Short-term hire of vehicles

The largest need for short-term hire of vehicles is within Trondheim. Vehicles shall be rented elsewhere in the Norway.The agreement does not apply to the following similar contract areas, where the Contracting Authority has separate agreements: Car sharing/car pool/hour hire of vehicles that are also divided completely or partially with …

CPV: 34100000 Motorna vozila, 34110000 Osobni automobili, 34120000 Motorna vozila za prijevoz 10 ili više osoba, 34130000 Motorna vozila za prijevoz robe
rok:
27. listopada 2025. 11:00
vrsta roka:
nadmetanje
mjesto izvršenja:
Short-term hire of vehicles
registar:
Trondheim kommune
nagradni broj:
2025/26197

1. Buyer

1.1 Buyer

Official name : Trondheim kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

1.1 Buyer

Official name : Bakklandet Menighets Omsorgsenter
Legal type of the buyer : Entity with special or exclusive rights
Activity of the contracting authority : Health

1.1 Buyer

Official name : Trondhjems Hospital
Legal type of the buyer : Entity with special or exclusive rights
Activity of the contracting authority : Health

1.1 Buyer

Official name : Kystad helse- og velferdssenter
Legal type of the buyer : Entity with special or exclusive rights
Activity of the contracting authority : Health

2. Procedure

2.1 Procedure

Title : Short-term hire of vehicles
Description : The largest need for short-term hire of vehicles is within Trondheim. Vehicles shall be rented elsewhere in the Norway.The agreement does not apply to the following similar contract areas, where the Contracting Authority has separate agreements: Car sharing/car pool/hour hire of vehicles that are also divided completely or partially with public leasing.
Procedure identifier : a13e9d53-76bc-458a-b65f-fac139aaed47
Internal identifier : 2025/26197
Type of procedure : Open
The procedure is accelerated : no
Main features of the procedure : See the attached tender documentation and annexes, as well as information/requirements/criteria in the Mercell portal.

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 34100000 Motor vehicles
Additional classification ( cpv ): 34110000 Passenger cars
Additional classification ( cpv ): 34120000 Motor vehicles for the transport of 10 or more persons
Additional classification ( cpv ): 34130000 Motor vehicles for the transport of goods

2.1.2 Place of performance

Country subdivision (NUTS) : Trøndelag/Trööndelage ( NO060 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 4 500 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften - The Procurement Act and the Procurement Regulations.

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : European Single Procurement Document (ESPD)

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Short-term hire of vehicles
Description : The largest need for short-term hire of vehicles is within Trondheim. Vehicles shall be rented elsewhere in the Norway.The agreement does not apply to the following similar contract areas, where the Contracting Authority has separate agreements: Car sharing/car pool/hour hire of vehicles that are also divided completely or partially with public leasing.
Internal identifier : 2025/26197

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 34100000 Motor vehicles
Additional classification ( cpv ): 34110000 Passenger cars
Additional classification ( cpv ): 34120000 Motor vehicles for the transport of 10 or more persons
Additional classification ( cpv ): 34130000 Motor vehicles for the transport of goods

5.1.2 Place of performance

Country subdivision (NUTS) : Trøndelag/Trööndelage ( NO060 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Start date : 31/12/2025
Duration end date : 31/12/2027

5.1.4 Renewal

Maximum renewals : 2
Other information about renewals : Option for an extension for 1+1 year on verbatim terms.

5.1.5 Value

Estimated value excluding VAT : 4 500 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes

5.1.7 Strategic procurement

Green Procurement Criteria : National Green Public Procurement criteria
The procurement falls within the scope of the European Parliament and Council 2009/33/EC (Clean Vehicles Directive – CVD)
The CVD legal basis to establish which category of procurement procedure applies Vehicle purchase, lease or rent

5.1.9 Selection criteria

Sources of selection criteria : European Single Procurement Document (ESPD)

