The delivery, implementation and maintenance of ETRM software

This is the Selection Guide for the Selection Phase pertaining to HVC’s European tender on the basis of the competitive procedure with negotiations as referred to in Articles 2.30 and 2.31 of the Dutch Public Procurement Act. HVC Energie is intending to purchase an Energy Trading and Risk Management system …

CPV: 48100000 Industry specific software package, 72200000 Software programming and consultancy services
áit fhorghníomhaithe:
The delivery, implementation and maintenance of ETRM software
clárlann:
N.V. HVC
uimhir dámhachtana:
T146734

1. Buyer

1.1 Buyer

Official name : N.V. HVC
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Environmental protection

2. Procedure

2.1 Procedure

Title : The delivery, implementation and maintenance of ETRM software
Description : This is the Selection Guide for the Selection Phase pertaining to HVC’s European tender on the basis of the competitive procedure with negotiations as referred to in Articles 2.30 and 2.31 of the Dutch Public Procurement Act. HVC Energie is intending to purchase an Energy Trading and Risk Management system to improve the current way of working and optimize business processes in the Energy Trading department. Currently, the organization relies on a basic deal capturing system and a workflow where many results and data are visualized through Power BI. Additionally, risk calculations, such as Value at Risk (VaR), are also performed by the department itself using Power BI. To reduce workload and minimize susceptibility to errors, HVC is seeking a simple yet reliable application. The desired solution should be future-proof, capable of adapting to the latest developments, and able to handle the increasing complexity of the energy sector. This Tender is divided into a Selection Phase and a Negotiation Phase. This Selection Guide relates only to the Selection Phase. In this phase, a maximum of four Candidates will be selected to submit a Tender in the Negotiation Phase. The selected Tenderers will be invited to submit an initial Tender in the Negotiation Phase, after which one or more interview rounds will take place. The Tenderers can then submit their best and final offer (the BAFO). At the end of the Negotiation Phase, an Agreement will be concluded with one Tenderer.
Procedure identifier : e65e2353-12c8-4328-8761-c20cf5182425
Internal identifier : T146734
Type of procedure : Competitive dialogue

2.1.1 Purpose

Main nature of the contract : Services
Additional nature of the contract : Supplies
Main classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 48100000 Industry specific software package

2.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : See documentation

2.1.3 Value

Estimated value excluding VAT : 1 500 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Notice
Participation in a criminal organisation : See documentation

5. Lot

5.1 Lot technical ID : LOT-0000

Title : The delivery, implementation and maintenance of ETRM software
Description : This is the Selection Guide for the Selection Phase pertaining to HVC’s European tender on the basis of the competitive procedure with negotiations as referred to in Articles 2.30 and 2.31 of the Dutch Public Procurement Act. HVC Energie is intending to purchase an Energy Trading and Risk Management system to improve the current way of working and optimize business processes in the Energy Trading department. Currently, the organization relies on a basic deal capturing system and a workflow where many results and data are visualized through Power BI. Additionally, risk calculations, such as Value at Risk (VaR), are also performed by the department itself using Power BI. To reduce workload and minimize susceptibility to errors, HVC is seeking a simple yet reliable application. The desired solution should be future-proof, capable of adapting to the latest developments, and able to handle the increasing complexity of the energy sector. This Tender is divided into a Selection Phase and a Negotiation Phase. This Selection Guide relates only to the Selection Phase. In this phase, a maximum of four Candidates will be selected to submit a Tender in the Negotiation Phase. The selected Tenderers will be invited to submit an initial Tender in the Negotiation Phase, after which one or more interview rounds will take place. The Tenderers can then submit their best and final offer (the BAFO). At the end of the Negotiation Phase, an Agreement will be concluded with one Tenderer.
Internal identifier : T146734

5.1.1 Purpose

Main nature of the contract : Services
Additional nature of the contract : Supplies
Main classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 48100000 Industry specific software package

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : See documentation

5.1.3 Estimated duration

Duration : 4 Year

5.1.4 Renewal

Maximum renewals : 2
Other information about renewals : 2 x 2 years renewal

5.1.5 Value

Estimated value excluding VAT : 1 500 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

5.1.11 Procurement documents

Address of the procurement documents : https://s2c.mercell.com/today/146734

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Allowed
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Required
Deadline for receipt of requests to participate : 15/09/2025 20:59 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Rechtbank Haarlem
Information about review deadlines : See documentation

8. Organisations

8.1 ORG-0001

Official name : N.V. HVC
Registration number : 37061260
Postal address : Jadestraat 1
Town : Alkmaar
Postcode : 1812RD
Country subdivision (NUTS) : Alkmaar en omgeving ( NL328 )
Country : Netherlands
Contact point : F.H. Stam
Telephone : +31612695298
Internet address : https://www.hvcgroep.nl
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Rechtbank Haarlem
Registration number : 82941742
Town : Haarlem
Postcode : 1812 RD
Country subdivision (NUTS) : Alkmaar en omgeving ( NL328 )
Country : Netherlands
Telephone : +31725411311
Roles of this organisation :
Review organisation

Notice information

Notice identifier/version : 7bd6916c-a9a0-4edc-b87c-f2c426b5c231 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 15/07/2025 10:32 +00:00
Notice dispatch date (eSender) : 15/07/2025 10:33 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00464689-2025
OJ S issue number : 134/2025
Publication date : 16/07/2025