Maintenance and Optimization of the tetrode-based Radio Frequency Power System modules

This procedure concerns the supply of maintenance and optimization services for the Radio Frequency Power System for the Linear IFMIF Prototype Accelerator part of the IFMIF/EVEDA project. The scope of the work includes the procurement of spare parts and the supporting services to ensure the availability and the maintainability of …

CPV: 31121110 Vermogensomzetters, 71300000 Dienstverlening door ingenieurs
Plaats van uitvoering:
Maintenance and Optimization of the tetrode-based Radio Frequency Power System modules
Toekennende instantie:
The European Joint Undertaking for ITER and the Development of Fusion Energy ('Fusion for Energy')
Gunningsnummer:
F4E-OFC-1695

1. Buyer

1.1 Buyer

Official name : The European Joint Undertaking for ITER and the Development of Fusion Energy ('Fusion for Energy')
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Maintenance and Optimization of the tetrode-based Radio Frequency Power System modules
Description : This procedure concerns the supply of maintenance and optimization services for the Radio Frequency Power System for the Linear IFMIF Prototype Accelerator part of the IFMIF/EVEDA project. The scope of the work includes the procurement of spare parts and the supporting services to ensure the availability and the maintainability of the RFPS system and the study and improvement of new functionalities The scope of supply includes the delivery of hardware (i.e., spare parts, new developments) and associated software as well the needed maintenance services which encompass project management and engineering support services. The scope of supply also covers the provision of services in the areas of software, control, gateware, hardware and operation support in order to adapt the functionalities of the RFPS to the requirements of the accelerator operation. The tasks described above can be developed either entirely in IFERC site at Rokkasho (Onsite Support), in the Supplier’s premises (Remote Support), or as a combination of both (development at premises and later services onsite including installation, commissioning, training, operation)
Procedure identifier : 8b0affff-2dab-4f31-a474-f7a2dba6feda
Internal identifier : F4E-OFC-1695
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 31121110 Power converters
Additional classification ( cpv ): 71300000 Engineering services

2.1.2 Place of performance

Anywhere
Additional information : Anywhere in the European Economic Area or Rokkasho, Japan

2.1.3 Value

Estimated value excluding VAT : 1 200 000 Euro

2.1.4 General information

Additional information : In accordance with point 11 of Annex I of the GFR, Fusion for Energy may use the negotiated procedure without prior publication of a Contract Notice in order to award new contract(s) consisting of a repetition of similar works or services to the Contractor chosen as a result of the present call for tender, in which case the amount to be awarded under that procedure will not exceed 50% (1,800,000.00 EUR) of this contract. Such a right will be exercised by F4E in the event of the following circumstances: The ceiling of the framework contract is consumed or nearly consumed before expiration of the contract, however the need for the services remains.
Legal basis :
Regulation (EU, Euratom) 2024/2509

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Procurement Document

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Maintenance and Optimization of the tetrode-based Radio Frequency Power System modules
Description : This procedure concerns the supply of maintenance and optimization services for the Radio Frequency Power System for the Linear IFMIF Prototype Accelerator part of the IFMIF/EVEDA project. The scope of the work includes the procurement of spare parts and the supporting services to ensure the availability and the maintainability of the RFPS system and the study and improvement of new functionalities The scope of supply includes the delivery of hardware (i.e., spare parts, new developments) and associated software as well the needed maintenance services which encompass project management and engineering support services. The scope of supply also covers the provision of services in the areas of software, control, gateware, hardware and operation support in order to adapt the functionalities of the RFPS to the requirements of the accelerator operation. The tasks described above can be developed either entirely in IFERC site at Rokkasho (Onsite Support), in the Supplier’s premises (Remote Support), or as a combination of both (development at premises and later services onsite including installation, commissioning, training, operation)
Internal identifier : F4E-OFC-1695

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 31121110 Power converters
Additional classification ( cpv ): 71300000 Engineering services

5.1.2 Place of performance

Anywhere
Additional information : Anywhere in the European Economic Area or Rokkasho, Japan

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 1 200 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Sources of selection criteria : Procurement Document
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 3
The procedure will take place in successive stages. At each stage, some participants may be eliminated
The buyer reserves the right to award the contract on the basis of the initial tenders without any further negotiations

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Technical Score
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Criterion :
Type : Price
Description : Financial Score
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40

5.1.11 Procurement documents

Deadline for requesting additional information : 21/11/2025 23:59 +01:00
Address of the procurement documents : https://industryportal.f4e.europa.eu/f4e-calls/

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Deadline for receipt of requests to participate : 01/12/2025 16:00 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : General Court (European Union)
Information about review deadlines : Within 2 months of notice of the award decision, you may launch an action for annulment of the award decision. Any request you may make and any reply from us, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time-limit for launching an action for annulment or to open a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated in section 8.1 ORG-0002 of this contract notice. If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu ).

8. Organisations

8.1 ORG-0001

Official name : The European Joint Undertaking for ITER and the Development of Fusion Energy ('Fusion for Energy')
Registration number : n01110115D
Postal address : C/ Josep Pla, 2, Torres Diagonal Litoral, edificio B3
Town : Barcelona
Postcode : 08019
Country subdivision (NUTS) : Barcelona ( ES511 )
Country : Spain
Contact point : Nadia Merli
Telephone : +34933201800
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : General Court (European Union)
Registration number : EUCJ
Postal address : Rue du Font Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 430301
Roles of this organisation :
Review organisation

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 47929386-4f68-48a6-8771-bc7808e0f845 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 23/10/2025 13:28 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00706163-2025
OJ S issue number : 206/2025
Publication date : 27/10/2025