Request for Tender for for Project Management Services at MEDITE Europe DAC ‘25

MEDITE Europe DAC are seeking suitably qualified companies for the supply of Project Management services the shortly commencing construction phase of Project Shine. Please see Project Management Services outlined below. We have plans to modernize our MDF facility with an investment in new equipment called Project Shine. 3D layout of …

CPV: 71541000 Usluge vođenja projekta u građevinarstvu, 72224000 Usluge savjetovanja na području vođenja projekta, 71248000 Nadzor projekta i dokumentacija
rok:
31. listopada 2025. 15:00
vrsta roka:
nadmetanje
mjesto izvršenja:
Request for Tender for for Project Management Services at MEDITE Europe DAC ‘25
registar:
Medite Europe DAC
nagradni broj:
0

1. Buyer

1.1 Buyer

Official name : Medite Europe DAC
Legal type of the buyer : Entity with special or exclusive rights

2. Procedure

2.1 Procedure

Title : Request for Tender for for Project Management Services at MEDITE Europe DAC ‘25
Description : MEDITE Europe DAC are seeking suitably qualified companies for the supply of Project Management services the shortly commencing construction phase of Project Shine. Please see Project Management Services outlined below. We have plans to modernize our MDF facility with an investment in new equipment called Project Shine. 3D layout of existing + proposed can be found in Appendix 3: Layout Drawings. (Which can be made available upon request to Ciara.Walsh@mdfosb.com following signing an NDA). Project Shine involves the installation and upgrading of the following: Wet fuel handling system, Dry Fuel handling system, Biomass fired energy plant, MDF dryers. Project Management Services: Construction Project Manager •Reports to the client PM. •Manage the Project Team •Manage Project Schedule •Manage Project Costs •Manage Reports + Registers •Manage and maintain Issues Log, Risk Register, Procurement Tracker and Change Control. •Project Management •Documentation •EHS Mechanical Construction Supervisor •Reports to Construction Project Manager. •Be familiar with scope and contract of mechanical packages. •Main point of contact for all construction items relating to mechanical activities. •Planning •Quality + Standards •Deliveries •Cost Control •Maintain daily record of all construction mechanical activities. •Provide input into Issues Log and Risk Register. •Support development and execution of commissioning plan Electrical + Instrumentation Construction Supervisor •Reports to Construction Project Manager. •Be familiar with scope and contract of electrical packages. •Main point of contact for all construction items relating to electrical + instrumentation activities. •Planning •Quality + Standards •Cost •Deliveries •Provide input into Issues Log and Risk Register Scheduler (Part-time) •Reports to Construction Project Manager. •Develop the project schedule with key milestones. •Obtain construction schedules from each contractor/vendor. •Develop the master construction schedule based on the input schedules. •Obtain agreement and buy in from all contractors/vendors on the master schedule •Identify the critical path/s for the project. •Ensure contractors/vendors provide weekly progress report with percent complete. •Verify contractor/vendor claimed progress with construction team. •Update percent complete weekly for each contractor/vendor and for overall project to obtain planned vs. actuals curves. •Identify areas that are behind schedule and investigate with contractors. •Assist with the development of mitigation and/or recovery plans in conjunction with contractors/vendors. •Assist the PM with interactive scheduling workshops and develop micro schedule for works of high criticality and coordination where required. •Identify any scheduling or programming risks and ensure they are captured on the Project Risk Register. •Assist with micro scheduling key activities. •Provide pull plans for Last Planner System Project Administration (inc. Doc Control) •Reports to Construction Project Manager. •Update weekly and monthly project progress dashboards. •Filing of all project hard copy documents. •Transmitting documents and drawings and keeping log of all transmittals. •Issuing submittals to client/contractors and returning responses to responsible parties. •Updating Master Document Register. •Uploading drawings/files to ShareFile folders. •Generate meeting minutes for approval by PM. •Maintain issues register weekly. •Setting up persons and groups on ShareFile •Managing the storage of all information on ShareFile. •Ensure hard copies of certain documents are printed, available and up to date. •Ensure relevant persons are notified of revisions to documents. •Management of project offices supplies. •Storing and updating meeting minutes register ** Please find the Tender Document attached with the full and complete Scope of Works
Procedure identifier : d8aacb4d-e949-4f4d-b973-722c4999ddc0
Type of procedure : Open
Main features of the procedure : Please see tender Document attached

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71541000 Construction project management services
Additional classification ( cpv ): 72224000 Project management consultancy services
Additional classification ( cpv ): 71248000 Supervision of project and documentation

2.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.3 Value

Estimated value excluding VAT : 950 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Procurement Document