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Prices shall be given in the order requested in Annex 1 Tender Form. The prices shall be stated in NOK excluding VAT. The prices shall be fixed during the first contract year. The prices shall cover all the minimum requirements set in the competition. Furthermore, the Contracting Authority will not accept any fees other than what is specified in requirements 2.1 and 2.2, as well as criteria other costs, this in the form of invoice fees, environmental fees, administration fees etc. All duties or fees shall be taken into account and calculated in the tender price. Calculation of points on price. The price for vehicles with zero emission technology will be weighted 75 % and prices for vehicles with other engine technologies will be weighted 25 %. The offer with the lowest price will achieve maximum points, whilst a point score will be given that reflects relevant differences in the price downwards for the other tenders.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 50
Criterion :
Type : Quality
Name : Environment
Description : Tenderers shall state in annex 1 - Tender form Ark 4 - Zero emission vehicles, their existing fleet of vehicles with zero emission technology (e.g. electric vehicles, hydrogen). For vehicles that are available at the tender deadline (column J), a registration number (column K) shall be given so that the Contracting Authority can verify that the vehicles are available for the tenderer. Vehicles are stated as available at the tender deadline, but which the Contracting Authority cannot verify, will not be paid. Plans for an increase of zero emission vehicles in the first and second years of the contract shall also be given. Based on approx. 80% of the rent occurring in Trondheim, it is the part of the vehicles that shall be provided for. The contracting authority will assess which tender best covers the contracting authority ́s need for short-term hire of zero emission vehicles.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name : Service
Description : Tenderers shall, in annex 1 - Tender Form sheet 3 - Service, describe: Accessibility: where the listings are stationed and opening hours. Ordering time: time from when orders are received until the vehicle is ready for collection/delivered Collection/delivery: how the collection and delivery of vehicles is carried out, during and outside of opening hours, including a scheme for delivery and collection to the Contracting Authority's addresses, cf. Requirement 1 - Service. Insurance: Information on the insurance schemes that apply If the responses to this criteria are in a separate annex, the document, page number and section should be given as a reply to the criteria. The contracting authority will conduct a judgemental overall assessment of the offered service concept to the contracting authority ́s needs.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15
Criterion :
Type : Cost
Name : Other costs
Description : Tenderers shall, in annex 1 - Tender Form sheet 2 - Other costs state extra costs that may apply in connection with the rent. The contracting authority will compare the costs in the different tenders and make a judgemental overall assessment of which tender has the lowest costs for the Contracting Authority ́s needs.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 5

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : Norwegian
Deadline for requesting additional information : 20/10/2025 10:00 +00:00
Address of the procurement documents : https://permalink.mercell.com/264376077.aspx
Ad hoc communication channel :
Name : Mercell KGV. Ta kontakt med Mercell support for brukerstøtte.

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 27/10/2025 11:00 +00:00
Deadline until which the tender must remain valid : 3 Month
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, some missing tenderer-related documents may be submitted later.
Additional information : Concrete assessment will be made in each case.
Information about public opening :
Opening date : 27/10/2025 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
A non-disclosure agreement is required : no
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Trøndelag tingrett
Information about review deadlines : See the information in the tender documentation, as well as information on the waiting period after the award of contract.
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : Trøndelag tingrett
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed : Trøndelag tingrett
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed : Trøndelag tingrett
Organisation providing additional information about the procurement procedure : Trondheim kommune
Organisation providing offline access to the procurement documents : Trondheim kommune
Organisation receiving requests to participate : Trondheim kommune
Organisation processing tenders : Trondheim kommune

8. Organisations

8.1 ORG-0001

Official name : Trondheim kommune
Registration number : 942110464
Postal address : Erling Skakkes gate 14
Town : TRONDHEIM
Postcode : 7004
Country subdivision (NUTS) : Trøndelag/Trööndelage ( NO060 )
Country : Norway
Contact point : Kåre Sagmo-Søvde
Telephone : +47 72540000
Roles of this organisation :
Buyer
Group leader
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Bakklandet Menighets Omsorgsenter
Registration number : 970161414
Town : TRONDHEIM
Postcode : 7015
Country subdivision (NUTS) : Trøndelag/Trööndelage ( NO060 )
Country : Norway
Telephone : 72544500
Roles of this organisation :
Buyer

8.1 ORG-0003

Official name : Trondhjems Hospital
Registration number : 938658374
Town : TRONDHEIM
Postcode : 7012
Country subdivision (NUTS) : Trøndelag/Trööndelage ( NO060 )
Country : Norway
Telephone : 72544200
Roles of this organisation :
Buyer

8.1 ORG-0004

Official name : Kystad helse- og velferdssenter
Registration number : 875383922
Town : TRONDHEIM
Postcode : 7026
Country subdivision (NUTS) : Trøndelag/Trööndelage ( NO060 )
Country : Norway
Telephone : 72545520
Roles of this organisation :
Buyer

8.1 ORG-0005

Official name : Trøndelag tingrett
Registration number : 926722794
Town : Trondheim
Postcode : 7004
Country subdivision (NUTS) : Trøndelag/Trööndelage ( NO060 )
Country : Norway
Roles of this organisation :
Review organisation
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed

Notice information

Notice identifier/version : 71f216c7-a6dd-434f-a128-0a4128ee3db1 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 23/09/2025 06:14 +00:00
Notice dispatch date (eSender) : 23/09/2025 07:23 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00624189-2025
OJ S issue number : 183/2025
Publication date : 24/09/2025