Framework agreement for the hire of personnel for the Government's representation facility. New Announcement

The Government's Representation Facility (RRA) includes both hotel activities and event premises, as well as the operation of the Prime Minister's residence. The RRA is used for official visits from home and abroad. Currently the operation of the RRA is under the Ministry of Foreign Affairs, but during the contract …

CPV: 55000000 Usluge hotela, restorana i trgovine na malo, 55300000 Usluge restorana i usluge posluživanja hranom, 79000000 Poslovne usluge: pravo, marketing, savjetovanje, zapošljavanje, tiskanje i sigurnost, 79600000 Usluge zapošljavanja, 79620000 Usluge pribavljanja osoblja uključujući osoblje za rad na određeno vrijeme
rok:
7. studenoga 2025. 11:00
vrsta roka:
nadmetanje
mjesto izvršenja:
Framework agreement for the hire of personnel for the Government's representation facility. New Announcement
registar:
Utenriksdepartementet
nagradni broj:
25/11062

1. Buyer

1.1 Buyer

Official name : Utenriksdepartementet
Legal type of the buyer : Body governed by public law, controlled by a central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Framework agreement for the hire of personnel for the Government's representation facility. New Announcement
Description : The Government's Representation Facility (RRA) includes both hotel activities and event premises, as well as the operation of the Prime Minister's residence. The RRA is used for official visits from home and abroad. Currently the operation of the RRA is under the Ministry of Foreign Affairs, but during the contract period will be transferred from the Ministry of Foreign Affairs to the Norwegian Government Security and Service Organisation (DSS). The agreement shall cover the need for staffing for events, conferences, dinners and other serving assignments at the Norwegian Government's representation facility. The required assignments are of a great variety, including i.a.: covering up, serving, preparation for events, clearing along the way and afterwards (e.g. cleaning glass and cutlery, handling empty goods etc.), washing up, closure of the premises (waste handling etc.), and assistance with on-site work (e.g. cleaning silver, washing outdoor furniture, ironing flags and polishing chandeliers). Emphasis is put on the fact that the list of assignments is not exhaustive and that other equivalent assignments must, thus, be expected for each call-off. We would like the most stable staff of hired personnel. This is to create trust, continuity and role understanding. The need for flexibility and quick changes in this framework agreement is great. The need for hired personnel is affected by the political picture, which means that the order often comes shortly in advance and the equivalent applies to cancellations. The ordering of the hired personnel will normally be at shorter notice than 14 days. A framework agreement will be signed with one tenderer. The framework agreement period is 2 years from contract signing. The contracting authority has the right to extend the framework agreement for a further one year at a time, up to 2 times (2+1+1). The RRA has on average around 80 events per annum, with extra personnel required to be hired. Between one and fifteen persons tend to be hired for one event. The financial scope of the framework agreement is estimated to be NOK 1,000,000 excluding VAT per annum. The estimate is based on experience, but the estimate is somewhat uncertain. The estimate is not binding for the Norwegian Directorate of Foreign Affairs and will depend on the budget allocation at all times. The total maximum amount for the framework agreement is NOK 6,000,000 excluding VAT for the entire contract period of a total of four years (including the option). The agreement is not exclusive. The contracting authority has the right, but not an obligation, to award contracts for this framework agreement. The contracting authority will not be bound to procure a specific volume during the framework agreement period. The contracting authority will award the contracts under the framework agreements in accordance with the procedures described in the framework agreement annex 2. See annex 1 of the contract for further details on the delivery.
Procedure identifier : 40b3dac4-d896-4ab2-8fa8-61f5166e70a3
Internal identifier : 25/11062
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55000000 Hotel, restaurant and retail trade services
Additional classification ( cpv ): 55300000 Restaurant and food-serving services
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Additional classification ( cpv ): 79600000 Recruitment services
Additional classification ( cpv ): 79620000 Supply services of personnel including temporary staff

2.1.2 Place of performance

Town : Oslo
Postcode : 0256
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Additional information : The RRA consists of 3 buildings with a total area of 5,000 m2 connected to each other. • Parkveien 45 contains large and small halls, as well as a large suite and four hotel rooms. • Riddervoldsgate 2 includes 10 hotel rooms, press room for the Prime Minister, lounge and breakfast room. • Inkognitogaten 18 is a residence for the Prime Minister of Norway and has, among other things, one floor for representation to the Prime Minister. • The facility also consists of garden areas that are used for various events. The use of the facility is reserved for the government and therefore requires that a minister is always present.

