Organisation of outreach events and information service for the European Commission Representation in Hungary

The Representation would like to launch a procurement procedure for the organisation of EU related events and for the provision of information services. The Representation aims to continue organizing the following events and service: LOT 1: Organisation of EU Half Marathon from 2026 to 2029 – to celebrate the anniversary …

CPV: 79952100 Usluge organiziranja kulturnih događanja, 79992000 Usluge primanja, 92622000 Usluge organizacije sportskih događaja
rok:
1. rujna 2025. 12:00
vrsta roka:
nadmetanje
mjesto izvršenja:
Organisation of outreach events and information service for the European Commission Representation in Hungary
registar:
European Commission, DG COMM - Communication
nagradni broj:
EC-COMM/BUD/2025/OP/0080

1. Buyer

1.1 Buyer

Official name : European Commission, DG COMM - Communication
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Organisation of outreach events and information service for the European Commission Representation in Hungary
Description : The Representation would like to launch a procurement procedure for the organisation of EU related events and for the provision of information services. The Representation aims to continue organizing the following events and service: LOT 1: Organisation of EU Half Marathon from 2026 to 2029 – to celebrate the anniversary of Hungary’s accession to the European Union. LOT 2: Organisation of public events at Európa Pont in the House of Europe from 2026 to 2030 – including roundtable discussions, workshops and cultural programmes LOT 3: Operating the Europa Pont Service in the House of Europe from 2026 to 2029
Procedure identifier : 10209706-89b9-4d25-99ef-656b4309496a
Internal identifier : EC-COMM/BUD/2025/OP/0080
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952100 Cultural event organisation services

2.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

2.1.3 Value

Estimated value excluding VAT : 1 250 000 Euro

2.1.4 General information

Additional information : In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2024/2509

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 3
Terms of contract :
Maximum number of lots for which contracts can be awarded to one tenderer : 3

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Organisation of EU Half Marathon from 2026 to 2029
Description : The object of the procurement is the organisation of a free running event to celebrate the anniversary of Hungary’s accession to the European Union, whereby the distance of the run should be 21 km. The event includes a Budapest running race open to both individual and three-runner relay entries for 2,500 and 4,000 runners starting at 9:00 on the second Sunday of May each year.
Internal identifier : EC-COMM/BUD/2025/OP/0080-LOT-1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 92622000 Sports-event organisation services

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 380 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 01/09/2025 12:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 02/09/2025 10:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Commission, DG COMM - Communication

5.1 Lot technical ID : LOT-0002

Title : Organisation of public events at Európa Pont in the House of Europe from 2026 to 2030
Description : The subject of the contract is the organisation and conduct of cultural, information and professional events at Európa Pont from September 2026 to maximum June 2030, focusing on themes developed in light of the communication priorities of the European Commission, European events and permanent series of events.
Internal identifier : EC-COMM/BUD/2025/OP/0080-LOT-2

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952100 Cultural event organisation services

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 500 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 01/09/2025 12:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 02/09/2025 10:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Commission, DG COMM - Communication

5.1 Lot technical ID : LOT-0003

Title : Operating the Európa Pont Service in the House of Europe from 2026 to 2029
Description : Európa Pont provides visitors with useful information and organises a range of exciting cultural events with a European theme as well as professional conferences, meetings, seminars and lectures. The successful tenderer must operate the Európa Pont Service from 2026 to 2029 including on-site information services, assistance at events in Európa Pont, outreach activities with schools, as well as participation at festivals and job fairs in Budapest or other locations around the country.
Internal identifier : EC-COMM/BUD/2025/OP/0080-LOT-3

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79992000 Reception services
Additional classification ( cpv ): 79952100 Cultural event organisation services

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 370 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 01/09/2025 12:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 02/09/2025 10:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Commission, DG COMM - Communication

8. Organisations

8.1 ORG-0001

Official name : European Commission, DG COMM - Communication
Registration number : COM
Department : COMM.C - Representations & Communication in Member States
Postal address : Lövőház utca 35
Town : Budapest
Postcode : 1024
Country subdivision (NUTS) : Budapest ( HU110 )
Country : Hungary
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 0a382297-bb73-4c7d-8ebc-b2e3f907eb10 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 15/07/2025 10:47 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00464883-2025
OJ S issue number : 134/2025
Publication date : 16/07/2025