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Request for Tender for for Project Management Services at MEDITE Europe DAC ‘25
Description : MEDITE Europe DAC are seeking suitably qualified companies for the supply of Project Management services the shortly commencing construction phase of Project Shine. Please see Project Management Services outlined below. We have plans to modernize our MDF facility with an investment in new equipment called Project Shine. 3D layout of existing + proposed can be found in Appendix 3: Layout Drawings. (Which can be made available upon request to Ciara.Walsh@mdfosb.com following signing an NDA). Project Shine involves the installation and upgrading of the following: Wet fuel handling system, Dry Fuel handling system, Biomass fired energy plant, MDF dryers. Project Management Services: Construction Project Manager •Reports to the client PM. •Manage the Project Team •Manage Project Schedule •Manage Project Costs •Manage Reports + Registers •Manage and maintain Issues Log, Risk Register, Procurement Tracker and Change Control. •Project Management •Documentation •EHS Mechanical Construction Supervisor •Reports to Construction Project Manager. •Be familiar with scope and contract of mechanical packages. •Main point of contact for all construction items relating to mechanical activities. •Planning •Quality + Standards •Deliveries •Cost Control •Maintain daily record of all construction mechanical activities. •Provide input into Issues Log and Risk Register. •Support development and execution of commissioning plan Electrical + Instrumentation Construction Supervisor •Reports to Construction Project Manager. •Be familiar with scope and contract of electrical packages. •Main point of contact for all construction items relating to electrical + instrumentation activities. •Planning •Quality + Standards •Cost •Deliveries •Provide input into Issues Log and Risk Register Scheduler (Part-time) •Reports to Construction Project Manager. •Develop the project schedule with key milestones. •Obtain construction schedules from each contractor/vendor. •Develop the master construction schedule based on the input schedules. •Obtain agreement and buy in from all contractors/vendors on the master schedule •Identify the critical path/s for the project. •Ensure contractors/vendors provide weekly progress report with percent complete. •Verify contractor/vendor claimed progress with construction team. •Update percent complete weekly for each contractor/vendor and for overall project to obtain planned vs. actuals curves. •Identify areas that are behind schedule and investigate with contractors. •Assist with the development of mitigation and/or recovery plans in conjunction with contractors/vendors. •Assist the PM with interactive scheduling workshops and develop micro schedule for works of high criticality and coordination where required. •Identify any scheduling or programming risks and ensure they are captured on the Project Risk Register. •Assist with micro scheduling key activities. •Provide pull plans for Last Planner System Project Administration (inc. Doc Control) •Reports to Construction Project Manager. •Update weekly and monthly project progress dashboards. •Filing of all project hard copy documents. •Transmitting documents and drawings and keeping log of all transmittals. •Issuing submittals to client/contractors and returning responses to responsible parties. •Updating Master Document Register. •Uploading drawings/files to ShareFile folders. •Generate meeting minutes for approval by PM. •Maintain issues register weekly. •Setting up persons and groups on ShareFile •Managing the storage of all information on ShareFile. •Ensure hard copies of certain documents are printed, available and up to date. •Ensure relevant persons are notified of revisions to documents. •Management of project offices supplies. •Storing and updating meeting minutes register ** Please find the Tender Document attached with the full and complete Scope of Works
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71541000 Construction project management services
Additional classification ( cpv ): 72224000 Project management consultancy services
Additional classification ( cpv ): 71248000 Supervision of project and documentation

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information :

5.1.3 Estimated duration

Duration : 1 Month

5.1.5 Value

Estimated value excluding VAT : 950 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.9 Selection criteria

Sources of selection criteria : Procurement Document

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English
Deadline for requesting additional information : 24/10/2025 15:00 +01:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 31/10/2025 15:00 +01:00
Information about public opening :
Opening date : 31/10/2025 15:30 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing offline access to the procurement documents : Medite Europe DAC
Organisation providing more information on the review procedures : The High Court of Ireland
Organisation receiving requests to participate : Medite Europe DAC
Organisation processing tenders : Medite Europe DAC

8. Organisations

8.1 ORG-0001

Official name : Medite Europe DAC
Registration number : 80984
Postal address : Redmondstown
Town : Clonmel
Postcode : E91V584
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 051831427
Buyer profile : www.etenders.gov.ie
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : bb587275-4a4d-4338-ac68-d09c87972e78 - 01
Form type : Competition
Notice type : Contract notice – light regime
Notice dispatch date : 03/10/2025 09:12 +01:00
Languages in which this notice is officially available : English
Notice publication number : 00652600-2025
OJ S issue number : 191/2025
Publication date : 06/10/2025