IT service for supporting the identification of independent external experts for the evaluation of proposals

The ERC Scientific Council is tasked with proposing the appointment of independent external experts for the peer review evaluation of frontier research projects. The Scientific Council is equally responsible for ensuring the quality of the ERC's scientific operations by establishing positions on the selection of experts. The Scientific Council directly …

CPV: 72000000 IT pakalpojumi konsultēšana, programmatūras izstrāde, internets un atbalsts, 72268000 Programmatūras piegādes pakalpojumi
Termiņš:
2025. gada 30. jūnijs, 12:00
Termiņa veids:
Piedāvājuma iesniegšana
Izpildes vieta:
IT service for supporting the identification of independent external experts for the evaluation of proposals
Piešķīrēja iestāde:
Agence Exécutive du Conseil Européen de la Recherche
Piešķīruma numurs:
ERCEA/2025/OP/0013

1. Buyer

1.1 Buyer

Official name : Agence Exécutive du Conseil Européen de la Recherche
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : IT service for supporting the identification of independent external experts for the evaluation of proposals
Description : The ERC Scientific Council is tasked with proposing the appointment of independent external experts for the peer review evaluation of frontier research projects. The Scientific Council is equally responsible for ensuring the quality of the ERC's scientific operations by establishing positions on the selection of experts. The Scientific Council directly proposes the appointment of panel members, while the identification of independent external experts assisting the panels by working remotely has been delegated to Panel Chairs. Each year, about 35,000 independent experts are selected to take part in the evaluation of proposals. The latest developments in machine learning algorithms and semantic technologies can now be harnessed to improve the efficiency and effectiveness of this identification process. The objective is to contract an artificial intelligence-based service to assist the Scientific Council and the Panel Chairs with the identification of potential independent experts with suitable expertise profiles. The expected outcome is the implementation, provision and maintenance of the software or IT solution providing lists of potential experts, based on panel recruitment needs and on submitted proposals.
Procedure identifier : ea31f4a8-71d8-4a94-91ab-084599acd24b
Internal identifier : ERCEA/2025/OP/0013
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

2.1.3 Value

Estimated value excluding VAT : 1 100 000 Euro

2.1.4 General information

Additional information : In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2018/1046

2.1.6 Grounds for exclusion

Bankruptcy : For the full list of exclusion grounds please consult the procurement documents.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : IT service for supporting the identification of independent external experts for the evaluation of proposals
Description : The ERC Scientific Council is tasked with proposing the appointment of independent external experts for the peer review evaluation of frontier research projects. The Scientific Council is equally responsible for ensuring the quality of the ERC's scientific operations by establishing positions on the selection of experts. The Scientific Council directly proposes the appointment of panel members, while the identification of independent external experts assisting the panels by working remotely has been delegated to Panel Chairs. Each year, about 35,000 independent experts are selected to take part in the evaluation of proposals. The latest developments in machine learning algorithms and semantic technologies can now be harnessed to improve the efficiency and effectiveness of this identification process. The objective is to contract an artificial intelligence-based service to assist the Scientific Council and the Panel Chairs with the identification of potential independent experts with suitable expertise profiles. The expected outcome is the implementation, provision and maintenance of the software or IT solution providing lists of potential experts, based on panel recruitment needs and on submitted proposals.
Internal identifier : ERCEA/2025/OP/0013

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72268000 Software supply services

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 1 100 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
Information about European Union funds
EU funds programme : Horizon Europe – the Framework Programme for Research and Innovation (2021/2027)
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : Please consult the procurement documents.
Criterion :
Type : Economic and financial standing
Description : Please consult the procurement documents.
Criterion :
Type : Technical and professional ability
Description : Please consult the procurement documents.

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 30/06/2025 12:00 +02:00
Deadline until which the tender must remain valid : 9 Month
Information about public opening :
Opening date : 30/06/2025 14:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union -

8. Organisations

8.1 ORG-0001

Official name : Agence Exécutive du Conseil Européen de la Recherche
Registration number : ERC
Department : ERCEA - Directorate of ERCEA,ERCEA.B - Scientific Management Department
Postal address : COV2 [Office nr]
Town : Brussels
Postcode : B-1049
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Internet address : https://erc.europa.eu/
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

10. Change

Version of the previous notice to be changed : 76ccc014-d0ad-40f3-8b19-d4be2e1f7d4d-02
Main reason for change : Information updated
Description : The contracting authority noticed that the Annex 8 file published on the F&T portal was corrupted and therefore could not be opened. This corrigendum is to replace the corrupted file with a technically intact file containing the test cases. If you still fail to open the Annex 8 file, please try to open it with a different unzipping application (e.g. you could make use of 7zip). The JSON files could then be opened by using e.g. Notepad.
Notice information
Notice identifier/version : 6d67337f-c80c-41b8-82e1-70e71f8f45b9 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 21/05/2025 11:39 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00332110-2025
OJ S issue number : 98/2025
Publication date : 22/05/2025