EU participation at Osaka World Expo. 2025

The negotiated procedure is to procure new services that constitute a repetition of similar services under the contract for EU's participation to Osaka Expo. The negotiated procedure is to procure new services that constitute a repetition of similar services under the contract for EU's participation to Osaka Expo.

CPV: 79416200 Usluge savjetovanja na području odnosa s javnošću
mjesto izvršenja:
EU participation at Osaka World Expo. 2025
registar:
European Commission, FPI - Service for Foreign Policy Instruments
nagradni broj:
EC-FPI/TYO/2025/EA-NP/0008

1. Buyer

1.1 Buyer

Official name : European Commission, FPI - Service for Foreign Policy Instruments
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : EU participation at Osaka World Expo. 2025
Description : The negotiated procedure is to procure new services that constitute a repetition of similar services under the contract for EU's participation to Osaka Expo.
Procedure identifier : a07866db-754b-4084-9e39-71fa653bb077
Internal identifier : EC-FPI/TYO/2025/EA-NP/0008
Type of procedure : Negotiated without prior call for competition

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79416200 Public relations consultancy services

2.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

2.1.3 Value

Estimated value excluding VAT : 1 550 000 Euro

2.1.4 General information

Legal basis :
Regulation (EU, Euratom) 2024/2509

5. Lot

5.1 Lot technical ID : LOT-0001

Title : EU participation at Osaka World Expo. 2025
Description : The negotiated procedure is to procure new services that constitute a repetition of similar services under the contract for EU's participation to Osaka Expo.
Internal identifier : EC-FPI/TYO/2025/EA-NP/0008

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79416200 Public relations consultancy services

5.1.2 Place of performance

Anywhere
Additional information : The contract will be performed in Japan

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 24 Month

5.1.5 Value

Estimated value excluding VAT : 1 550 000 Euro

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 80
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Commission, FPI - Service for Foreign Policy Instruments
Organisation signing the contract : European Commission, FPI - Service for Foreign Policy Instruments

6. Results

Value of all contracts awarded in this notice : 1 550 000 Euro
Direct award :
Justification for direct award : New works or services, constituting a repetition of existing works or services and ordered in accordance with the strict conditions stated in the Directive
Other justification : In line with Article 164 Point 1(d) and (f) and Annex I Section 2, Point 11.1(e) of the Financial Regulation (Regulation 2018/1046 of 18 July 2018) it is aimed to procure new services consisting in the repetition of similar services entrusted to the economic operator (GL events Live) to which the same contracting authority awarded an original contract (no. NDICI FPN FPI/2024/455132 on EU participation at OSAKA World Expo), provided that the original contract was awarded after publication of a contract notice that indicated the extent of possible new services, the conditions under which they will be awarded (i.e. the possible use of the negotiated procedure), and the total estimated amount for these subsequent services. The procurement notice of contract NDICI FPN FPI/2024/455132 foresees additional service, provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 100 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : GL EVENTS LIVE
Tender :
Tender identifier : GL EVENTS LIVE
Identifier of lot or group of lots : LOT-0001
Value of the tender : 1 550 000 Euro
Subcontracting : Yes
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : 2025/484-359
Date on which the winner was chosen : 19/06/2025
Information about European Union funds
Name of EU-financed project or programme : Neighbourhood, Development and International Cooperation Instrument (NDICI) (2021/2027)
Organisation signing the contract : European Commission, FPI - Service for Foreign Policy Instruments

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : European Commission, FPI - Service for Foreign Policy Instruments
Registration number : COM
Department : FPI.3 - Rapid Response Europe, Asia & Americas
Postal address : Europa House, 4-6-28 Minami-Azabu, Minato-ku
Town : Tokyo
Postcode : 106-0047
Country : Japan
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures
Organisation signing the contract

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : GL EVENTS LIVE
Size of the economic operator : Large
Registration number : FR45378932354
Postal address : ROUTE D'IRIGNY, ZONE INDUSTRIELLE
Town : BRIGNAIS
Postcode : 69530
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( FRZZZ )
Country : France
Telephone : +3 2 25151317
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

Notice information

Notice identifier/version : ec263724-dd29-46de-965f-0797354d7f6b - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 08/07/2025 08:51 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00446618-2025
OJ S issue number : 129/2025
Publication date : 09/07/2025