THETIS Enhancement and Maintenance

The objective is to establish a framework contract with a contractor for the maintenance and enhancement of the systems THETIS, THETIS-EU, THETIS-MED, MRV, DONA, RO DB, the EU Certification Platform, and all their subsidiary components. The contract will also cover the development of functionalities to support the relevant communities in …

CPV: 72262000 Software development services, 72267000 Software maintenance and repair services, 72230000 Custom software development services
spriocdháta:
DFómh. 6, 2025, 4 i.n.
cineál spriocdháta:
tairisceana
áit fhorghníomhaithe:
THETIS Enhancement and Maintenance
clárlann:
European Maritime Safety Agency
uimhir dámhachtana:
EMSA/2025/OP/0023

1. Buyer

1.1 Buyer

Official name : European Maritime Safety Agency
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : THETIS Enhancement and Maintenance
Description : The objective is to establish a framework contract with a contractor for the maintenance and enhancement of the systems THETIS, THETIS-EU, THETIS-MED, MRV, DONA, RO DB, the EU Certification Platform, and all their subsidiary components. The contract will also cover the development of functionalities to support the relevant communities in fulfilling their obligations under European Union and international maritime legislation, the Paris MoU and Mediterranean MoU on Port State Control, as well as any future legislation, regimes, or maritime digital services falling within the remit of the Agency. The systems must be capable of handling various data simultaneously while ensuring the necessary separation of information.
Procedure identifier : e170fbac-df99-48f7-a256-5ee0f92e32d2
Internal identifier : EMSA/2025/OP/0023
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72262000 Software development services

2.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

2.1.3 Value

Estimated value excluding VAT : 13 300 000 Euro

2.1.4 General information

Additional information : In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2024/2509

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 4
Terms of contract :
Maximum number of lots for which contracts can be awarded to one tenderer : 4

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Lot 1 Reporting tools
Description : It covers systems supporting EU Member States in fulfilling their maritime reporting obligations and subsequent report analysis, which includes DONA, DONA for Flag State Directive, Recognised Organisations (RO) DB, Ship Source Pollution (SSP) Whistleblower Channel (including Mobile App) and Public Overview.
Internal identifier : EMSA/2025/OP/0023-LOT-1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72262000 Software development services
Additional classification ( cpv ): 72267000 Software maintenance and repair services
Additional classification ( cpv ): 72230000 Custom software development services

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 2 100 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 06/10/2025 16:00 +01:00
Deadline until which the tender must remain valid : 10 Month
Information about public opening :
Opening date : 08/10/2025 10:00 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Maritime Safety Agency

5.1 Lot technical ID : LOT-0002

Title : Lot 2 MRV
Description : It covers systems supporting environmental regulatory implementation and includes: MRV, ETS and FuelEU.
Internal identifier : EMSA/2025/OP/0023-LOT-2

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72262000 Software development services
Additional classification ( cpv ): 72230000 Custom software development services
Additional classification ( cpv ): 72267000 Software maintenance and repair services

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 3 200 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 06/10/2025 16:00 +01:00
Deadline until which the tender must remain valid : 10 Month
Information about public opening :
Opening date : 08/10/2025 10:00 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Maritime Safety Agency

5.1 Lot technical ID : LOT-0003

Title : Lot 3 THETIS
Description : It covers systems supporting Port State Control and inspection regimes under THETIS and its various modules: THETIS, THETIS MED, THETIS EU, THETIS eCertificates and a new THETIS Flag State inspection module.
Internal identifier : EMSA/2025/OP/0023-LOT-3

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72262000 Software development services
Additional classification ( cpv ): 72230000 Custom software development services
Additional classification ( cpv ): 72267000 Software maintenance and repair services

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 4 100 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 06/10/2025 16:00 +01:00
Deadline until which the tender must remain valid : 10 Month
Information about public opening :
Opening date : 08/10/2025 10:00 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Maritime Safety Agency

5.1 Lot technical ID : LOT-0004

Title : Lot 4 E-Certification Platforms
Description : It covers systems supporting Seafarers’ e-certification platform, and the Flag State Digital Solutions stemming from the revision of the flag State Directive.
Internal identifier : EMSA/2025/OP/0023-LOT-4

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72262000 Software development services
Additional classification ( cpv ): 72230000 Custom software development services
Additional classification ( cpv ): 72267000 Software maintenance and repair services

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 3 900 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 06/10/2025 16:00 +01:00
Deadline until which the tender must remain valid : 10 Month
Information about public opening :
Opening date : 08/10/2025 10:00 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Maritime Safety Agency

8. Organisations

8.1 ORG-0001

Official name : European Maritime Safety Agency
Registration number : EMSA
Postal address : Praça Europa 4
Town : Lisbon
Postcode : P-1249-206
Country subdivision (NUTS) : Grande Lisboa ( PT1A0 )
Country : Portugal
Telephone : +351 21 1209 200
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 8ce4986b-e2f2-4364-896c-e20fca0dfb38 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 21/08/2025 10:57 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00550862-2025
OJ S issue number : 160/2025
Publication date : 22/08/2025