81309479-Development of a Spatial Planning and Management Information System for Ghana

Rapid urbanisation trends have increased awareness of the need for sustainable land use planning, particularly in West Africa where unplanned urban growth is a concern. In Ghana, land-use and spatial planning is hindered by a lack of integration and collaboration among planning bodies and other institutions, limited and inaccessible data, …

CPV: 72212517 IT programmatūras izstrādes pakalpojumi, 72230000 Klienta vajadzībām pielāgotas programmatūras izstrādes pakalpojumi
Izpildes vieta:
81309479-Development of a Spatial Planning and Management Information System for Ghana
Piešķīrēja iestāde:
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Piešķīruma numurs:
81309479

1. Buyer

1.1 Buyer

Official name : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : 81309479-Development of a Spatial Planning and Management Information System for Ghana
Description : Rapid urbanisation trends have increased awareness of the need for sustainable land use planning, particularly in West Africa where unplanned urban growth is a concern. In Ghana, land-use and spatial planning is hindered by a lack of integration and collaboration among planning bodies and other institutions, limited and inaccessible data, and a lack of citizen participation. These challenges have contributed to inefficient land use plans, urban sprawls, inadequate and displaced infrastructure provision, environmental degradation, and social inequalities. As a result, Ghana is facing significant challenges in achieving sustainable urban development, access to quality data for planning and effective land-use management. As part of the objectives of improving spatial planning processes and outputs at the national and sub-national levels of Ghana, there is a need to improve existing digital tools that support land-use and spatial planning with a focus on citizen participation, gender inclusion, and climate change dimensions. Since 2008, the Land Use and Spatial Planning Authority (formerly the Town and Country Planning Department) has been operating with the Land Use Planning and Management Information System (LUPMIS). In 2016, LUPMIS was updated but its development resulted in a platform with rigid and obsolete functions that no longer meet the current planning system"s needs, as stipulated in the new Land Use and Spatial Planning Authority Act 2016, thus requiring the redevelopment of LUPMIS. The new development of LUPMIS will encompass the creation of a centralized database to ensure easy access and update of existing data, integration of LUPMIS with existing national data portals/sources, a development of a web portal for spatial analytics, citizen participation, and viewing of the data. The systems database will also have the potential to be accessed directly through existing GIS tools like QGIS, ARCGIS, etc to ensure efficiency in data analysis, data exchange, and data management. The Participatory, Accountability, and Integrity for a Resilience Democracy (PAIReD) programme was commissioned in October 2023 to support public institutions in Ghana in implementing citizen-oriented, trustworthy, and accountable governance structures at national and local level. It is implemented as part of the new "Good Governance" DC Programme, which aims to promote the rule of law and democratic principles that strengthen the population"s trust in the state, thus contributing to social cohesion and enabling inclusive, sustainable development. The key aspect of the PAIReD project is focused on increased domestic revenues; expenditure planning; participatory, gender-responsive and sustainable land-use planning; exposing corruption; and civil society participation in accountability processes. The project is also aligned with the EU"s Joint Programming Strategy (JPS) (2021-2027), with its focus on improving accountability, planning and transparency as well as needs-based, non-discriminatory public services. PAIReD works on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) in partnership with the Ministry of Finance in Ghana. The Resilience Against Climate Change (REACH) project seeks to build resilience to climate change impacts in the Joint Programme Area (JPA) of the EU-Ghana Agricultural Programme. One of the key aspects of the REACH project is focused on participatory planning processes at the community level and capacity building for 14 Metropolitan, Municipal and District Assemblies (MMDAs) for improved effectiveness and efficiency in their planning processes. The REACH project works on behalf of the European Union and the German Federal Ministry for Economic Cooperation and Development (BMZ) in partnership with the Ministry of Food and Agriculture (MoFA) in Ghana. This mission will be supported by two GIZ projects working on development and land-use planning: the Participatory, Accountability, and Integrity for a Resilience Democracy (PAIReD) programme, and the Resilience Against Climate Change (REACH) project. The objectives of the assignment are as follows: 1) Design and develop the web-based spatial planning platform; 2) Develop a spatial data repository; 3) Provide capacity development for the technical staff of LUSPA at both national and regional levels along with all 60 partner MMDAs of PAIReD and 14 partner MMDAs of REACH on the usage and maintenance of the system. The new IT solution aims to provide a comprehensive platform for various stakeholders involved in land use planning and management, including land use planners, local government officials, urban developers, citizens, and other stakeholders. For land use planners, the system would enable them to submit land use plans for review, view existing land use patterns and zones on an interactive map, analyze land use changes over time to identify trends and patterns, and generate reports and visualizations for decision-making. GIZ is seeking to procure the services of a contractor (consultancy firm or consortium) with relevant experience in spatial planning, software development, spatial data infrastructure/data warehouse. Enterprise geographic information system solutions development, and IT project management and implementation.
Procedure identifier : 56dae161-c5cc-4200-8085-3178ed7ff18a
Internal identifier : 81309479
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72212517 IT software development services
Additional classification ( cpv ): 72230000 Custom software development services

