Event Planning Services Implementing the National Climate Stakeholder Forum in Cork City – May 20th

The National Climate Stakeholder Forum (NCSF) was established by the Department of the Environment, Climate and Communications (DECC) in 2022 to function as a consultative forum on climate issues. The purpose of the NCSF is to discuss the key actions that are required to enable the national transition to climate …

CPV: 79952000 Event services
áit fhorghníomhaithe:
Event Planning Services Implementing the National Climate Stakeholder Forum in Cork City – May 20th
clárlann:
Department of the Environment Climate and Communications
uimhir dámhachtana:
1

1. Buyer

1.1 Buyer

Official name : Department of the Environment Climate and Communications
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Event Planning Services Implementing the National Climate Stakeholder Forum in Cork City – May 20th
Description : The National Climate Stakeholder Forum (NCSF) was established by the Department of the Environment, Climate and Communications (DECC) in 2022 to function as a consultative forum on climate issues. The purpose of the NCSF is to discuss the key actions that are required to enable the national transition to climate neutrality and resilience. The NCSF met twice in 2022, twice in 2023 and held a meeting in February 2024 with politicians, senior government officials, stakeholders, academics, industry representatives from small and large organisations, members of the farming and agri-food communities, tourism, NGO’s, and other community and voluntary sector representatives in attendance to discuss practical steps to realising the ambitions set out in the Climate Action Plan 2021 and 2023. It is mutually beneficial to all part-taking in the event and gives a mutual understanding of the issues at the heart of the Climate debate.
Procedure identifier : 14eb8e32-6fbb-4d40-9cb8-ed4d65aeae75
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services

2.1.2 Place of performance

Town : Dublin
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.3 Value

Estimated value excluding VAT : 28 097 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Event Planning Services Implementing the National Climate Stakeholder Forum in Cork City – May 20th
Description : RFQ Event Management Services
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Quantity : 1
Options :
Description of the options : None

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information :

5.1.3 Estimated duration

Start date : 22/04/2025
Duration end date : 01/07/2025

5.1.4 Renewal

Maximum renewals : 0

5.1.5 Value

Estimated value excluding VAT : 28 097 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement
Approach to reducing environmental impacts : Climate change mitigation
Green Procurement Criteria : EU Green Public Procurement criteria
Social objective promoted : Other

5.1.8 Accessibility criteria

Accessibility criteria for persons with disabilities are included

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description : Price
Category of award threshold criterion : Order of importance
Award criterion number : 1
Category of award weight criterion : Fixed value (total)
Award criterion number : 1
Category of award fixed criterion : Maximum number of tenders passing
Award criterion number : 1
Criterion :
Type : Quality
Name :
Description : Quality and relevant experience of resources proposed to deliver this contract
Category of award threshold criterion : Order of importance
Award criterion number : 2
Category of award weight criterion : Fixed value (total)
Award criterion number : 2
Criterion :
Type : Quality
Name :
Description : Methodology and proposed service delivery.
Category of award threshold criterion : Order of importance
Award criterion number : 3
Category of award weight criterion : Fixed value (total)
Award criterion number : 3
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : See RFQ document

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Information about review deadlines : See RFQ document
Organisation whose budget is used to pay for the contract : Department of the Environment Climate and Communications
Organisation executing the payment : Department of the Environment Climate and Communications
Organisation signing the contract : Department of the Environment Climate and Communications

6. Results

Value of all contracts awarded in this notice : 28 097 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Conference Partners Inernational
Tender :
Tender identifier : 1
Identifier of lot or group of lots : LOT-0001
Value of the tender : 28 097 Euro
The tender was ranked : yes
Rank in the list of winners : 1
The tender is a variant : no
Subcontracting : No
Contract information :
Identifier of the contract : 1
Title : Event Planning Services Implementing the National Climate Stakeholder Forum in Cork City – May 20th
Date on which the winner was chosen : 22/04/2025
Date of the conclusion of the contract : 22/04/2025
Organisation signing the contract : Department of the Environment Climate and Communications

6.1.3 Non-winning tenderers :

Tenderer :
Official name : Native Events
Tenderer :
Official name : GoWest

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 3
Range of tenders :
Value of the lowest admissible tender : 18 100 Euro
Value of the highest admissible tender : 32 680 Euro

8. Organisations

8.1 ORG-0001

Official name : Department of the Environment Climate and Communications
Registration number : 4002073W
Postal address : Tom Johnson House, Haddington Road
Town : Dublin
Postcode : D04K7X4
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 01 678 2000
Internet address : http://www.decc.gov.ie
Buyer profile : http://www.decc.gov.ie
Roles of this organisation :
Buyer
Organisation signing the contract
Organisation whose budget is used to pay for the contract
Organisation executing the payment

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : Conference Partners Inernational
Registration number : 1
Postal address : Suite 21 Hyde Building, The Park, Carrickmines, Dublin 18, D18 V448
Town : Dublin
Postcode : D18 V448
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0005

Official name : Native Events
Registration number : 2
Postal address : Hilton House, Ardee Rd, Rathmines, Dublin, 6
Town : Dublin
Postcode : D06 V888
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Roles of this organisation :
Tenderer

8.1 ORG-0006

Official name : GoWest
Registration number : 3
Postal address : Gteic, Spiddal, Co. Galway, H91 CH01
Town : Dublin
Postcode : H91 CH01
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Roles of this organisation :
Tenderer

11. Notice information

11.1 Notice information

Notice identifier/version : c064ec50-047c-45e9-bb9d-821b1534aa69 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 20/05/2025 12:39 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00327084-2025
OJ S issue number : 97/2025
Publication date : 21/05/2025