Oslo municipality invites suppliers to a dialogue for system support for a leisure card scheme.

Oslo municipality invites tenderers to a market survey with the intention of mapping possible systems for system support for a leisure card scheme. We would, thus, like non-binding feedback from suppliers who can cover Oslo municipality ́s needs in this area. Oslo municipality will implement a city-wide leisure card scheme …

CPV: 30196000 Sistemi di pianificazione, 48000000 Pacchetti software e sistemi di informazione, 48161000 Sistema di gestione di biblioteca, 48213000 Pacchetti software per migliorare i sistemi operativi, 48219300 Pacchetti software di amministrazione, 48311100 Sistema di gestione documenti, 48500000 Pacchetti software di comunicazione e multimedia, 48780000 Pacchetti software di gestione di sistemi, stoccaggio e contenuti, 48781000 Pacchetti software di gestione di sistemi, 48810000 Sistemi di informazione, 48900000 Pacchetti software e sistemi informatici vari, 48912000 Titoli per famiglie, 72000000 Servizi informatici: consulenza, sviluppo di software, Internet e supporto, 72211000 Servizi di programmazione di software di sistemi e di utente, 72212213 Servizi di programmazione di software per migliorare i sistemi operativi, 72212332 Servizi di programmazione di software di programmazione, 72212600 Servizi di programmazione di software per banche dati e sistemi operativi, 72212780 Servizi di programmazione di software di gestione di sistemi, stoccaggio e contenuti, 72212942 Servizi di programmazione di software per calendari, 72220000 Servizi di consulenza in sistemi informatici e assistenza tecnica, 72250000 Servizi di manutenzione di sistemi e di assistenza, 72260000 Servizi connessi al software
Luogo di esecuzione:
Oslo municipality invites suppliers to a dialogue for system support for a leisure card scheme.
Ente di assegnazione:
Oslo kommune v/ Oslo Origo
Numero di premio:
25/132

1. Buyer

1.1 Buyer

Official name : Oslo kommune v/ Oslo Origo
Legal type of the buyer : Public undertaking
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Oslo municipality invites suppliers to a dialogue for system support for a leisure card scheme.
Description : Oslo municipality invites tenderers to a market survey with the intention of mapping possible systems for system support for a leisure card scheme. We would, thus, like non-binding feedback from suppliers who can cover Oslo municipality ́s needs in this area.  Oslo municipality will implement a city-wide leisure card scheme aimed at families with children who wish to use leisure activities, such as organised sports and sports activities, arts, culture and music, and various leisure activities. The scheme is proposed to be adapted so that it covers school-age children and youths. The aim is that all children and youths shall be able to participate in leisure activities. Participation in sports, culture and outdoor activities promotes inclusion, affiliation and community, and it creates a sense of mastery and quality of life among children and youths. Participation in leisure activities is also an arena for preventing poor mental health and reducing the chance of drug and alcohol challenges. The City Council of Oslo wants to ensure that finances do not hinder leisure participation. Oslo municipality thus needs system support for the administration and use of this scheme. Need Oslo municipality would like a digital system for leisure cards with a low user threshold and which requires as little administrative resources as possible. The provisional identified needs can be summarised in the following points:  ● Overview of activity tenderers (teams, associations etc.) that are approved by the municipality. ● Overview of activity offers that parents can register for their children. The activity tenderers shall enclose the activities in the portal. ● Easy access for guardians with the option to apply for a leisure card balance, administer the leisure card balance, make entries for activity and pay for entries. ● Case handling/approval of application and award of leisure card balance. The municipality approves applications for leisure cards and awards leisure card balance to the user. The municipality shall also be able to register children/applications on behalf of the family in cases where the family cannot do it themselves. ● Integration possibilities for the municipality ́s necessary systems, such as an archive and finance system, national joint components, as well as any self-developed complementary services. ● Intuitive and simple user interface  ● Efficient work processes with as much automation as possible. ● Flexibility and good solutions for sharing and exchanging data.  ● Possibility to collect reports and statistics. ● Good information security and privacy that also safeguards the protection of personal information of special categories  ● Competent tenderer with resources and a desire to further develop the service in the contract period.  Groups The following user groups (target groups) are relevant: -Guardians Access to registrations, administration, application and use of frititdskort for own children. Scope: Guardians of the 40,000 children and youths in school age who are in the target group with low and middle income. - Employees in the municipality Employees in the district services who work with and against children and youths. Schools, AKS, the school health service, NAV, Oslohjelpa, Fritids coordinators etc. are relevant users. Employees who work with finances Employees who work with reporting and analysis. Employees who work with system management and IT development - Leisure tenderers Tenderers of leisure activities for children and youths (in Oslo), including organised sports and sports activities, arts, culture and music offers, and various outdoor activities. Solution alternatives We would like tenderers to briefly describe their proposal for a solution, implementation, support and price model. The meeting request, including further needs mapping forms, will come after the deadline expires for suppliers who have registered their interest. Registration If interested, send registration to a dialogue meeting by the end of 28 May 2025 to email: mariel.sletten@origo.oslo.kommune.no Tenderers are asked to provide the name of the supplier, including contact information for a dialogue meeting (name, email, telephone), the type of solution that can be offered, and general qualities of the system. Any questions about the market dialogue and registration can be sent to the above mentioned e-mail address. The information is used by Oslo kommune to get an overview of what is offered in the market. After the deadline has expired, Oslo municipality will call for a dialogue meeting with each tenderer who registers their interest for a more detailed mapping of what can be offered. The dialogue meetings will be held in the period; week 23 (2 June - 6 June 2025).
Internal identifier : 25/132

