Sustainable international event management services

Provision of sustainable international event management services by a professional conference organiser. Services will need to cover physical and hybrid events with a major face to face component. The events organised will be green and ensure accessibility and inclusion. Provision of sustainable international event management services by a professional conference …

CPV: 79952000 Usluge organiziranja događanja, 55120000 Hotelske usluge za sastanke i konferencije, 79951000 Usluge organizacije seminara
mjesto izvršenja:
Sustainable international event management services
registar:
European Training Foundation (ETF)
nagradni broj:
ETF/2025/OP/0009

1. Buyer

1.1 Buyer

Official name : European Training Foundation (ETF)
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Sustainable international event management services
Description : Provision of sustainable international event management services by a professional conference organiser. Services will need to cover physical and hybrid events with a major face to face component. The events organised will be green and ensure accessibility and inclusion.
Procedure identifier : ed05e936-a6b1-4db6-9fe9-13c88b97a9f7
Previous notice : 322823-2025
Internal identifier : ETF/2025/OP/0009
Type of procedure : Open

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services

2.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

2.1.3 Value

Estimated value excluding VAT : 8 000 000 Euro

2.1.4 General information

Legal basis :
Regulation (EU, Euratom) 2024/2509

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Sustainable international event management services
Description : Provision of sustainable international event management services by a professional conference organiser. Services will need to cover physical and hybrid events with a major face to face component. The events organised will be green and ensure accessibility and inclusion.
Internal identifier : ETF/2025/OP/0009

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 55120000 Hotel meeting and conference services
Additional classification ( cpv ): 79951000 Seminar organisation services

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

Maximum renewals : 3
Other information about renewals : The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.

5.1.5 Value

Estimated value excluding VAT : 8 000 000 Euro

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Training Foundation (ETF)
Organisation signing the contract : European Training Foundation (ETF)

6. Results

Maximum value of the framework agreements in this notice : 8 000 000 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 8 000 000 Euro

6.1.2 Information about winners

Winner :
Official name : TREE SRL
Tender :
Tender identifier : TREE SRL
Identifier of lot or group of lots : LOT-0001
Subcontracting : No
Contract information :
Identifier of the contract : ETF/2025/OP/0009
Date on which the winner was chosen : 11/08/2025
Date of the conclusion of the contract : 19/09/2025
Organisation signing the contract : European Training Foundation (ETF)

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 8

8. Organisations

8.1 ORG-0001

Official name : European Training Foundation (ETF)
Registration number : ETF
Department : ETF.PR - Directorate,ETF.PR.PPU - Projects and Partners Unit
Postal address : Villa Gualino, Viale Settimio Severo 65
Town : Torino
Postcode : I-10133
Country subdivision (NUTS) : Torino ( ITC11 )
Country : Italy
Telephone : +39 011 630 22 22
Internet address : https://www.etf.europa.eu/
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures
Organisation signing the contract

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : TREE SRL
Size of the economic operator : Large
Registration number : IT04921150878
Postal address : PIAZZA CARDINALE PAPPALARDO 23
Town : Catania
Postcode : 95131
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( ITZZZ )
Country : Italy
Telephone : +39095430610
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

Notice information

Notice identifier/version : e9ccecc5-a71b-4611-bbe4-7cfab5ff3831 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 01/10/2025 09:25 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00646697-2025
OJ S issue number : 189/2025
Publication date : 02/10/2025