Delivery, maintenance and operation of a new Treatment Planning System.

The treatment planning system used by the oncology staff in the Region of Southern Denmark at the OUH (Odense University Hospital) location is reaching End Of Life, and the Region thus requires a new treatment planning system. A new it-solution shall mainly support the work of the OUH-based oncology staff, …

CPV: 72000000 IT-diensten: adviezen, softwareontwikkeling, internet en ondersteuning, 72224000 Advies over projectmanagement, 72224100 Planning van systeemimplementatie, 72224200 Planning van systeemkwaliteitsborging, 72226000 Advies over acceptatietest systeemsoftware, 72227000 Advies over software-integratie, 72228000 Advies over hardware-integratie, 72253000 Helpdesk- en ondersteuningsdiensten, 72254000 Testen van software, 72260000 Diensten in verband met software, 72261000 Softwareondersteuningsdiensten, 72263000 Software-implementatiediensten, 72265000 Softwareconfiguratiediensten, 72266000 Advies over software
Plaats van uitvoering:
Delivery, maintenance and operation of a new Treatment Planning System.
Toekennende instantie:
The Region of Southern Denmark
Gunningsnummer:
Treatment Planning System

1. Buyer

1.1 Buyer

Official name : The Region of Southern Denmark
Legal type of the buyer : Body governed by public law, controlled by a regional authority
Activity of the contracting authority : Health

2. Procedure

2.1 Procedure

Title : Delivery, maintenance and operation of a new Treatment Planning System.
Description : The treatment planning system used by the oncology staff in the Region of Southern Denmark at the OUH (Odense University Hospital) location is reaching End Of Life, and the Region thus requires a new treatment planning system. A new it-solution shall mainly support the work of the OUH-based oncology staff, and it shall additionally be possible to extend the solution to support the Region of Southern Denmark's other radiotherapy facility on Sygehus Lillebælt ("SLB"). The new system shall support the existing workload regarding treatment planning and execution of radiation therapy without any need to extend the existing personnel resource pool. Further it shall integrate with existing it-solutions (please refer to Appendix 2.B, section 11), achieve at least the same planning quality as the existing system in regard to dose conformality, calculation accuracy, planning robustness and delivery time. The new system must allow research and support the research efforts in the oncology department(s) using the system. In addition, the system must have the potential to support treatment planning across the Region of Southern Denmark’s locations (OUH and SLB).
Procedure identifier : 324fe83c-9d8b-4b33-b27b-4ae8ace5759e
Previous notice : 511942-2024
Internal identifier : Treatment Planning System
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : The Contracting Authority received 2 applications for prequalification. Both applicants were deemed compliant, and invited to submit an Initial Offer. Initial Offers from both encouraged tenderers was received and the Contracting Authority chose to engage in negotiation meetings with both tenderers. After the negotiation meetings, the tenderers were invited to submit a Final Offer, and Final Offers was received from both encouraged tenderers.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72224000 Project management consultancy services
Additional classification ( cpv ): 72224100 System implementation planning services
Additional classification ( cpv ): 72224200 System quality assurance planning services
Additional classification ( cpv ): 72226000 System software acceptance testing consultancy services
Additional classification ( cpv ): 72227000 Software integration consultancy services
Additional classification ( cpv ): 72228000 Hardware integration consultancy services
Additional classification ( cpv ): 72253000 Helpdesk and support services
Additional classification ( cpv ): 72254000 Software testing
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72261000 Software support services
Additional classification ( cpv ): 72263000 Software implementation services
Additional classification ( cpv ): 72265000 Software configuration services
Additional classification ( cpv ): 72266000 Software consultancy services

2.1.2 Place of performance

Postal address : J. B. Winsløws Vej 4
Town : Odense C
Postcode : 5000
Country subdivision (NUTS) : Fyn ( DK031 )
Country : Denmark
Additional information : The place of performance is divided between OUH and the datacentres in Vejle and Kolding. When OUH are moving to NewOUH, this place must be included in the place of performance. New OUH: Hestehaven 140, 5260 Odense S Sygehus Lillebælt (SLB): Beridderbakken 4, 7100 Vejle Regional IT, Kolding (datacenter): Sygehusvej 24, 6000 Kolding