2.1.2 Place of performance

Town : Ghana
Postcode : 00000
Country : Ghana

2.1.4 General information

Additional information : Bekanntmachungs-ID: CXTRYY6Y17WPRKB4 All communication takes place in English via communication tool in the project area of the procurement portal.
Legal basis :
Directive 2014/24/EU
vgv -

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Bankruptcy : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Corruption : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Arrangement with creditors : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Participation in a criminal organisation : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Agreements with other economic operators aimed at distorting competition : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Breaching of obligations in the fields of environmental law : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Money laundering or terrorist financing : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Fraud : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Child labour and other forms of trafficking in human beings : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Insolvency : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Breaching of obligations in the fields of labour law : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Assets being administered by liquidator : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Conflict of interest due to its participation in the procurement procedure : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Direct or indirect involvement in the preparation of this procurement procedure : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Guilty of grave professional misconduct : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Early termination, damages or other comparable sanctions : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Breaching of obligations in the fields of social law : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Payment of social security contributions : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Business activities are suspended : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Payment of taxes : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB
Terrorist offences or offences linked to terrorist activities : Zwingende bzw. fakultative Ausschlussgründe nach §§ 123 bis 126 GWB

5. Lot

5.1 Lot technical ID : LOT-0001

Title : 81309479-Development of a Spatial Planning and Management Information System for Ghana
Description : The German Federal Ministry for Economic Cooperation and Development (BMZ) supports the strengthening of public institutions in Ghana in implementing citizen-oriented, trustworthy, and accountable governance structures at national and local level through the project "Participatory, Accountability, and Integrity for a Resilience Democracy (PAIReD)" implemented by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ). PAIReD runs from 10/2023 to 09/2027 and REACH runs from 01/09/2018 to 31/12/2025 with a potential extension until 31/03/2026. The European Union and the German Federal Ministry for Economic Cooperation and Development (BMZ) support the strengthening of public institutions at national and local level in Ghana to build resilience to climate change impacts in the Joint Programme Area (JPA) of the EU-Ghana Agricultural Programme. Supported by the two GIZ projects working on development and land-use planning in Ghana, the envisaged mission is as follows: 1) Design and develop the web-based spatial planning platform; 2) Develop a spatial data repository; 3) Provide capacity development for the technical staff of LUSPA at both national and regional levels along with all 60 partner MMDAs of PAIReD and 14 partner MMDAs of REACH on the usage and maintenance of the system. The new IT solution aims to provide a comprehensive platform for various stakeholders involved in land use planning and management, including Land Use Planners, Local Government Officials, Urban Developers, Citizens, and other stakeholders. The assignment will be carried out between January 2025 and June 2027 with a total of 285 (including options) person days for an international expert as Team Leader, 310 (including options) person days for the pool of experts with international expertise, and 750 (including options) person days for pool of experts with national expertise.
Internal identifier : 81309479

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72212517 IT software development services
Additional classification ( cpv ): 72230000 Custom software development services
Options :
Description of the options : GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

5.1.2 Place of performance

Town : Ghana
Postcode : 00000
Country : Ghana
Additional information :

5.1.3 Estimated duration

Duration : 30 Month

5.1.4 Renewal

Maximum renewals : 2
The buyer reserves the right for additional purchases from the contractor, as described here : GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

5.1.6 General information

The names and professional qualifications of the staff assigned to perform the contract must be given : Not yet known
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs)
Additional information : #Besonders geeignet für:selbst#

