Enterprise Recource Planning (ERP) system for the municipalities of the Kongsberg region

The objective of the procurement is to enter into a contract for a new ERP system for the Kongsberg region ́s 9 municipalities; Kongsberg, Notodden, Tinn, Hjartdal, Rollag, Nore og Uvdal, Sigdal, Flesberg og Krødsherad. In 2024 the number of inhabitants in the Kongsberg region is approx. 62,000. See the …

CPV: 48000000 Programski paketi i informacijski sustavi, 48400000 Programski paket za poslovnu transakciju i osobno poslovanje, 48440000 Programski paket za financijsku analizu i računovodstvo, 48443000 Programski paket za računovodstvo, 48450000 Programski paket za obračun vremena ili za ljudske resurse, 48451000 Programski paket za planiranje resursa tvrtke, 48800000 Informacijski sustavi i poslužitelji, 48812000 Financijski informacijski sustavi, 72000000 Usluge informacijske tehnologije: savjetovanje, razvoj programske podrške, internet i podrška, 72253200 Usluge sistemske podrške, 72200000 Usluge programiranja i usluge savjetovanja, 72250000 Sistemske usluge i usluge potpore, 72260000 Usluge povezane s programskom podrškom, 72262000 Usluge razvoja programske podrške, 72268000 Usluge dobave programske podrške, 72300000 Podatkovne usluge, 72310000 Usluge obrade podataka
mjesto izvršenja:
Enterprise Recource Planning (ERP) system for the municipalities of the Kongsberg region
registar:
KONGSBERGREGIONENS KOMMUNALE OPPGAVEFELLESSKAP FOR TJENESTEUTVIK
nagradni broj:
117

1. Buyer

1.1 Buyer

Official name : KONGSBERGREGIONENS KOMMUNALE OPPGAVEFELLESSKAP FOR TJENESTEUTVIK
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Enterprise Recource Planning (ERP) system for the municipalities of the Kongsberg region
Description : The objective of the procurement is to enter into a contract for a new ERP system for the Kongsberg region ́s 9 municipalities; Kongsberg, Notodden, Tinn, Hjartdal, Rollag, Nore og Uvdal, Sigdal, Flesberg og Krødsherad. In 2024 the number of inhabitants in the Kongsberg region is approx. 62,000.  See the requirement specifications, annex 4 for a detailed description of the procurement. This is prequalification in the competition. The award criteria shall NOT be answered in this phase. The tender structure is described in the tender documentation. Annex to the notice: 1. SSA-L General contract text  2. SSA-L Annex (with relevant additional information)  3. SSA-L Alteration Log  4. Annex 1.1 KR Requirement Specifications.  5. Annex 1.2 Integrations (not attached now, but shared with qualified tenderers)  6. Annex 1.3 Other legal subjects  7. Annex 1.4 Use of the assessment form.   8. Annex 2.1 WCAG check list  9. Annex 3.0 Data Processing Contract  10. Annex 3.1 Data Processing Agreement annex.  11. Annex 6 Price Form.  12. Tender documentation
Procedure identifier : 11e189e9-52ee-42a4-9f8a-6545bc10478d
Internal identifier : 117
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48443000 Accounting software package
Additional classification ( cpv ): 48450000 Time accounting or human resources software package
Additional classification ( cpv ): 48451000 Enterprise resource planning software package
Additional classification ( cpv ): 48800000 Information systems and servers
Additional classification ( cpv ): 48812000 Financial information systems
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72253200 Systems support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72262000 Software development services
Additional classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 72300000 Data services
Additional classification ( cpv ): 72310000 Data-processing services

2.1.2 Place of performance

Country subdivision (NUTS) : Viken ( NO082 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 25 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Enterprise Recource Planning (ERP) system for the municipalities of the Kongsberg region
Description : The objective of the procurement is to enter into a contract for a new ERP system for the Kongsberg region ́s 9 municipalities; Kongsberg, Notodden, Tinn, Hjartdal, Rollag, Nore og Uvdal, Sigdal, Flesberg og Krødsherad. In 2024 the number of inhabitants in the Kongsberg region is approx. 62,000.  See the requirement specifications, annex 4 for a detailed description of the procurement. This is prequalification in the competition. The award criteria shall NOT be answered in this phase. The tender structure is described in the tender documentation. Annex to the notice: 1. SSA-L General contract text  2. SSA-L Annex (with relevant additional information)  3. SSA-L Alteration Log  4. Annex 1.1 KR Requirement Specifications.  5. Annex 1.2 Integrations (not attached now, but shared with qualified tenderers)  6. Annex 1.3 Other legal subjects  7. Annex 1.4 Use of the assessment form.   8. Annex 2.1 WCAG check list  9. Annex 3.0 Data Processing Contract  10. Annex 3.1 Data Processing Agreement annex.  11. Annex 6 Price Form.  12. Tender documentation
Internal identifier : 111