2.1.3 Value

Estimated value excluding VAT : 65 000 000 Danish krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Delivery, maintenance and operation of a new Treatment Planning System.
Description : The treatment planning system used by the oncology staff in the Region of Southern Denmark at the OUH (Odense University Hospital) location is reaching End Of Life, and the Region thus requires a new treatment planning system. A new it-solution shall mainly support the work of the OUH-based oncology staff, and it shall additionally be possible to extend the solution to support the Region of Southern Denmark's other radiotherapy facility on Sygehus Lillebælt ("SLB"). The new system shall support the existing workload regarding treatment planning and execution of radiation therapy without any need to extend the existing personnel resource pool. Further it shall integrate with existing it-solutions (please refer to Appendix 2.B, section 11), achieve at least the same planning quality as the existing system in regard to dose conformality, calculation accuracy, planning robustness and delivery time. The new system must allow research and support the research efforts in the oncology department(s) using the system. In addition, the system must have the potential to support treatment planning across the Region of Southern Denmark’s locations (OUH and SLB).
Internal identifier : Treatment Planning System

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72224000 Project management consultancy services
Additional classification ( cpv ): 72224100 System implementation planning services
Additional classification ( cpv ): 72224200 System quality assurance planning services
Additional classification ( cpv ): 72226000 System software acceptance testing consultancy services
Additional classification ( cpv ): 72227000 Software integration consultancy services
Additional classification ( cpv ): 72228000 Hardware integration consultancy services
Additional classification ( cpv ): 72253000 Helpdesk and support services
Additional classification ( cpv ): 72254000 Software testing
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72261000 Software support services
Additional classification ( cpv ): 72263000 Software implementation services
Additional classification ( cpv ): 72265000 Software configuration services
Additional classification ( cpv ): 72266000 Software consultancy services
Options :
Description of the options : The Region of Southern Denmark has the following options: 1) Purchase of the new Treatment Planning System at Sygehus Lillebælt, another Department in the Region of Southern Denmark. 2) Purchase of an External Education Environment, cf. Appendix 3.

5.1.2 Place of performance

Postal address : J. B. Winsløws Vej 4
Town : Odense C
Postcode : 5000
Country subdivision (NUTS) : Fyn ( DK031 )
Country : Denmark
Additional information : The place of performance is divided between OUH and the datacentres in Vejle and Kolding. When OUH are moving to NewOUH, this place must be included in the place of performance. New OUH: Hestehaven 140, 5260 Odense S Sygehus Lillebælt (SLB): Beridderbakken 4, 7100 Vejle Regional IT, Kolding (datacenter): Sygehusvej 24, 6000 Kolding

5.1.3 Estimated duration

Other duration : Unlimited

5.1.5 Value

Estimated value excluding VAT : 65 000 000 Danish krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
Information about previous notices :
Identifier of the previous notice : 139036-2024
Identifier of the previous notice : 408799-2024