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 30196000 Planning systems
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48161000 Library management system
Additional classification ( cpv ): 48213000 Operating system enhancement software package
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48311100 Document management system
Additional classification ( cpv ): 48500000 Communication and multimedia software package
Additional classification ( cpv ): 48780000 System, storage and content management software package
Additional classification ( cpv ): 48781000 System management software package
Additional classification ( cpv ): 48810000 Information systems
Additional classification ( cpv ): 48900000 Miscellaneous software package and computer systems
Additional classification ( cpv ): 48912000 Family titles
Additional classification ( cpv ): 72211000 Programming services of systems and user software
Additional classification ( cpv ): 72212213 Operating system enhancement software development services
Additional classification ( cpv ): 72212332 Scheduling software development services
Additional classification ( cpv ): 72212600 Database and operating software development services
Additional classification ( cpv ): 72212780 System, storage and content management software development services
Additional classification ( cpv ): 72212942 Calendar software development services
Additional classification ( cpv ): 72220000 Systems and technical consultancy services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72260000 Software-related services

2.1.2 Place of performance

Anywhere

2.1.3 Value

Estimated value excluding VAT : 0 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

3. Part

3.1 Part technical ID : PAR-0000

Title : Oslo municipality invites suppliers to a dialogue for system support for a leisure card scheme.
Description : Oslo municipality invites tenderers to a market survey with the intention of mapping possible systems for system support for a leisure card scheme. We would, thus, like non-binding feedback from suppliers who can cover Oslo municipality ́s needs in this area.  Oslo municipality will implement a city-wide leisure card scheme aimed at families with children who wish to use leisure activities, such as organised sports and sports activities, arts, culture and music, and various leisure activities. The scheme is proposed to be adapted so that it covers school-age children and youths. The aim is that all children and youths shall be able to participate in leisure activities. Participation in sports, culture and outdoor activities promotes inclusion, affiliation and community, and it creates a sense of mastery and quality of life among children and youths. Participation in leisure activities is also an arena for preventing poor mental health and reducing the chance of drug and alcohol challenges. The City Council of Oslo wants to ensure that finances do not hinder leisure participation. Oslo municipality thus needs system support for the administration and use of this scheme. Need Oslo municipality would like a digital system for leisure cards with a low user threshold and which requires as little administrative resources as possible. The provisional identified needs can be summarised in the following points:  ● Overview of activity tenderers (teams, associations etc.) that are approved by the municipality. ● Overview of activity offers that parents can register for their children. The activity tenderers shall enclose the activities in the portal. ● Easy access for guardians with the option to apply for a leisure card balance, administer the leisure card balance, make entries for activity and pay for entries. ● Case handling/approval of application and award of leisure card balance. The municipality approves applications for leisure cards and awards leisure card balance to the user. The municipality shall also be able to register children/applications on behalf of the family in cases where the family cannot do it themselves. ● Integration possibilities for the municipality ́s necessary systems, such as an archive and finance system, national joint components, as well as any self-developed complementary services. ● Intuitive and simple user interface  ● Efficient work processes with as much automation as possible. ● Flexibility and good solutions for sharing and exchanging data.  ● Possibility to collect reports and statistics. ● Good information security and privacy that also safeguards the protection of personal information of special categories  ● Competent tenderer with resources and a desire to further develop the service in the contract period.  