2.1.3 Value

Estimated value excluding VAT : 6 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : European Single Procurement Document (ESPD)

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Framework agreement for the hire of personnel for the Government's representation facility. New Announcement
Description : The Government's Representation Facility (RRA) includes both hotel activities and event premises, as well as the operation of the Prime Minister's residence. The RRA is used for official visits from home and abroad. Currently the operation of the RRA is under the Ministry of Foreign Affairs, but during the contract period will be transferred from the Ministry of Foreign Affairs to the Norwegian Government Security and Service Organisation (DSS). The agreement shall cover the need for staffing for events, conferences, dinners and other serving assignments at the Norwegian Government's representation facility. The required assignments are of a great variety, including i.a.: covering up, serving, preparation for events, clearing along the way and afterwards (e.g. cleaning glass and cutlery, handling empty goods etc.), washing up, closure of the premises (waste handling etc.), and assistance with on-site work (e.g. cleaning silver, washing outdoor furniture, ironing flags and polishing chandeliers). Emphasis is put on the fact that the list of assignments is not exhaustive and that other equivalent assignments must, thus, be expected for each call-off. We would like the most stable staff of hired personnel. This is to create trust, continuity and role understanding. The need for flexibility and quick changes in this framework agreement is great. The need for hired personnel is affected by the political picture, which means that the order often comes shortly in advance and the equivalent applies to cancellations. The ordering of the hired personnel will normally be at shorter notice than 14 days. A framework agreement will be signed with one tenderer. The framework agreement period is 2 years from contract signing. The contracting authority has the right to extend the framework agreement for a further one year at a time, up to 2 times (2+1+1). The RRA has on average around 80 events per annum, with extra personnel required to be hired. Between one and fifteen persons tend to be hired for one event. The financial scope of the framework agreement is estimated to be NOK 1,000,000 excluding VAT per annum. The estimate is based on experience, but the estimate is somewhat uncertain. The estimate is not binding for the Norwegian Directorate of Foreign Affairs and will depend on the budget allocation at all times. The total maximum amount for the framework agreement is NOK 6,000,000 excluding VAT for the entire contract period of a total of four years (including the option). The agreement is not exclusive. The contracting authority has the right, but not an obligation, to award contracts for this framework agreement. The contracting authority will not be bound to procure a specific volume during the framework agreement period. The contracting authority will award the contracts under the framework agreements in accordance with the procedures described in the framework agreement annex 2. See annex 1 of the contract for further details on the delivery.
Internal identifier : 25/11062

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55000000 Hotel, restaurant and retail trade services
Additional classification ( cpv ): 55300000 Restaurant and food-serving services
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Additional classification ( cpv ): 79600000 Recruitment services
Additional classification ( cpv ): 79620000 Supply services of personnel including temporary staff

5.1.2 Place of performance

Town : Oslo
Postcode : 0256
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Additional information : The RRA consists of 3 buildings with a total area of 5,000 m2 connected to each other. • Parkveien 45 contains large and small halls, as well as a large suite and four hotel rooms. • Riddervoldsgate 2 includes 10 hotel rooms, press room for the Prime Minister, lounge and breakfast room. • Inkognitogaten 18 is a residence for the Prime Minister of Norway and has, among other things, one floor for representation to the Prime Minister. • The facility also consists of garden areas that are used for various events. The use of the facility is reserved for the government and therefore requires that a minister is always present.

5.1.3 Estimated duration

Duration : 4 Year

5.1.4 Renewal

Maximum renewals : 2
Other information about renewals : The framework agreement period is 2 years from contract signing. The contracting authority has the right to extend the framework agreement for a further one year at a time, up to 2 times.

5.1.5 Value

Estimated value excluding VAT : 6 000 000 Norwegian krone
Maximum value of the framework agreement : 6 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Sources of selection criteria : Procurement Document

5.1.11 Procurement documents

Deadline for requesting additional information : 30/10/2025 11:00 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 07/11/2025 11:00 +00:00
Deadline until which the tender must remain valid : 3 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Oslo tingrett
Information about review deadlines : In accordance with the procurement regulations.

8. Organisations

8.1 ORG-0001

Official name : Utenriksdepartementet
Registration number : 972417920
Postal address : Postboks 8114 Dep.
Town : Oslo
Postcode : 0032
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Alexandra Wigglesworth
Telephone : +47 98671628
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Oslo tingrett
Registration number : 926 725 939
Postal address : Postboks 2106 Vika
Town : Oslo
Postcode : 0125
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : +47 22035200
Roles of this organisation :
Review organisation

Notice information

Notice identifier/version : bec13dee-4645-4b99-a83b-58a5dab86579 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 02/10/2025 11:23 +00:00
Notice dispatch date (eSender) : 02/10/2025 11:30 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00648228-2025
OJ S issue number : 190/2025
Publication date : 03/10/2025