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Based on an evaluation technical price.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name : Quality
Description : Quality outlined with the sub-criterion "Quality of the Solution".
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 50
Criterion :
Type : Quality
Name : Delivery
Description : Delivery outlined with the sub-criterias "Time Schedule and Project Deliveries" and "Governance".
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : Pursuant to Section 3 of the Danish Consolidation Act No 593 of 2.6.2016 on the Complaints Board for Public Procurement (available at www.retsinformation.dk) , the following time limits for filing a complaint apply: Complaints regarding a candidate not being pre-qualified must be filed with the Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, cf. § 7(1) of the Act on The Complaints Board for Public Procurement, provided that the notification includes a short account of the relevant reasons for the decision. Other complaints must in accordance with § 7(2) of the Act on the Complaints Board for Public Procurement be filed with the Complaints Board for Public Procurement within: 1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date); 2) 20 calendar days starting the day after the contracting authority has published a notice concerning its decision to uphold the contract, cf. § 185(2) of the Public Procurement Act. The complainant must pay a fee of 20.000 DKK when filing a complaint with the Complaints Board. The complainant must inform the contracting authority of the complaint in writing at the latest simultaneously with the lodge of the complaint to the Complaints Board for Public Procurement stating whether the complaint has been lodged in the standstill period, cf. § 6(4) of the Act on the Complaints Board for Public Procurement. If the complaint has not been lodged in the standstill period, the complainant must also state whether it is requested that the appeal is granted delaying effect, cf. § 12(1) of the said Act. The email of the Complaints Board for Public Procurement is stated below. The Complaints Board for Public Procurement’s own guidance note concerning complaints is available at the internet address stated below.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Klagenævnet for Udbud -
Information about review deadlines : Pursuant to Section 3 of the Danish Consolidation Act No 593 of 2.6.2016 on the Complaints Board for Public Procurement (available at www.retsinformation.dk) , the following time limits for filing a complaint apply: Complaints regarding a candidate not being pre-qualified must be filed with the Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, cf. § 7(1) of the Act on The Complaints Board for Public Procurement, provided that the notification includes a short account of the relevant reasons for the decision. Other complaints must in accordance with § 7(2) of the Act on the Complaints Board for Public Procurement be filed with the Complaints Board for Public Procurement within: 1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date); 2) 20 calendar days starting the day after the contracting authority has published a notice concerning its decision to uphold the contract, cf. § 185(2) of the Public Procurement Act. The complainant must pay a fee of 20.000 DKK when filing a complaint with the Complaints Board. The complainant must inform the contracting authority of the complaint in writing at the latest simultaneously with the lodge of the complaint to the Complaints Board for Public Procurement stating whether the complaint has been lodged in the standstill period, cf. § 6(4) of the Act on the Complaints Board for Public Procurement. If the complaint has not been lodged in the standstill period, the complainant must also state whether it is requested that the appeal is granted delaying effect, cf. § 12(1) of the said Act. The email of the Complaints Board for Public Procurement is stated below. The Complaints Board for Public Procurement’s own guidance note concerning complaints is available at the internet address stated below.
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : Konkurrence- og Forbrugerstyrelsen -
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed : Konkurrence- og Forbrugerstyrelsen -
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed : Konkurrence- og Forbrugerstyrelsen -
Organisation providing additional information about the procurement procedure : The Region of Southern Denmark -
Organisation providing offline access to the procurement documents : The Region of Southern Denmark -
Organisation providing more information on the review procedures : Konkurrence- og Forbrugerstyrelsen -

6. Results

Value of all contracts awarded in this notice : 30 352 289,48 Danish krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : RaySearch Laboratories AB
Tender :
Tender identifier : RaySearch Laboratories AB
Identifier of lot or group of lots : LOT-0000
Value of the tender : 30 352 289,48 Danish krone
Contract information :
Identifier of the contract : Contract on Treatment Planning System
Title : Contract on Treatment Planning System
Date of the conclusion of the contract : 25/03/2025

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 2
Type of received submissions : Tenders
Number of tenders or requests to participate received : 2

8. Organisations

8.1 ORG-0001

Official name : The Region of Southern Denmark
Registration number : 29190909
Postal address : Kløvervænget 30, Indgang 216
Town : Odense C
Postcode : 5000
Country subdivision (NUTS) : Fyn ( DK031 )
Country : Denmark
Contact point : Mette Stavnskær
Telephone : +45 23 36 90 63
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : Klagenævnet for Udbud
Registration number : ORG-37795526
Postal address : Toldboden 2
Town : Viborg
Postcode : 8800
Country subdivision (NUTS) : Vestjylland ( DK041 )
Country : Denmark
Contact point : Klagenævnet for Udbud
Telephone : +45 72405600
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Konkurrence- og Forbrugerstyrelsen
Registration number : ORG-10294819
Postal address : Carl Jacobsens Vej 35
Town : Valby
Postcode : 2500
Country subdivision (NUTS) : Byen København ( DK011 )
Country : Denmark
Contact point : Konkurrence- og Forbrugerstyrelsen
Telephone : +45 41715000
Information exchange endpoint (URL) : https://www.kfst.dk
Roles of this organisation :
Organisation providing more information on the review procedures
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed

8.1 ORG-0004

Official name : RaySearch Laboratories AB
Registration number : SE556322615701
Postal address : Eugeniavägen 18
Town : Stockholm
Postcode : 11368
Country subdivision (NUTS) : Stockholms län ( SE110 )
Country : Sweden
Telephone : +46 8 510 530 00
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0005

Official name : Mercell Holding ASA
Registration number : 980921565
Postal address : Askekroken 11
Town : Oslo
Postcode : 0277
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : eSender
Telephone : +47 21018800
Fax : +47 21018801
Internet address : http://mercell.com/
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 02b0b957-8034-40f0-a9c6-22971b302527 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 26/03/2025 08:01 +00:00
Notice dispatch date (eSender) : 26/03/2025 20:02 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00199603-2025
OJ S issue number : 62/2025
Publication date : 28/03/2025