CT3027/2024 Competitive Dialogue: Pre-Qualification Questionnaire (PQQ) For the Procurement of a Records Management System for the Malta Police Force

The scope of the project is to procure an off-the-shelf fully-featured Records Management System, aiming to; - provide the Force with the opportunity to eliminate silos, - digitize and streamline most of its business processes, - eliminate duplication of data entry, - shifts towards a paperless environment, - improves data …

CPV: 48000000 Pacchetti software e sistemi di informazione, 48211000 Pacchetti software per l'interconnettività di piattaforme, 48219300 Pacchetti software di amministrazione, 48311000 Pacchetti software per la gestione di documenti, 48517000 Pacchetti software IT, 48325000 Pacchetti software per l'elaborazione di moduli, 48420000 Pacchetti software e suite di pacchetti software per la gestione di installazioni, 48422000 Suite di pacchetti software, 48782000 Pacchetti software di gestione dello stoccaggio, 72000000 Servizi informatici: consulenza, sviluppo di software, Internet e supporto
Luogo di esecuzione:
CT3027/2024 Competitive Dialogue: Pre-Qualification Questionnaire (PQQ) For the Procurement of a Records Management System for the Malta Police Force
Ente di assegnazione:
Department of Contracts
Numero di premio:
no lots

1. Buyer

1.1 Buyer

Official name : Department of Contracts
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : CT3027/2024 Competitive Dialogue: Pre-Qualification Questionnaire (PQQ) For the Procurement of a Records Management System for the Malta Police Force
Description : The scope of the project is to procure an off-the-shelf fully-featured Records Management System, aiming to; - provide the Force with the opportunity to eliminate silos, - digitize and streamline most of its business processes, - eliminate duplication of data entry, - shifts towards a paperless environment, - improves data quality and make information easily accessible. Besides the system itself, a Service Level Agreement and training to MPF officials are also part of the Contract.
Procedure identifier : 873b2d48-f868-4d50-9cbb-d4199f64a002
Type of procedure : Competitive dialogue
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 48782000 Storage management software package
Additional classification ( cpv ): 48211000 Platform interconnectivity software package
Additional classification ( cpv ): 48325000 Form-making software package
Additional classification ( cpv ): 48420000 Facilities management software package and software package suite
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48422000 Software package suites
Additional classification ( cpv ): 48517000 IT software package

2.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta

2.1.3 Value

Estimated value excluding VAT : 6 000 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : CT3027/2024 Competitive Dialogue: Pre-Qualification Questionnaire (PQQ) For the Procurement of a Records Management System for the Malta Police Force
Description : The scope of the project is to procure an off-the-shelf fully-featured Records Management System, aiming to; - provide the Force with the opportunity to eliminate silos, - digitize and streamline most of its business processes, - eliminate duplication of data entry, - shifts towards a paperless environment, - improves data quality and make information easily accessible. Besides the system itself, a Service Level Agreement and training to MPF officials are also part of the Contract.

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 48782000 Storage management software package
Additional classification ( cpv ): 48211000 Platform interconnectivity software package
Additional classification ( cpv ): 48325000 Form-making software package
Additional classification ( cpv ): 48420000 Facilities management software package and software package suite
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48422000 Software package suites
Additional classification ( cpv ): 48517000 IT software package

5.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Additional information :

5.1.4 Renewal

Maximum renewals : 0

5.1.5 Value

Estimated value excluding VAT : 6 000 000 Euro

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Cancellation
Category of award fixed criterion : Maximum number of tenders passing
Award criterion number : 0
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : 0

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Public Contracts Review Board -
Information about review deadlines : 0
Organisation providing offline access to the procurement documents : Department of Contracts -

6. Results

6.1 Result lot ldentifier : LOT-0001

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : Only one admissible tender, request to participate or project was received

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 1
Range of tenders :
Value of the lowest admissible tender : 0 Euro
Value of the highest admissible tender : 0 Euro

8. Organisations

8.1 ORG-0001

Official name : Department of Contracts
Registration number : MT25645419
Department : Department of Contracts
Postal address : Notre Dame Ravelin
Town : Floriana
Postcode : FRN 1600
Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Telephone : +356 23781001
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : Public Contracts Review Board
Registration number : TBD
Department : Ministry for Finance and Employment
Postal address : Notre Dame Ditch
Town : Floriana
Postcode : FRN 1601
Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Telephone : +356 2139095
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 30635ae3-8672-4f90-9fe5-f875892a5f27 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 20/05/2025 12:36 +02:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00329077-2025
OJ S issue number : 97/2025
Publication date : 21/05/2025