Groups The following user groups (target groups) are relevant: -Guardians Access to registrations, administration, application and use of frititdskort for own children. Scope: Guardians of the 40,000 children and youths in school age who are in the target group with low and middle income. - Employees in the municipality Employees in the district services who work with and against children and youths. Schools, AKS, the school health service, NAV, Oslohjelpa, Fritids coordinators etc. are relevant users. Employees who work with finances Employees who work with reporting and analysis. Employees who work with system management and IT development - Leisure tenderers Tenderers of leisure activities for children and youths (in Oslo), including organised sports and sports activities, arts, culture and music offers, and various outdoor activities. Solution alternatives We would like tenderers to briefly describe their proposal for a solution, implementation, support and price model. The meeting request, including further needs mapping forms, will come after the deadline expires for suppliers who have registered their interest. Registration If interested, send registration to a dialogue meeting by the end of 28 May 2025 to email: mariel.sletten@origo.oslo.kommune.no Tenderers are asked to provide the name of the supplier, including contact information for a dialogue meeting (name, email, telephone), the type of solution that can be offered, and general qualities of the system. Any questions about the market dialogue and registration can be sent to the above mentioned e-mail address. The information is used by Oslo kommune to get an overview of what is offered in the market. After the deadline has expired, Oslo municipality will call for a dialogue meeting with each tenderer who registers their interest for a more detailed mapping of what can be offered. The dialogue meetings will be held in the period; week 23 (2 June - 6 June 2025).
Internal identifier : 25/132

3.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 30196000 Planning systems
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48161000 Library management system
Additional classification ( cpv ): 48213000 Operating system enhancement software package
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48311100 Document management system
Additional classification ( cpv ): 48500000 Communication and multimedia software package
Additional classification ( cpv ): 48780000 System, storage and content management software package
Additional classification ( cpv ): 48781000 System management software package
Additional classification ( cpv ): 48810000 Information systems
Additional classification ( cpv ): 48900000 Miscellaneous software package and computer systems
Additional classification ( cpv ): 48912000 Family titles
Additional classification ( cpv ): 72211000 Programming services of systems and user software
Additional classification ( cpv ): 72212213 Operating system enhancement software development services
Additional classification ( cpv ): 72212332 Scheduling software development services
Additional classification ( cpv ): 72212600 Database and operating software development services
Additional classification ( cpv ): 72212780 System, storage and content management software development services
Additional classification ( cpv ): 72212942 Calendar software development services
Additional classification ( cpv ): 72220000 Systems and technical consultancy services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72260000 Software-related services

3.1.2 Place of performance

Anywhere in the European Economic Area

3.1.4 Value

Estimated value excluding VAT : 0 Norwegian krone

3.1.5 General information

The procurement is covered by the Government Procurement Agreement (GPA) : no

3.1.6 Procurement documents

3.1.9 Further information, mediation and review

Review organisation : Oslo Tingrett -

8. Organisations

8.1 ORG-0001

Official name : Oslo kommune v/ Oslo Origo
Registration number : 920204368
Postal address : Stortorvet 10
Town : Oslo
Postcode : 0155
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Niels-Edwin Dannevig
Telephone : +47 21802180
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Oslo Tingrett
Registration number : 926 725 939
Postal address : Postboks 2106 Vika
Town : Oslo
Postcode : 0125
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : +47 22035200
Roles of this organisation :
Review organisation
Notice information
Notice identifier/version : d75eb7d4-8b3b-4ec3-adef-6ba00e951cf4 - 01
Form type : Planning
Notice type : Prior information notice or a periodic indicative notice used only for information
Notice dispatch date : 16/05/2025 11:40 +00:00
Notice dispatch date (eSender) : 16/05/2025 12:00 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00319466-2025
OJ S issue number : 95/2025
Publication date : 19/05/2025
Estimated date of publication of a contract notice within this procedure : 03/11/2025