Award of contract to Grapevine Solutions Ltd. for licencing, support, and maintenance of the following applications: HAPPI Database Warehouse including tables, SQL queries, stored procedures and cache programs; Regulator32 Time Capture system; Crystal Reports; and Cache for UNIX (Oracle Solaris for SPARC-64)

Dublin City Council has awarded a contract to Grapevine Solutions on foot of a Voluntary Ex Ante Transparency Notice published on 2nd October 2024. Dublin City Council relied on Article 32.2 (b) where the works, supplies or services can be supplied only by a particular economic operator for any of …

CPV: 72261000 Software support services
áit fhorghníomhaithe:
Award of contract to Grapevine Solutions Ltd. for licencing, support, and maintenance of the following applications: HAPPI Database Warehouse including tables, SQL queries, stored procedures and cache programs; Regulator32 Time Capture system; Crystal Reports; and Cache for UNIX (Oracle Solaris for SPARC-64)
clárlann:
Dublin City Council
uimhir dámhachtana:
1

1. Buyer

1.1 Buyer

Official name : Dublin City Council
Legal type of the buyer : Local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Award of contract to Grapevine Solutions Ltd. for licencing, support, and maintenance of the following applications: HAPPI Database Warehouse including tables, SQL queries, stored procedures and cache programs; Regulator32 Time Capture system; Crystal Reports; and Cache for UNIX (Oracle Solaris for SPARC-64)
Description : Dublin City Council has awarded a contract to Grapevine Solutions on foot of a Voluntary Ex Ante Transparency Notice published on 2nd October 2024. Dublin City Council relied on Article 32.2 (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons: ii) competition is absent for technical reasons; and (iii) the protection of exclusive rights, including intellectual property rights, for the award of this contract. Dublin City Council intends to award a contract to Grapevine Solutions Ltd. for 3 years. The maximum value of of this contract is €300,000 ex VAT. Dublin City Council, the largest local authority in Ireland, uses these applications as an integral part of the payroll function. The HAPPI Database is integrated with both the Cyborg Payroll System (built on COBOL) and the General Ledger in Oracle Financials. It facilitates costing for the organisation at a micro level including breakdown across disciplines and detailed Job Costing. Regulator32 is used to capture time from up to 100 work locations across the city and to generate timecard files for inclusion in fortnightly payroll. It is heavily modified and customised to incorporate complex payroll rules and includes modules for Batch Generation, User Profile Management, Monitor, and Imports from the Cyborg Payroll System. Crystal Reports includes generating reports for both Pensions and Payroll including complex ten year look backs for retiring employees. Grapevine Solutions Ltd. provides these services and expertise using a wide range of technologies most specifically the InterSystems Database Platform. The applications specified are exceptionally customised to meet the specific complex needs of Dublin City Council’s payroll and costing functions. They were developed by Grapevine Solutions over a lengthy project and modified over time in line with change. There are no other licenced operators licenced or authorised to provide these services.
Procedure identifier : fea2e90a-1f32-47ca-ab30-d406f86ebf0f
Type of procedure : Negotiated without prior call for competition
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72261000 Software support services

2.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Award of contract to Grapevine Solutions Ltd. for licencing, support, and maintenance of the following applications: HAPPI Database Warehouse including tables, SQL queries, stored procedures and cache programs; Regulator32 Time Capture system; Crystal Reports; and Cache for UNIX (Oracle Solaris for SPARC-64)
Description : Dublin City Council has awarded a contract to Grapevine Solutions on foot of a Voluntary Ex Ante Transparency Notice published on 2nd October 2024. Dublin City Council relied on Article 32.2 (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons: ii) competition is absent for technical reasons; and (iii) the protection of exclusive rights, including intellectual property rights, for the award of this contract. Dublin City Council intends to award a contract to Grapevine Solutions Ltd. for 3 years. The maximum value of of this contract is €300,000 ex VAT. Dublin City Council, the largest local authority in Ireland, uses these applications as an integral part of the payroll function. The HAPPI Database is integrated with both the Cyborg Payroll System (built on COBOL) and the General Ledger in Oracle Financials. It facilitates costing for the organisation at a micro level including breakdown across disciplines and detailed Job Costing. Regulator32 is used to capture time from up to 100 work locations across the city and to generate timecard files for inclusion in fortnightly payroll. It is heavily modified and customised to incorporate complex payroll rules and includes modules for Batch Generation, User Profile Management, Monitor, and Imports from the Cyborg Payroll System. Crystal Reports includes generating reports for both Pensions and Payroll including complex ten year look backs for retiring employees. Grapevine Solutions Ltd. provides these services and expertise using a wide range of technologies most specifically the InterSystems Database Platform. The applications specified are exceptionally customised to meet the specific complex needs of Dublin City Council’s payroll and costing functions. They were developed by Grapevine Solutions over a lengthy project and modified over time in line with change. There are no other licenced operators licenced or authorised to provide these services.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72261000 Software support services

