Lettonia — Servizi di sostegno all'organizzazione di eventi e altre attività di comunicazione e informazione dell'ufficio di collegamento

Latvia – Support Services for the Organisation of Events and Other Communication and Information Activities of the Liaison Office

Europa-Parlamentet (EP) søger levering af støttetjenester til tilrettelæggelse af Europa-Parlamentets forbindelseskontorers (»kontorerne«) kommunikations- og informationsaktiviteter. Denne kontrakt vedrører Europa-Parlamentets aktiviteter i Letland, både i hovedstaden og i de forskellige regioner, med henblik på en decentraliseret kommunikation. Tjenesteydelserne kan også rekvireres i forbindelse med grænseoverskridende aktiviteter med nabolande. Formålet med rammeaftalen …

CPV: 79416000 Servizi di pubbliche relazioni, 79418000 Servizi di consulenza di acquisto, 79950000 Servizi di organizzazione di mostre, fiere e congressi, 79994000 Servizi di amministrazione contratti
Luogo di esecuzione:
Latvia – Support Services for the Organisation of Events and Other Communication and Information Activities of the Liaison Office
Ente di assegnazione:
European Parliament
Numero di premio:
RIX/COMM/AWD/2023/106

Belgium-Brussels: Latvia – Support Services for the Organisation of Events and Other Communication and Information Activities of the Liaison Office

2023/S 247-778487

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1) Name and addresses
Official name: European Parliament
Postal address: 60 rue Wiertz
Town: Brussels
NUTS code: BE1 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1047
Country: Belgium
E-mail: DGCOMM-EPLO-FinancialSupport@europarl.europa.eu
Internet address(es):
Main address: www.europarl.europa.eu
I.4) Type of the contracting authority
European institution/agency or international organisation
I.5) Main activity
General public services

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

Latvia – Support Services for the Organisation of Events and Other Communication and Information Activities of the Liaison Office

Reference number: RIX/COMM/AWD/2023/106
II.1.2) Main CPV code
79416000 Public relations services
II.1.3) Type of contract
Services
II.1.4) Short description:

The European Parliament (EP) is looking for the provision of support services for the organisation of communication and information activities of the European Parliament Liaison Offices (EPLOs). This contract concerns the activities carried out by the EP in Latvia, in the capital as well as in the different regions for a decentralised communication. The services can also be requested for cross-border activities with neighbouring countries.

II.1.6) Information about lots
This contract is divided into lots: no
II.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: 450 000.00 EUR
II.2) Description
II.2.2) Additional CPV code(s)
79418000 Procurement consultancy services
79950000 Exhibition, fair and congress organisation services
79994000 Contract administration services
II.2.3) Place of performance
NUTS code: LV Latvija
II.2.4) Description of the procurement:

The purpose of the framework contract is to provide support and technical assistance in the organisation of communication and information activities of the EPLOs. The EPLOs address stakeholders, media and general public that often have high political and strategic importance and require complex logistics. In general terms, the contractor will perform the major functions:

— organisation of events,

— organisation of communication campaigns,

— production of media content, including, where necessary, with the selection and sub-contracting of third party providers for specific tasks,

— other services in the field of communication and information (often via third parties).

Due to the decentralised organisation of the EP administration, the operational responsibility, in particular the definition of activities and daily contacts for this contract with the contractor, lie with the EPLOs. On the other hand, the conclusion of specific contracts and payment of invoices are handled by the EP’s central services, located in Brussels.

II.2.5) Award criteria
Quality criterion - Name: Quality of working methods, project management and allocation of resources / Weighting: 14
Quality criterion - Name: Quality of the provision of services / Weighting: 7
Quality criterion - Name: Organisation of third-party suppliers / Weighting: 14
Quality criterion - Name: Quality of proposed environmental policies and methods / Weighting: 7
Quality criterion - Name: Quality of the proposed method to assess the impact of the action taken / Weighting: 7
Quality criterion - Name: Quality of the case study / Weighting: 21
Price - Weighting: 30
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S: 2023/S 083-249899
IV.2.8) Information about termination of dynamic purchasing system
IV.2.9) Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Title:

Latvia – Support Services for the Organisation of Events and Other Communication and Information Activities of the Liaison Office

A contract/lot is awarded: yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract:
27/11/2023
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor
Official name: OPR SIA
Town: Riga
NUTS code: LV Latvija
Country: Latvia
The contractor is an SME: yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 450 000.00 EUR
Total value of the contract/lot: 450 000.00 EUR
V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information:
VI.4) Procedures for review
VI.4.1) Review body
Official name: Court of Justice of the European Union
Town: Luxembourg
Postal code: L-1047
Country: Luxembourg
VI.4.2) Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Country: France
VI.4.4) Service from which information about the review procedure may be obtained
Official name: Court of Justice of the European Union
Town: Luxembourg
Country: Luxembourg
VI.5) Date of dispatch of this notice:
18/12/2023