Intention to Extend Contract with ITS Computing Limited (formally known as Equiniti ICS)

ITS Computing Limited is the current supplier of Fiosrú’s Case Management System (CMS). Fiosrú intends to offer ITS Computing Limited a two year extension to the previous CMS Maintenance and Support (M&S) contract, due to expire in May 2025,which also inlcudes a software component upgrade, which is required to assure …

CPV: 72000000 IT-szolgáltatások: tanácsadás, szoftverfejlesztés, internet és támogatás
A végrehajtás helye:
Intention to Extend Contract with ITS Computing Limited (formally known as Equiniti ICS)
Díjat odaítélő szervezet:
Fiosrú - Office of the Police Ombudsman
Díj száma:
1

1. Buyer

1.1 Buyer

Official name : Fiosrú - Office of the Police Ombudsman
Legal type of the buyer : Body governed by public law, controlled by a central government authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Fiosrú - Office of the Police Ombudsman
Legal type of the buyer : Body governed by public law, controlled by a central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Intention to Extend Contract with ITS Computing Limited (formally known as Equiniti ICS)
Description : ITS Computing Limited is the current supplier of Fiosrú’s Case Management System (CMS). Fiosrú intends to offer ITS Computing Limited a two year extension to the previous CMS Maintenance and Support (M&S) contract, due to expire in May 2025,which also inlcudes a software component upgrade, which is required to assure the future stability of the CMS and ensure compatibility with modern system software. The extension of the M&S will terminate no later than June 2027. The Fiosrú CMS is a software application desgnied by Fiosrú and ITS Computing Limited, the original supplier, to meet the specific case- handling requirements of Fiosrú. Those requirements are grounded in the legislation that governs Fiosrú’s current operations, namely the Garda Síochána Act, 2005 and Policing Security Community Saftey Act 2024 (PSCS Act). The workflows implemented in the software in the CMS reflect the sections within both the Act(s) on how Fiosrú must handle the various types of cases that may arise in the normal course of the operation. The CMS application consists of Client and Server modules, which are entirely written by ITS Computing Limited. The CMS is a ‘closed’ systems specifically designed for the Fiosrú ‘Use Cases’ and as such, it’s internal configurations are known only to ITS Computing Limited, and the application can only be modified and built by ITS Computing Limited. The intellectual Property (IP) for the complete CMS is split between ITS Computing Limited and Fiosrú, with Fiosrú having IP rights only over those parts of the Client and Server modules designed and implemented specifically for Fiosrú. In practice, only ITS Computing Limited has the knowledge, software and infrastrucutre to support, modify, build, deploy and maintain the CMS. These cannot in practice be transferred to or assumed by any other supplier, at least not in any reasonable timeframe. For those reasons, Fiosrú has concluded an arrangement with ITS Computing Limited, on a non- tender basis, for the proposed two years extension of the M&S and system upgrade.
Procedure identifier : e0be378b-9997-4da7-b6ed-31afa6c79d7c
Internal identifier : 1
Type of procedure : Other single stage procedure

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support

2.1.2 Place of performance

Country : Ireland
Anywhere
Additional information : Fiosrú - Oifig an Ombudsman Póilíneachta 150 Abbey Street Upper Dublin D01 FT73 Ireland

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Intention to Extend Contract with ITS Computing Limited (formally known as Equiniti ICS)
Description : ITS Computing Limited is the current supplier of Fiosrú’s Case Management System (CMS). Fiosrú intends to offer ITS Computing Limited a two year extension to the previous CMS Maintenance and Support (M&S) contract, due to expire in May 2025,which also inlcudes a software component upgrade, which is required to assure the future stability of the CMS and ensure compatibility with modern system software. The extension of the M&S will terminate no later than June 2027. The Fiosrú CMS is a software application desgnied by Fiosrú and ITS Computing Limited, the original supplier, to meet the specific case- handling requirements of Fiosrú. Those requirements are grounded in the legislation that governs Fiosrú’s current operations, namely the Garda Síochána Act, 2005 and Policing Security Community Saftey Act 2024 (PSCS Act). The workflows implemented in the software in the CMS reflect the sections within both the Act(s) on how Fiosrú must handle the various types of cases that may arise in the normal course of the operation. The CMS application consists of Client and Server modules, which are entirely written by ITS Computing Limited. The CMS is a ‘closed’ systems specifically designed for the Fiosrú ‘Use Cases’ and as such, it’s internal configurations are known only to ITS Computing Limited, and the application can only be modified and built by ITS Computing Limited. The intellectual Property (IP) for the complete CMS is split between ITS Computing Limited and Fiosrú, with Fiosrú having IP rights only over those parts of the Client and Server modules designed and implemented specifically for Fiosrú. In practice, only ITS Computing Limited has the knowledge, software and infrastrucutre to support, modify, build, deploy and maintain the CMS. These cannot in practice be transferred to or assumed by any other supplier, at least not in any reasonable timeframe. For those reasons, Fiosrú has concluded an arrangement with ITS Computing Limited, on a non- tender basis, for the proposed two years extension of the M&S and system upgrade.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Quantity : 1 piece
Options :
Description of the options : 1

5.1.3 Estimated duration

Start date : 25/05/2025
Other duration : Unlimited

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement
Approach to reducing environmental impacts : Other
Green Procurement Criteria : No Green Public Procurement criteria
Social objective promoted : Other

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Fiosrú - Office of the Police Ombudsman -
Organisation whose budget is used to pay for the contract : Fiosrú - Office of the Police Ombudsman
Organisation executing the payment : Fiosrú - Office of the Police Ombudsman
Organisation signing the contract : Fiosrú - Office of the Police Ombudsman

6. Results

Value of all contracts awarded in this notice : 460 750 Euro

6.1 Result lot ldentifier : LOT-0001

6.1.2 Information about winners

8. Organisations

8.1 ORG-0001

Official name : Fiosrú - Office of the Police Ombudsman
Postal address : 150 Upper Abbey Street
Town : Dublin 1
Postcode : D01FT73
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 018716600
Buyer profile : www.fiosru.ie
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Fiosrú - Office of the Police Ombudsman
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Buyer profile : www.fiosru.ie
Roles of this organisation :
Buyer
Review organisation
Organisation signing the contract
Organisation whose budget is used to pay for the contract
Organisation executing the payment

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : 8daf7527-fa33-446f-b170-b1c8e5ff12ee - 01
Form type : Direct award preannouncement
Notice type : Voluntary ex-ante transparency notice
Notice dispatch date : 09/05/2025 13:54 +01:00
Languages in which this notice is officially available : English
Notice publication number : 00303950-2025
OJ S issue number : 91/2025
Publication date : 13/05/2025