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information :

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Cost
Name :
Description : Cost @ 100%
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 100
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Organisation providing more information on the review procedures : The High Court of Ireland -

6. Results

Value of all contracts awarded in this notice : 300 000 Euro
Direct award :
Justification for direct award : The contract can be provided only by a particular economic operator because of an absence of competition for technical reasons
Other justification : Dublin City Council has awarded a contract to Grapevine Solutions on foot of a Voluntary Ex Ante Transparency Notice published on 2nd October 2024. Dublin City Council relied on Article 32.2 (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons: ii) competition is absent for technical reasons; and (iii) the protection of exclusive rights, including intellectual property rights, for the award of this contract. Dublin City Council intends to award a contract to Grapevine Solutions Ltd. for 3 years. The maximum value of of this contract is €300,000 ex VAT. Dublin City Council, the largest local authority in Ireland, uses these applications as an integral part of the payroll function. The HAPPI Database is integrated with both the Cyborg Payroll System (built on COBOL) and the General Ledger in Oracle Financials. It facilitates costing for the organisation at a micro level including breakdown across disciplines and detailed Job Costing. Regulator32 is used to capture time from up to 100 work locations across the city and to generate timecard files for inclusion in fortnightly payroll. It is heavily modified and customised to incorporate complex payroll rules and includes modules for Batch Generation, User Profile Management, Monitor, and Imports from the Cyborg Payroll System. Crystal Reports includes generating reports for both Pensions and Payroll including complex ten year look backs for retiring employees. Grapevine Solutions Ltd. provides these services and expertise using a wide range of technologies most specifically the InterSystems Database Platform. The applications specified are exceptionally customised to meet the specific complex needs of Dublin City Council’s payroll and costing functions. They were developed by Grapevine Solutions over a lengthy project and modified over time in line with change. There are no other licenced operators licenced or authorised to provide these services.

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Grapevine Solutions Ltd.
Tender :
Tender identifier : Award of contract to Grapevine Solutions Ltd. for licencing, support, and maintenance of the following applications: HAPPI Database Warehouse including tables, SQL queries, stored procedures and cache programs; Regulator32 Time Capture system; Crystal Reports; and Cache for UNIX (Oracle Solaris for SPARC-64)
Identifier of lot or group of lots : LOT-0001
Value of the tender : 300 000 Euro
Subcontracting : No
Contract information :
Identifier of the contract : Award of contract to Grapevine Solutions Ltd. for licencing, support, and maintenance of the following applications: HAPPI Database Warehouse including tables, SQL queries, stored procedures and cache programs; Regulator32 Time Capture system; Crystal Reports; and Cache for UNIX (Oracle Solaris for SPARC-64)
Date of the conclusion of the contract : 01/05/2025

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : Dublin City Council
Registration number : IE4773254U
Postal address : Civic Offices, Wood Quay
Town : Dublin
Postcode : D08 RF3F
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 01 2222222
Internet address : https://www.dublincity.ie
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : Grapevine Solutions Ltd.
Registration number : 8250627N
Postal address : 25 The Courtyard, Kilcarbery Business Park, Dublin 22,
Town : Dublin
Postcode : D22 NH32
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

11. Notice information

11.1 Notice information

Notice identifier/version : f74d2fef-3e1c-426b-aa42-26f4aa7525c6 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 13/05/2025 14:48 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00312792-2025
OJ S issue number : 93/2025
Publication date : 15/05/2025