Provision of Event and Exhibition Organisation, Materials and Support Services

The aim of the contract to be signed as a result of this interinstitutional procurement is the provision of services for the organisation of events and exhibitions, and provision of respective materials and support services as further described in the procurement documents. The objective of this procurement procedure is to …

CPV: 79952000 Event services
spriocdháta:
Meith. 23, 2025, 5 i.n.
cineál spriocdháta:
tairisceana
áit fhorghníomhaithe:
Provision of Event and Exhibition Organisation, Materials and Support Services
clárlann:
European Union Agency for the Space Programme
uimhir dámhachtana:
EUSPA/PRG/2025/OP/0001

1. Buyer

1.1 Buyer

Official name : European Union Agency for the Space Programme
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Commission, DG DEFIS - Defence Industry and Space
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Provision of Event and Exhibition Organisation, Materials and Support Services
Description : The aim of the contract to be signed as a result of this interinstitutional procurement is the provision of services for the organisation of events and exhibitions, and provision of respective materials and support services as further described in the procurement documents. The objective of this procurement procedure is to conclude multiple framework contracts in cascade with maximum 3 (three) Contractors for the provision of the services described above and in the procurement documents. The FWC shall have a maximum total duration of four years (including renewals).
Procedure identifier : ed13910e-d9f8-4057-aeca-d07361fba8ad
Internal identifier : EUSPA/PRG/2025/OP/0001
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services

2.1.3 Value

Estimated value excluding VAT : 4 000 000 Euro

2.1.4 General information

Additional information : Please note that any reference to Financial Regulation (EU, Euratom) 2018/1046 in the Contract Notice shall read as a reference to Regulation (EU, Euratom) 2024/2509. Economic operators are informed that some of the Annexes to the Draft FWC and Tender Specifications might be embedded in the FWC or Tender Specifications file when not provided in a separate file among the procurement documents.In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2018/1046

2.1.6 Grounds for exclusion

Bankruptcy : For the full list of exclusion grounds please consult the procurement documents.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Provision of Event and Exhibition Organisation, Materials and Support Services
Description : The aim of the contract to be signed as a result of this interinstitutional procurement is the provision of services for the organisation of events and exhibitions, and provision of respective materials and support services as further described in the procurement documents. The objective of this procurement procedure is to conclude multiple framework contracts in cascade with maximum 3 (three) Contractors for the provision of the services described above and in the procurement documents. The FWC shall have a maximum total duration of four years (including renewals).
Internal identifier : EUSPA/PRG/2025/OP/0001

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 4 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
Information about European Union funds
EU funds programme : European Space Programme (2021/2027)
The procurement is covered by the Government Procurement Agreement (GPA) : no
Information about previous notices :
Identifier of the previous notice : 781668-2024

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : Please consult the procurement documents.
Criterion :
Type : Economic and financial standing
Description : Please consult the procurement documents.
Criterion :
Type : Technical and professional ability
Description : Please consult the procurement documents.

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Name :
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 23/06/2025 17:00 +02:00
Deadline until which the tender must remain valid : 9 Month
Information about public opening :
Opening date : 24/06/2025 11:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union -

8. Organisations

8.1 ORG-0001

Official name : European Union Agency for the Space Programme
Registration number : EUSPA
Department : EUSPA.OED - EXECUTIVE DIRECTOR,EUSPA.OED.02 - COMMUNICATIONS
Postal address : Janovského 438/2, Prague 7 – Holesovice
Town : Prague
Postcode : 170 00
Country subdivision (NUTS) : Hlavní město Praha ( CZ010 )
Country : Czechia
Telephone : +420 234 766 000
Roles of this organisation :
Buyer
Group leader
Central purchasing body awarding public contracts or concluding framework agreements for works, supplies or services intended for other buyers

8.1 ORG-0002

Official name : European Commission, DG DEFIS - Defence Industry and Space
Registration number : COM
Postal address : Avenue d'Auderghem 45
Town : Brussels
Postcode : B-1049
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +420 234 766 000
Roles of this organisation :
Buyer

8.1 ORG-0003

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0004

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : 021e1b2e-7012-46fc-8e43-853ad495d5fe - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 15/05/2025 10:44 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00316179-2025
OJ S issue number : 94/2025
Publication date : 16/05/2025