1.1 Buyer
Official name
:
Education Authority
Education Network for Northern Ireland — “Education Network (NI)”
The Contracting Authority requires ICT services to replace its existing contracts for managed Local Area Network services for post primary and special schools in Northern Ireland (known as “Lot 3”) and managed Wide Area Network Services for all Northern Ireland schools (known as “Lot 5”), together with the re-procurement of …
CPV: 72500000 Computer-related services
1. Buyer
2. Procedure
2.1 Procedure
Title
:
Education Network for Northern Ireland — “Education Network (NI)”
Description
:
The Contracting Authority requires ICT services to replace its existing contracts for managed Local Area Network services for post primary and special schools in Northern Ireland (known as “Lot 3”) and managed Wide Area Network Services for all Northern Ireland schools (known as “Lot 5”), together with the re-procurement of the Management Information System for all schools in Northern Ireland. The services required pursuant to this procurement process are to take forward the service vision, by ensuring the continuity of existing services, covered in broad terms by the existing contracts, while transforming these services over the lifetime of the new contract term. The overall scope of the services can be summarised as follows: — a fully integrated end to end service to meet the management/administration and learning/teaching needs of educational establishments, — ICT infrastructure and associated services for post primary and special educational establishments, — connectivity to, and provision of a range of online services for all educational establishments. Prospective service providers should note that the intention is not simply to replace the outgoing services on a like for like basis and that the concepts of local area (or school-based) and wide area services, as previously understood and applied should not constrain the bidders thinking and proposals regarding the overall architecture in light of technology developments. The Contracting Authority will request proposals during the detailed dialogue stage for the transformation of the learning platform and management administration elements of the services but reserves the right to make a decision at that stage on the inclusion or otherwise of the transformation of these elements within the scope of the awarded contract.
Procedure identifier
:
0943929e-1aca-48ce-b3b5-6c66c66ba688
2.1.1 Purpose
Main classification
(
cpv
):
72500000
Computer-related services
2.1.4 General information
Legal basis
:
Directive 2014/24/EU
5. Lot
5.1 Lot technical ID : LOT-0000
Title
:
Education Network for Northern Ireland — “Education Network (NI)”
Description
:
The Contracting Authority requires ICT services to replace its existing contracts for managed local area network services for post primary and special schools in Northern Ireland (known as “lot 3”) and managed wide area network services for all Northern Ireland schools (known as “Lot 5”), together with the re-procurement of the management information system for all schools in Northern Ireland. The services required pursuant to this procurement process are to take forward the service vision, by ensuring the continuity of existing services, covered in broad terms by the existing contracts, while transforming these services over the lifetime of the new contract term. The overall scope of the services can be summarised as follows: — a fully integrated end to end service to meet the management/administration and learning/teaching needs of educational Establishments, — ICT infrastructure and associated services for post primary and special educational establishments, — connectivity to, and provision of a range of online services for all educational establishments. Prospective service providers should note that the intention is not simply to replace the outgoing services on a like for like basis and that the concepts of local area (or school based) and wide area services, as previously understood and applied should not constrain the bidders thinking and proposals regarding the overall architecture in light of technology developments. The Contracting Authority will request proposals during the detailed dialogue stage for the transformation of the learning platform and management administration elements of the services but reserves the right to make a decision at that stage on the inclusion or otherwise of the transformation of these elements within the scope of the awarded contract. The offer for the replacement services will also need to take account of publicly available ICT contracts (available to public sector bodies in Northern Ireland), such as Network NI. Whilst the Contracting Authority will not mandate the use of any such contract, it may seek to take advantage of them where they offer value for money.
5.1.1 Purpose
Main classification
(
cpv
):
72500000
Computer-related services
5.1.3 Estimated duration
Duration end date
:
31/03/2025
Duration
:
24
Month
5.1.6 General information
Procurement Project not financed with EU Funds.
