Cloud-based operations

The competition is for the establishment of a cloud system, as well as the overall delivery of IT operations and related services. A desired final state by 31.12.2026 is that Tønsberg municipality has a complete architecture that safeguards all services and assignments that a Norwegian municipality has, which includes, among …

CPV: 72000000 Usluge informacijske tehnologije: savjetovanje, razvoj programske podrške, internet i podrška, 72300000 Podatkovne usluge
mjesto izvršenja:
Cloud-based operations
registar:
Tønsberg kommune
nagradni broj:
24354

1. Buyer

1.1 Buyer

Official name : Tønsberg kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Cloud-based operations
Description : The competition is for the establishment of a cloud system, as well as the overall delivery of IT operations and related services. A desired final state by 31.12.2026 is that Tønsberg municipality has a complete architecture that safeguards all services and assignments that a Norwegian municipality has, which includes, among other things: that the contracting authority has taken over responsibility for all services and systems that Jarlsberg IKT currently provides and provides to the municipality. that the software portfolio is, to the greatest possible degree, SaaS that services such as networks, client and meeting room equipment, print, security management and backup are procured in the market, primarily as a "service/as-a-service". that other services are provided by the contracting authority itself or by the hire of competence. The list is not necessarily exhaustive, so the idea is that the IT partner is assisting the municipality in fulfilling all of the municipality ́s needs. A desired final state by 31.12.2028 is that the entire software portfolio is cloud-based SaaS services where the contracting authority has management and follow-up responsibility, and where the municipality has established a good cooperation with suppliers and IT partners in service outsourced areas that have resulted in a robust organisation that is future orientated, innovative and financially optimal. The procurement ́s value is estimated to: Above the EEA threshold. The volume is an estimate and is not binding for the contracting authority. It is difficult to determine a more exact value, as the contracting authority ́s need for call-offs will vary. See the procurement documents for further information. A draft of the tender documentation is attached to this qualification documentation. The contracting authority reserves the right to make minor, not significant changes to this basis before tenderers are invited to submit a tender.
Procedure identifier : 40f99888-5f89-445b-bccc-ef70710351cc
Previous notice : 1c756158-71c2-4987-93fc-0501875e1e28-01
Internal identifier : 24354
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Main features of the procedure : About this phase (STEP 1): The competition will be held in accordance with the Public Procurement Act from 17 June 2016 no. 73 (LOA), with the accompanying regulations of 12 August 2016 no. 974 (FOA), as well as the provisions in this tender documentation. The competition will be held as a procurement procedure in accordance with the regulations, Parts I and III. All interested tenderers can present a request for participation in this procedure. Tenderers who are qualified will be invited to submit a tender. About the later tender phase (STAGE 2): There can be a first reduction of the number of tenders before the negotiations, based on the award criteria stated in 1.3 in stage 2, with the weighting stated there. There can also be a reduction of the number of tenders during the negotiations. Negotiations will only be carried out if the contracting authority, after the tenders have been received, considers it appropriate. Tenderers must therefore submit their best tender and cannot expect to be invited to negotiations. Negotiations can be made on all sides of the tender and minutes will be kept from the negotiations. Revised tenders must be submitted in writing. The Contracting Authority has set aside time for negotiations Friday 16.05.2025. Tenderers are asked to keep the day off. The contracting authority points out that the exceptions in accordance with the regulations §13-2 a, c and d will be used for the procurement. The procurement is announced in the DOFFIN and TED database.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72300000 Data services

2.1.2 Place of performance

Country subdivision (NUTS) : Vestfold ( NO093 )
Country : Norway

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : General part (STEP 2)
Description : The competition is for the establishment of a cloud system, as well as the overall delivery of IT operations and related services. A desired final state by 31.12.2026 is that Tønsberg municipality has a complete architecture that safeguards all services and assignments that a Norwegian municipality has, which includes, among other things: that the contracting authority has taken over responsibility for all services and systems that Jarlsberg IKT currently provides and provides to the municipality. that the software portfolio is, to the greatest possible degree, SaaS that services such as networks, client and meeting room equipment, print, security management and backup are procured in the market, primarily as a "service/as-a-service". that other services are provided by the contracting authority itself or by the hire of competence. The list is not necessarily exhaustive, so the idea is that the IT partner is assisting the municipality in fulfilling all of the municipality ́s needs. A desired final state by 31.12.2028 is that the entire software portfolio is cloud-based SaaS services where the contracting authority has management and follow-up responsibility, and where the municipality has established a good cooperation with suppliers and IT partners in service outsourced areas that have resulted in a robust organisation that is future orientated, innovative and financially optimal. The procurement ́s value is estimated to: Above the EEA threshold. The volume is an estimate and is not binding for the contracting authority. It is difficult to determine a more exact value, as the contracting authority ́s need for call-offs will vary. See the procurement documents for further information. A draft of the tender documentation is attached to this qualification documentation. The contracting authority reserves the right to make minor, not significant changes to this basis before tenderers are invited to submit a tender.
Internal identifier : 24354

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72300000 Data services

5.1.2 Place of performance

Country subdivision (NUTS) : Vestfold ( NO093 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Start date : 15/06/2025
Duration end date : 14/06/2031

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.7 Strategic procurement

5.1.10 Award criteria

Criterion :
Type : Cost
Description : -
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Criterion :
Type : Quality
Name : Solution proposals, functionality and user friendliness.
Description : -
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 25
Criterion :
Type : Quality
Name : Implementation
Description : -
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15
Criterion :
Type : Quality
Name : Service and assignment specific competence
Description : -
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10
Criterion :
Type : Quality
Name : Environment
Description : -
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Vestfold tingrett
Information about review deadlines : -
Organisation providing more information on the review procedures : Tønsberg kommune
Organisation signing the contract : Tønsberg kommune

