ECMWF/ITT/2025/389 FRAMEWORK FOR PROCUREMENT OF SERVER HARDWARE AND SUPPORT SERVICES

This Invitation to Tender (ITT) has been prepared by the European Centre for Medium-Range Weather Forecasts, for the objective of setting up a framework contract with an estimated 5 to 10 suppliers, with the ultimate purpose of securing the best value for money in the provision of IT server equipment …

CPV: 48820000 Szerverek
Határidő:
2025. október 8. 15:00
A határidő típusa:
Ajánlat benyújtása
A végrehajtás helye:
ECMWF/ITT/2025/389 FRAMEWORK FOR PROCUREMENT OF SERVER HARDWARE AND SUPPORT SERVICES
Díjat odaítélő szervezet:
European Centre for Medium Range Weather Forecasts (ECMWF)
Díj száma:
ECMWF/ITT/2025/389

1. Buyer

1.1 Buyer

Official name : European Centre for Medium Range Weather Forecasts (ECMWF)
Legal type of the buyer : International organisation
Activity of the contracting authority : Environmental protection

2. Procedure

2.1 Procedure

Title : ECMWF/ITT/2025/389 FRAMEWORK FOR PROCUREMENT OF SERVER HARDWARE AND SUPPORT SERVICES
Description : This Invitation to Tender (ITT) has been prepared by the European Centre for Medium-Range Weather Forecasts, for the objective of setting up a framework contract with an estimated 5 to 10 suppliers, with the ultimate purpose of securing the best value for money in the provision of IT server equipment and related support services.
Procedure identifier : 7b15508b-688f-431c-aa5a-d944415bb1e3
Internal identifier : ECMWF/ITT/2025/389
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 48820000 Servers

2.1.2 Place of performance

Postal address : Tecnopolo di Bologna, V. Stalingrado, 84/3
Town : Bologna
Postcode : 40128
Country subdivision (NUTS) : Bologna ( ITH55 )
Country : Italy

2.1.3 Value

Estimated value excluding VAT : 10 000 000 Euro

2.1.4 General information

Additional information : Procedure to be applied: The procurement will be conducted in accordance with ECMWF's procedures as set out in Invitation to Tender documents, which are available on ECMWF's eProcurement Portal ( https://procurement.ecmwf.int/) and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an intergovernmental organisation or submit itself to any jurisdiction. Tenders must be submitted using ECMWF's eProcurement Portal. Hard copy (paper) submissions will not be accepted.
Legal basis :
Other

5. Lot

5.1 Lot technical ID : LOT-0001

Title : ECMWF/ITT/2025/389 FRAMEWORK FOR PROCUREMENT OF SERVER HARDWARE AND SUPPORT SERVICES
Description : The Framework is expected to be for an initial period of four (4) years, with the possibility to extend by a further two (2) years. The spend against the Framework is likely to be in region of seven million euros (7,000,000) during the first period and in the region of ten million euros (10,000,000) over six years, although there is no guarantee as to the volume of purchases to be made. Successful Tenderers will have to meet a range of technical, legal and logistical requirements to be accepted onto the Framework. Alongside this ITT the first Initial Purchase will be competed. The contract(s) for the Initial Purchase will be awarded to the Tenderer(s) which have passed the criteria for inclusion onto the Framework and quoted the lowest price(s) for the items in listed in Annex 2 (Initial Purchase) of Volume II (Specification of Requirements). Suppliers may submit Tenders for inclusion onto the Framework without bidding to supply the Initial Purchase. Please see Volume II of the ITT documents for further details of the Initial Purchase, along with the other ITT Volumes.
Internal identifier : ECMWF/ITT/2025/389

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 48820000 Servers
Options :
Description of the options : ECMWF may choose to extend the framework by a further 2 years.

5.1.2 Place of performance

Postal address : Tecnopolo di Bologna, V. Stalingrado, 84/3
Town : Bologna
Postcode : 40128
Country subdivision (NUTS) : Bologna ( ITH55 )
Country : Italy
Additional information : There may be requirements for delivery to other locations, including non-EU ones.

5.1.3 Estimated duration

Start date : 15/12/2026
Duration : 48 Month

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Tender requirement
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Tenderer’s Credentials
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Criterion :
Type : Quality
Description : Quality of Proposal
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Criterion :
Type : Cost
Description : Pricing and Payment Mechanism
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Justification for restricting access to certain procurement documents : Tools, devices, or file formats not generally available
Deadline for requesting additional information : 23/09/2025 23:59 +00:00
Information about restricted documents is available at : https://www.ecmwf.int/en/about/suppliers
Ad hoc communication channel :
Name : Please refer to Volume I of the ITT documents for a complete description of the communication and tender submission procedure. Tenderers must register their organsiation on the ECMWF's eProcurement Portal to be able to access the ITT documents and to be able to submit a response to the ITT. Registration is free and the process is managed by the portal provider.

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Address for submission : https://procurement.ecmwf.int/
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Allowed
Variants : Not allowed
Deadline for receipt of tenders : 08/10/2025 15:00 +00:00
Deadline until which the tender must remain valid : 6 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, partly without reopening and partly with reopening of competition
Maximum number of participants : 15
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : European Centre for Medium Range Weather Forecasts (ECMWF)
Information about review deadlines : Please refer to ECMWF's Procurement Debriefing and Review Procedure published at the ECMWF Suppliers webpage ( https://www.ecmwf.int/en/about/suppliers).
Organisation providing additional information about the procurement procedure : European Centre for Medium Range Weather Forecasts (ECMWF)
Organisation providing offline access to the procurement documents : European Centre for Medium Range Weather Forecasts (ECMWF)
Organisation receiving requests to participate : European Centre for Medium Range Weather Forecasts (ECMWF)
Organisation processing tenders : European Centre for Medium Range Weather Forecasts (ECMWF)

8. Organisations

8.1 ORG-0001

Official name : European Centre for Medium Range Weather Forecasts (ECMWF)
Registration number : fiscal code no. 91148050684
Postal address : Tecnopolo di Bologna Via Stalingrado 84/3
Town : Bologna
Postcode : 40128
Country subdivision (NUTS) : Bologna ( ITH55 )
Country : Italy
Contact point : Procurement at ECMWF
Telephone : +3905104224100
Internet address : https://www.ecmwf.int
Information exchange endpoint (URL) : https://procurement.ecmwf.int
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders
Review organisation

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : a1dbcff6-15bb-45bf-9692-b85511709fdf - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 01/08/2025 14:15 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00512926-2025
OJ S issue number : 148/2025
Publication date : 05/08/2025