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Wirtschaftliche und finanzielle Leistungsfähigkeit
Description : 1. Average annual turnover for the last three years (last-but-four financial year can be included in case of tenders held within 6 months of end of last financial year), at least:2,220,000 EUR 2. Average number of employees and managers in the last three calendar years, at least 12 persons
Criterion :
Type : Other
Name : Sonstiges
Description : If we receive more than 5 requests to participate, we will make a selection on the basis of the criteria laid out in the procurement documents and invite tenders only from the 5 candidates with the highest scores. Weighted criteria for the selection of the candidates: 1. Technical experience (60%) The technical assessment is only based on reference projects with a minimum commission value of: 200000 EUR i) Spatial Planning (two projects) (12%) ii) Software Development (three projects) (12%) iii) Spatial Data Infrastructure/Data Warehouse (two projects) (12%) iv) Enterprise Geogaphic Information System Solutions Development (three projects) (12%) v) IT Project Management and Implementation (three projects) (12%) 2. Regional experience in Ghana in the last 3 years (20%) 3. Experience of development projects (at least 50% ODA-financed) (20%)
Criterion :
Type : Suitability to pursue the professional activity
Name : Eignung zur Berufsausübung
Description : 1. Self-declaration: name of company and address, tax ID, registration and commercial register number or equivalent register in accordance with the legal provisions of the country of origin. 2. No grounds for exclusion pursuant to § 123, § 124 GWB, § 22 LkSG 3. Declaration of bidding consortium and/or declaration of subcontractors (if applicable)
Criterion :
Type : Technical and professional ability
Name : Technische und berufliche Leistungsfähigkeit
Description : 1. The technical assessment is only based on reference projects with a minimum commission value of 450,000 EUR. 2. At least 1 reference project in the technical field Software Development of GIS Applications or Spatial Planning Tools and at least 2 reference projects in the region anglophone Africa (Anglophone Africa, as it is being used here, refers to the following countries: Botswana, Cameroon, Eswatini, Gambia, Ghana, Kenya, Lesotho, Liberia, Malawi, Mauritius, Namibia, Nigeria, Rwanda, Saint Helena, Ascension and Tristan da Cunha, Seychelles, Sierra Leone, South Africa, South Sudan, Sudan, Tanzania, Uganda, Zambia, and Zimbabwe) in the last 3 years
Information about the second stage of a two-stage procedure :
The buyer reserves the right to award the contract on the basis of the initial tenders without any further negotiations

5.1.10 Award criteria

Criterion :
Type : Price
Name : Preis
Description :
Weight (points, exact) : 30
Criterion :
Type : Quality
Name : Erreichte Gesamtpunktzahl nach fachlicher Wertung (inkl. Mindbed.)
Description : Zur Ermittlung des wirtschaftlichsten Bieters wird hier von der Vergabestelle die erreichte Gesamtpunktzahl nach fachlicher Wertung eingetragen. Es werden nur Angebote mit einer fachlichen Bewertung von über 500 Punkten gewertet. Fachliche Angebote mit weniger Punkten scheiden als fachlich ungeeignet aus.
Weight (points, exact) : 70
Criterion :
Type : Quality
Name : Erreichte Gesamtpunktzahl nach fachlicher Wertung (inkl. Mindbed.)
Description : Zur Ermittlung des wirtschaftlichsten Bieters wird hier von der Vergabestelle die erreichte Gesamtpunktzahl nach fachlicher Wertung eingetragen. Es werden nur Angebote mit einer fachlichen Bewertung von über 500 Punkten gewertet. Fachliche Angebote mit weniger Punkten scheiden als fachlich ungeeignet aus.
Minimum score : 500
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 19/08/2024 23:59 +02:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : German
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 03/09/2024 12:00 +02:00
Deadline until which the tender must remain valid : 209 Day
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, some missing tenderer-related documents may be submitted later.
Additional information : GIZ asks the applicant or bidder to submit, complete or correct documents, within the framework laid down by law.
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : The execution conditions result from the information given in the contract notice and the tender documents.
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Information about review deadlines : According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as 1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected, 2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice. 3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids, 4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint. Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Vergabekammern des Bundes
Organisation providing additional information about the procurement procedure : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Organisation receiving requests to participate : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
TED eSender : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)

8. Organisations

8.1 ORG-0001

Official name : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Registration number : 993-80072-52
Postal address : Dag-Hammarskjöld-Weg 1 - 5
Town : Eschborn
Postcode : 65760
Country subdivision (NUTS) : Main-Taunus-Kreis ( DE71A )
Country : Germany
Telephone : +49 619679-2203
Fax : +49 61967911152203
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Registration number : 993-80072-52
Postal address : Dag-Hammarskjöld-Weg 1 - 5
Town : Eschborn
Postcode : 65760
Country subdivision (NUTS) : Main-Taunus-Kreis ( DE71A )
Country : Germany
Telephone : +49 619679-2203
Fax : +49 61967911152203
Roles of this organisation :
Organisation providing additional information about the procurement procedure

8.1 ORG-0003

Official name : Vergabekammern des Bundes
Registration number : 022894990
Postal address : Kaiser-Friedrich-Straße 16
Town : Bonn
Postcode : 53113
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49 2289499-0
Fax : +49 2289499-163
Roles of this organisation :
Review organisation

8.1 ORG-0004

Official name : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Registration number : 993-80072-52
Postal address : Dag-Hammarskjöld-Weg 1 - 5
Town : Eschborn
Postcode : 65760
Country subdivision (NUTS) : Main-Taunus-Kreis ( DE71A )
Country : Germany
Telephone : +49 619679-2203
Fax : +49 61967911152203
Roles of this organisation :
Organisation receiving requests to participate

8.1 ORG-0005

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 3f7b206f-3dec-43ec-bf29-58e934228670 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 02/08/2024 14:37 +02:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00470861-2024
OJ S issue number : 151/2024
Publication date : 05/08/2024