5.1.16 Further information, mediation and review
Review organisation
:
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions
-
6. Results
6.1 Result lot ldentifier : LOT-0000
6.1.2 Information about winners
Winner
:
Official name
:
Capita Managed IT Solutions
Tender
:
Tender identifier
:
Education Network for Northern Ireland — “Education Network (NI)”
Identifier of lot or group of lots
:
LOT-0000
Value of the tender
:
350 000 000
Pound sterling
Contract information
:
Identifier of the contract
:
C2K
Title
:
Education Network for Northern Ireland — “Education Network (NI)”
Date of the conclusion of the contract
:
29/03/2012
7. Modification
7.1 Modification
Identifier of the previous contract award notice
:
166308-2019
Identifier of the modified contract
:
CON-0001
Reason for modification
:
Need for additional works, services or supplies by the original contractor.
Description
:
The Contract commenced on 01/04/2012 for 5 years until 31/03/2017 and has been modified on several occasions, the Contract has now been further modified to (i) extend the contract for an additional 2 years until 31/03/2027 with a further 2 x 1 year additional extension options, and (ii) increase the value by up to £175,000,000. This modification is permitted under Regulations 72(1)(b) and 72(1)(c) of the Public Contract Regulations 2015 for the reasons outlined below and as it will not alter the overall nature of the Contractas the scope of services will remain unaltered and any expenditure will not exceed 50% of the original awarded Contract value. The transition to a new managed service Contract was expected to have completed by 31/03/2025 but due to unforeseen circumstances the new Contract awarded in December 2023 was terminated in November 2024 by mutual consent. Accordingly it was necessary to extend the Contract and increase the Contract value to ensure the continuation of existing managed service arrangements and functionality changes to meet schools' requirements whilst permitting time to transition to a new managed service Contract. The total estimated value of the Contract is now £721,000,000.
7.1.1 Change
Description of modifications
:
The systems and services provided under the Contract have been uniquely configured for EA's varying requirements. For technical reasons, it is not possible to quickly or easily transition to a new Contract with another Contractor as they would need significant time tailor their systems and services for EA, also causing significant inconvenience and duplication of costs to change Contractor for an interim period. It is expected to take at least 18-24 months to procure and transition to a suitable new Contract. Additional 2x1 year extension options included are for contingency, risk of material delays, transitioning existing services and subsequent design and implementation phases of a new Contract. Regulation 72(1)(c) also permits this modification due to unforeseen circumstances which a diligent Contracting Authority could not have foreseen. It could not have been foreseen that the new Contract awarded in December 2023 would be terminated, delaying the transition to a new Contract.
8. Organisations
8.1 ORG-0001
Official name
:
Education Authority
Registration number
:
Non Applicable
Postal address
:
40 Academy Street
Town
:
Belfast
Postcode
:
BT1 2NQ
Country
:
United Kingdom
Telephone
:
028 9031 7777
Roles of this organisation
:
Buyer
8.1 ORG-0002
Official name
:
Capita Managed IT Solutions
Registration number
:
NI032979
Town
:
Hillview House, 61 Church Road
Postcode
:
BT36 7LQ
Country
:
United Kingdom
Roles of this organisation
:
Tenderer
Winner of these lots
:
LOT-0000
8.1 ORG-0004
Official name
:
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions
Registration number
:
NONE
Town
:
Belfast
Postcode
:
BT1 2NQ
Country
:
United Kingdom
Roles of this organisation
:
Review organisation
8.1 ORG-0000
Official name
:
Publications Office of the European Union
Registration number
:
PUBL
Town
:
Luxembourg
Postcode
:
2417
Country subdivision (NUTS)
:
Luxembourg
(
LU000
)
Country
:
Luxembourg
Telephone
:
+352 29291
Roles of this organisation
:
TED eSender
Notice information
Notice identifier/version
:
5c3acaeb-2d2e-44a1-9d3c-5bdc2562619a
-
01
Form type
:
Contract modification
Notice type
:
Contract modification notice
Notice dispatch date
:
15/04/2025
13:40 +00:00
Languages in which this notice is officially available
:
English
Notice publication number
:
00252891-2025
OJ S issue number
:
76/2025
Publication date
:
17/04/2025