Direct Award - Ongoing support, maintenance and management of Technical Inspection Services Data Capture System

Following a negotiated procedure without prior publication, the RSA has awarded a contract for the ongoing support, maintenance, and management of a Technical Inspection Services Data Capture System (TISDC) as further described in this Contract Award Notice. Following a negotiated procedure without prior publication, the RSA has awarded a contract …

CPV: 72200000 Programmazione di software e servizi di consulenza
Luogo di esecuzione:
Direct Award - Ongoing support, maintenance and management of Technical Inspection Services Data Capture System
Ente di assegnazione:
Road Safety Authority (RSA)
Numero di premio:
DR2408

1. Buyer

1.1 Buyer

Official name : Road Safety Authority (RSA)
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Direct Award - Ongoing support, maintenance and management of Technical Inspection Services Data Capture System
Description : Following a negotiated procedure without prior publication, the RSA has awarded a contract for the ongoing support, maintenance, and management of a Technical Inspection Services Data Capture System (TISDC) as further described in this Contract Award Notice.
Procedure identifier : 1a393bac-d320-4082-b70d-70aea5d8f914
Internal identifier : DR2408
Type of procedure : Negotiated without prior call for competition
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72200000 Software programming and consultancy services

2.1.2 Place of performance

Anywhere
Additional information : Note: the figure specified as the estimated contract value is an estimate and is based on forecasted usage over the term of the contract. The actual spend will be based on business requirements and budget availability.

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Direct Award - Ongoing support, maintenance and management of Technical Inspection Services Data Capture System
Description : Following a negotiated procedure without prior publication, the RSA has awarded a contract for the ongoing support, maintenance, and management of a Technical Inspection Services Data Capture System (TISDC) as further described in this notice.
Internal identifier : DR2408

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72200000 Software programming and consultancy services

5.1.2 Place of performance

Anywhere
Additional information :

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : NA
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 100
Category of award weight criterion : Fixed value (total)
Award criterion number : 100
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : Please consult your legal advisors

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Information about review deadlines : Please consult your legal advisors

6. Results

Value of all contracts awarded in this notice : 860 960 Euro
Direct award :
Justification for direct award : The contract can be provided only by a particular economic operator because of an absence of competition for technical reasons
Other justification : The justification for the direct award to Dataconversion is provided under Regulation 32(2)(b) of the European Union (Award of Public Authority Contracts) Regulations 2016. It states that the negotiated procedure without prior publication may be used where: “the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons: (i) the purpose of the procurement is the creation or acquisition of a unique work of art or artistic performance; (ii) competition is absent for technical reasons; (iii) the protection of exclusive rights, including intellectual property rights”. As set out in the Recitals to Directive 2014/24, this includes a situation where there is a necessity to use “specific know-how, tools or means which only one economic operator has at its disposal”. The exemption is only available where no reasonable alternative or substitute exists and where the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. The RSA has satisfied itself that Dataconversion is the only economic operator who can perform the Services and that competition is absent for technical reasons, as required by Regulation 32(2)(b). RSA also believes that no other economic operator could perform the Services having regard to “the protection of exclusive rights, including intellectual property rights”. By virtue of the specific embedded knowledge, technical expertise, and know-how acquired through the development of the specific software solution used by the provider of technical inspection services in sharing inspection data with the RSA’s CoVIS system and NCTS Information System (the “Data Capture System”), which is only available to Dataconversion, Dataconversion is the only operator capable of providing the relevant service. In addition, RSA (and by extension, a successor contractor) do not have any access or entitlement to the source code underpinning the data capture system. Therefore, Dataconversion is the only economic operator who is able to maintain and update the data capture system, and its interfaces with the RSA’s systems. For both of these reasons, RSA is satisfied that the direct award is justified. The service is required only until such time as the RSA is in a position to deploy its alternative solution (currently under development by another contractor to the RSA). To appoint another operator other than Dataconversion would require a wholescale replacement of the data capture system, which would give rise to unjustifiable expense, delay and risk to the ability of the TIS provider to carry out its functions effectively. It would also be economically unjustifiable bearing in mind this contract will shortly be replaced by alternative solutions, and the fact that the data capture system is not yet at its end of life. RSA also considered paper-based alternatives while the alternative solution is being developed but the risk of error was unacceptable. The RSA is therefore satisfied that there is no reasonable substitute to the performance of the Services by Dataconversion, that the parameters of the technical specifications of the Services have not been artificially narrowed and that these represent the needs of the RSA for the purposes of supporting the inspection data capture of the TIS provider.

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Dataconversion Direct Limited
Tender :
Tender identifier : Dataconversion Direct Limited
Identifier of lot or group of lots : LOT-0001
Value of the tender : 860 960 Euro
Subcontracting : No
Contract information :
Identifier of the contract : Ongoing support, maintenance, and management of Technical Inspection Services Data Capture System
Date of the conclusion of the contract : 14/05/2025

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : Road Safety Authority (RSA)
Registration number : Road Safety Authority (RSA)
Postal address : Moy Valley Business Park, Primrose Hill
Town : Ballina
Postcode : F26 V6E4
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 96 25000
Internet address : http://www.rsa.ie
Buyer profile : http://www.rsa.ie
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : Dataconversion Direct Limited
Registration number : 299996
Town : Dublin 2
Postcode : D02N403
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

11. Notice information

11.1 Notice information

Notice identifier/version : 3794a8e4-3f9f-4025-8292-923e56c220f3 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 09/06/2025 14:27 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00377060-2025
OJ S issue number : 110/2025
Publication date : 11/06/2025