5.1 Lot technical ID : LOT-0002

Title : General part
Description : The competition is for the establishment of a cloud system, as well as the overall delivery of IT operations and related services. A desired final state by 31.12.2026 is that Tønsberg municipality has a complete architecture that safeguards all services and assignments that a Norwegian municipality has, which includes, among other things: that the contracting authority has taken over responsibility for all services and systems that Jarlsberg IKT currently provides and provides to the municipality. that the software portfolio is, to the greatest possible degree, SaaS that services such as networks, client and meeting room equipment, print, security management and backup are procured in the market, primarily as a "service/as-a-service". that other services are provided by the contracting authority itself or by the hire of competence. The list is not necessarily exhaustive, so the idea is that the IT partner is assisting the municipality in fulfilling all of the municipality ́s needs. A desired final state by 31.12.2028 is that the entire software portfolio is cloud-based SaaS services where the contracting authority has management and follow-up responsibility, and where the municipality has established a good cooperation with suppliers and IT partners in service outsourced areas that have resulted in a robust organisation that is future orientated, innovative and financially optimal. The procurement ́s value is estimated to: Above the EEA threshold. The volume is an estimate and is not binding for the contracting authority. It is difficult to determine a more exact value, as the contracting authority ́s need for call-offs will vary. See the procurement documents for further information. A draft of the tender documentation is attached to this qualification documentation. The contracting authority reserves the right to make minor, not significant changes to this basis before tenderers are invited to submit a tender offer.
Internal identifier : 1626098

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72300000 Data services

5.1.2 Place of performance

Country subdivision (NUTS) : Vestfold ( NO093 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Start date : 15/06/2025
Duration end date : 14/06/2031

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.7 Strategic procurement

5.1.10 Award criteria

Criterion :
Type : Cost
Name : Prices and Costs
Description : -
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Criterion :
Type : Quality
Name : Solution proposals, functionality and user friendliness.
Description : -
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 25
Criterion :
Type : Quality
Name : Implementation
Description : -
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15
Criterion :
Type : Quality
Name : Service and assignment specific competence
Description : -
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 10
Criterion :
Type : Quality
Name : Environment
Description : -
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Vestfold tingrett
Information about review deadlines : -
Organisation providing more information on the review procedures : Tønsberg kommune
Organisation signing the contract : Tønsberg kommune

6. Results

Value of all contracts awarded in this notice : 3 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Atea AS
Tender :
Tender identifier : Tønsberg kommune - skybasert drift
Identifier of lot or group of lots : LOT-0001
Value of the tender : 1 Norwegian krone
Subcontracting : Not yet known
Contract information :
Identifier of the contract : 24354-1
Title : General part (STEP 2) -Atea AS 1
Date on which the winner was chosen : 16/06/2025
Date of the conclusion of the contract : 27/06/2025
Organisation signing the contract : Tønsberg kommune

6.1.3 Non-winning tenderers :

Tenderer :
Official name : Braathe AS
Tenderer :
Official name : Innofactor AS

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 3

6.1 Result lot ldentifier : LOT-0002

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Atea AS
Tender :
Tender identifier : Tønsberg kommune - skybasert drift
Identifier of lot or group of lots : LOT-0002
Value of the tender : 1 Norwegian krone
Subcontracting : Not yet known
Contract information :
Identifier of the contract : -
Title : General part-Atea AS 1
Date on which the winner was chosen : 16/06/2025
Date of the conclusion of the contract : 27/06/2025
Organisation signing the contract : Tønsberg kommune

6.1.3 Non-winning tenderers :

Tenderer :
Official name : Braathe AS
Tenderer :
Official name : Innofactor AS

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 3

8. Organisations

8.1 ORG-0001

Official name : Tønsberg kommune
Registration number : 921383681
Department : Innkjøp
Postal address : Tollbodgata 22
Town : Tønsberg
Postcode : 3111
Country subdivision (NUTS) : Vestfold ( NO093 )
Country : Norway
Contact point : Arne Hvidsten
Telephone : +4733 34 80 00
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures
Organisation signing the contract

8.1 ORG-0002

Official name : Vestfold tingrett
Registration number : 926 723 618
Postal address : Postboks 2013
Town : Tønsberg
Postcode : 3103
Country subdivision (NUTS) : Vestfold ( NO093 )
Country : Norway
Telephone : 33 20 67 00
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Braathe AS
Size of the economic operator : Large
Registration number : 981933311
Department : Salg
Postal address : Nærumveien 24
Town : Rygge
Postcode : 1580
Country subdivision (NUTS) : Østfold ( NO083 )
Country : Norway
Contact point : Anne Lena Lyngøy
Telephone : 69013000
Roles of this organisation :
Tenderer

8.1 ORG-0004

Official name : Atea AS
Size of the economic operator : Large
Registration number : 976239997
Department : Bid Management
Postal address : Karvesvingen 5
Town : Oslo
Postcode : 0579
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Salg BTV Salg BTV
Telephone : +47 23 25 72 00
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001 LOT-0002

8.1 ORG-0005

Official name : Innofactor AS
Size of the economic operator : Large
Registration number : 998784832
Department : Salg
Postal address : Aker Brygge Business Centre
Town : Oslo
Postcode : 0115
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Odd Arild Haugen
Telephone : 22 44 33 23
Roles of this organisation :
Tenderer

Notice information

Notice identifier/version : 6375b06c-b4a0-4c4f-b4b1-ae54d1875440 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 27/07/2025 16:10 +00:00
Notice dispatch date (eSender) : 27/07/2025 16:22 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00493599-2025
OJ S issue number : 143/2025
Publication date : 29/07/2025