official name : Digitake Technical Services
Tender :
Tender identifier : 000090783
Identifier of lot or group of lots : LOT-0001
Value of the tender : 7 500 000 Euro
Subcontracting : Not yet known
Contract information :
Identifier of the contract : 419212
Date on which the winner was chosen : 24/01/2025
Date of the conclusion of the contract : 25/01/2025

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 2

8. Organisations

8.1 ORG-0001

Official name : Houses of the Oireachtas Service
Registration number : 00000
Postal address : Leinster House, Kildare Street, Dublin 2
Town : Dublin
Postcode : D02 XR20
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +35316183636
Buyer profile : www.oireachtas.ie
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : Digitake Technical Services
Registration number : 0000
Postal address : Unit 2 Sunshine Industrial Estate
Town : Dublin
Postcode : D12P802
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +35314545465
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0003

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0004

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 5b1933a2-76e6-4e2d-a553-cdf24dca79c7 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 08/05/2025 14:49 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00306210-2025
OJ S issue number : 91/2025
Publication date : 13/05/2025