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48443000 Accounting software package
Additional classification ( cpv ): 48450000 Time accounting or human resources software package
Additional classification ( cpv ): 48451000 Enterprise resource planning software package
Additional classification ( cpv ): 48800000 Information systems and servers
Additional classification ( cpv ): 48812000 Financial information systems
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72253200 Systems support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72262000 Software development services
Additional classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 72300000 Data services
Additional classification ( cpv ): 72310000 Data-processing services

5.1.3 Estimated duration

Start date : 03/02/2025

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description : Tenderers shall fill in the price form and enclose this. The stated volumes are only set to compare the tenders and are not binding for the Contracting Authority. The stated prices shall be in NOK, excluding VAT and include all costs.  See further information on prices in SSA-L annex 6.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Criterion :
Type : Quality
Name :
Description : Under this criteria, quality and user friendliness will be assessed as follows: Response to requirement specifications, Annex 1.1 KR requirement specification is weighted with 30% Responses to annexes 1,3 and 4 in the document SSA-L Annex weighted with a 15% Demo of the solution for user stories, described in annex 1, chapter 1.1.6 in the document SSA-L Annex, weighted with 15%
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Criterion :
Type : Quality
Name :
Description : Competence: Tenderers must offer relevant competence in relation to the different roles in the offered project organisation and a good service level in accordance with the requirements described in Annex 1 in the document SSA-L Annex, as well as Annex 1.1 KR requirement specification.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Criterion :
Type : Quality
Name :
Description : The nature of the procurement has a climate footprint and an environmental impact that is immaterial.  After an assessment, the contracting authority has concluded that climate and environment will not be used in this competition as an award criteria or as a requirement in the requirement specification. The background for this is that the nature of the procurement is typically office work with limited travel activities. It is the contracting authority ́s assessment that the climate footprint and environmental impact of the execution of this agreement will be almost the same as that of a permanent employee.  The contracting authority therefore believes that in this case we find ourselves in the exclusionary provision in the procurement regulations § 7-9 fifth paragraph, as the procurement is justified in accordance with nature to have a climate footprint and an environmental impact that is immaterial.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 0
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Buskerud tingrett -
Organisation providing additional information about the procurement procedure : KONGSBERGREGIONENS KOMMUNALE OPPGAVEFELLESSKAP FOR TJENESTEUTVIK -

6. Results

Value of all contracts awarded in this notice : 50 278 290 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Visma Enterprise AS
Tender :
Tender identifier : 301
Identifier of lot or group of lots : LOT-0000
Contract information :
Identifier of the contract : 163
Date of the conclusion of the contract : 04/03/2025

8. Organisations

8.1 ORG-0001

Official name : KONGSBERGREGIONENS KOMMUNALE OPPGAVEFELLESSKAP FOR TJENESTEUTVIK
Registration number : 995969653
Postal address : Dyrmyrgata 38
Town : KONGSBERG
Postcode : 3616
Country subdivision (NUTS) : Viken ( NO082 )
Country : Norway
Contact point : Hanne Kathrine Waade
Telephone : +47 46505180
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name : Buskerud tingrett
Registration number : 826726342
Postal address : Postboks 1066 Bragernes
Town : Drammen
Postcode : 3001
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : +47 32211600
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Artifik AS
Registration number : 925364967
Postal address : Stortingsgata 12
Town : Oslo
Postcode : 0161
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : +47 46630107
Internet address : https://artifik.no
Roles of this organisation :
Procurement service provider

8.1 ORG-0004

Official name : Visma Enterprise AS
Registration number : 982410339
Postal address : Karenslyst allé 56
Town : Oslo
Postcode : 0277
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( NOZZZ )
Country : Norway
Telephone : +47 46404000
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

11. Notice information

11.1 Notice information

Notice identifier/version : 87d8a691-4238-45cb-b48d-10a928a577cd - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 04/03/2025 13:49 +00:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00145750-2025
OJ S issue number : 45/2025
Publication date : 05/03/2025