Tent Builder for “Annual Soirées Suisse” in Washington, D.C. Event “Annual Soirée Suisse” on September 16th 2026 (core services) and 4 Events “Annual Soirée Suisse” for the period of 2027 – 2030 in Mid-September (optional services)

Every September, for the past 23 years (with exception of 2020-2021 due to COVID), the Ambassador of Switzerland to the United States has welcomed 1’100-1’500 distinguished Washingtonians from a variety of professional backgrounds such as politics, economics, media, academia and culture to enjoy an evening on Swiss soil. The Embassy …

CPV: 79952000 Rendezvényszervezési szolgáltatások
Határidő:
2025. szeptember 5. 23:30
A határidő típusa:
Ajánlat benyújtása
A végrehajtás helye:
Tent Builder for “Annual Soirées Suisse” in Washington, D.C. Event “Annual Soirée Suisse” on September 16th 2026 (core services) and 4 Events “Annual Soirée Suisse” for the period of 2027 – 2030 in Mid-September (optional services)
Díjat odaítélő szervezet:
Federal Department of Foreign Affairs FDFA
Díj száma:

1. Buyer

1.1 Buyer

Official name : Federal Department of Foreign Affairs FDFA
Legal type of the buyer : Body governed by public law, controlled by a central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Tent Builder for “Annual Soirées Suisse” in Washington, D.C. Event “Annual Soirée Suisse” on September 16th 2026 (core services) and 4 Events “Annual Soirée Suisse” for the period of 2027 – 2030 in Mid-September (optional services)
Description : Every September, for the past 23 years (with exception of 2020-2021 due to COVID), the Ambassador of Switzerland to the United States has welcomed 1’100-1’500 distinguished Washingtonians from a variety of professional backgrounds such as politics, economics, media, academia and culture to enjoy an evening on Swiss soil. The Embassy of Switzerland is looking for a tent builder for the years 2026-2030. Whereas the event of 16.09.2026 is to be submitted as core services and the following 4 events for 2027-2030 are optional services.
Procedure identifier : 3a6e8bbf-8133-4ed1-b7ea-836f3dd80a25
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services

2.1.4 General information

Additional information : Other requirements The French version is a translations. In the event of discrepancies or ambiguities, the English version shall prevail. La version française est une traductions. En cas de divergences ou d'ambiguïtés, la version anglais fait foi.
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Tent Builder for “Annual Soirées Suisse” in Washington, D.C. Event “Annual Soirée Suisse” on September 16th 2026 (core services) and 4 Events “Annual Soirée Suisse” for the period of 2027 – 2030 in Mid-September (optional services)
Description : Every September, for the past 23 years (with exception of 2020-2021 due to COVID), the Ambassador of Switzerland to the United States has welcomed 1’100-1’500 distinguished Washingtonians from a variety of professional backgrounds such as politics, economics, media, academia and culture to enjoy an evening on Swiss soil. The Embassy of Switzerland is looking for a tent builder for the years 2026-2030. Whereas the event of 16.09.2026 is to be submitted as core services and the following 4 events for 2027-2030 are optional services.

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Options :
Description of the options : Please refer to the tender document Voir le document d'appel d'offres

5.1.2 Place of performance

Town : Washington, D.C.
Postcode : 20008
Country : United States
Additional information : Please refer to the tender document Voir le document d'appel d'offres

5.1.3 Estimated duration

Start date : 16/09/2026
Duration end date : 30/09/2030

5.1.4 Renewal

Maximum renewals : 0

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not yet known
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Award criteria
Description of the method to be used if weighting cannot be expressed by criteria : The award criteria are defined in the documentation.

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Ad hoc communication channel :
Name : Simap.ch

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Allowed
Address for submission : https://www.eda.admin.ch
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 05/09/2025 23:30 +02:00
Deadline until which the tender must remain valid : 180 Day
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : Not yet known
Conditions relating to the performance of the contract : Further details in the official publication on simap.ch
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes
Financial arrangement : Further details in the official publication on simap.ch

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Tribunal administrativ federal
Information about review deadlines : Instructions on legal remedies In accordance with Article 56 paragraph 1 of the Public Procurement Act (PPA), a written appeal against this decision can be lodged with the Federal Administrative Court, P.O. Box, 9023 St. Gallen, Switzerland, within 20 days of notification. Any appeal is to be submitted in duplicate and must include what is being sought, the grounds for appeal, evidence and the signature of the person lodging the appeal or his or her representative. A copy of this decision and available evidence must be included. The provisions of the Administrative Procedure Act (APA) on legal holidays do not apply in accordance with Article 56 paragraph 2 of the PPA.
Organisation providing additional information about the procurement procedure : Federal Department of Foreign Affairs FDFA

8. Organisations

8.1 ORG-0001

Official name : Federal Department of Foreign Affairs FDFA
Registration number : 4db6f4b3-29bb-4617-9717-0be88832848a
Postal address : Eichenweg 5
Town : Zollikofen
Postcode : 3052
Country subdivision (NUTS) : Bern / Berne ( CH021 )
Country : Switzerland
Telephone : +41000000000
Internet address : https://www.eda.admin.ch
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name : Tribunal administrativ federal
Registration number : BVGER
Postal address : Postfach
Town : St. Gallen
Postcode : 9023
Country subdivision (NUTS) : St. Gallen ( CH055 )
Country : Switzerland
Telephone : +41584652626
Internet address : https://www.bvger.ch
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Simap.ch
Registration number : CH001
Postal address : Holzikofenweg 36
Town : Bern
Postcode : 3003
Country subdivision (NUTS) : Bern / Berne ( CH021 )
Country : Switzerland
Telephone : +41584646388
Internet address : https://www.simap.ch
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 08c9d2b9-7cee-4a9d-b768-a4100f4a0cb3 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 15/07/2025 02:25 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00464711-2025
OJ S issue number : 134/2025
Publication date : 16/07/2025