81317025-Technical assistance for Support to Ukraine for Decentralisation and Regional Development

Project description Title: U-LEAD with Europe: Phase III Commissioned by: European Commission, German Federal Ministry for Economic Cooperation and Development (BMZ) Country: Ukraine Main political partner: Ministry for Communities and Territories Development of Ukraine Context Despite ongoing suffering and destruction, Ukraine"s future remains promising. EU accession negotiations drive crucial reforms, …

CPV: 79000000 Business services: law, marketing, consulting, recruitment, printing and security
áit fhorghníomhaithe:
81317025-Technical assistance for Support to Ukraine for Decentralisation and Regional Development
clárlann:
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
uimhir dámhachtana:
81317025

1. Buyer

1.1 Buyer

Official name : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : 81317025-Technical assistance for Support to Ukraine for Decentralisation and Regional Development
Description : Project description Title: U-LEAD with Europe: Phase III Commissioned by: European Commission, German Federal Ministry for Economic Cooperation and Development (BMZ) Country: Ukraine Main political partner: Ministry for Communities and Territories Development of Ukraine Context Despite ongoing suffering and destruction, Ukraine"s future remains promising. EU accession negotiations drive crucial reforms, while international funding supports recovery and modernization. However, Ukraine"s public administration faces key challenges related to: - Resilience & Recovery: supporting citizens and the economy while ensuring social cohesion. - Reconstruction: rebuilding infrastructure with local input and sustainable planning. - EU Preparation: aligning with EU laws, strengthening institutional capacity. - Decentralization: empowering municipalities for long-term resilience and reform. These challenges require a multi-level governance approach that balances a strong central authority with empowered municipalities, supported by a robust local self-government system. Municipalities play a crucial role in restoring services, infrastructure, and economic stability while adapting to wartime constraints and reintegrating displaced citizens. Effective local and national policies, backed by legal and financial support, are essential for Ukraine"s recovery and EU integration. Objective Overall Objective: Multi-level governance in Ukraine is increasingly trans-parent, accountable, and responsive to the needs of the population in the context of EU integration and rebuilding Ukraine. Specific Objective (outcome): The actors at the national, regional, and local levels are increasingly effective in fulfilling their tasks in the course of decentralisation and reconstruction and in the context of EU integration. Approach U-LEAD with Europe"s activities throughout Phase III are designed to achieve three outputs: Output 1: The Ukrainian government and the Parliament are increasingly capable of advancing the decentralisation reform and aligning regional policy with the EU acquis. Output 2: The professional and administrative skills of municipal officials for strong local self-government in the context of Ukraine's accession to the EU are enhanced, taking into account, among other things, the special needs of vulnerable groups and gender equality. Output 3: Ukrainian municipalities are enabled to implement regional and local development policies and reconstruction planning in the context of the EU accession process.
Procedure identifier : 95839182-bc60-497f-a452-eabd0c47b93b
Internal identifier : 81317025
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security

2.1.2 Place of performance

Country : Ukraine
Anywhere in the given country

2.1.4 General information

Additional information : Bekanntmachungs-ID: CXTRYY6YTC627NK4 All communication takes place in English via communication tool in the project area of the procurement portal.
Legal basis :
Directive 2014/24/EU
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2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Notice
Breaching of obligations set under purely national exclusion grounds : In accordance with §§ 123,124 GWB, § 22 LkSG
Participation in a criminal organisation :
Terrorist offences or offences linked to terrorist activities :
Money laundering or terrorist financing :
Fraud :
Corruption :
Child labour and including other forms of trafficking in human beings :
Breaching obligation relating to payment of taxes :
Breaching obligation relating to payment of social security contributions :
Breaching of obligations in the fields of environmental law :
Breaching of obligations in the fields of social law :
Breaching of obligations in the fields of labour law :
Insolvency :
Assets being administered by liquidator :
Business activities are suspended :
Analogous situation like bankruptcy, insolvency or arrangement with creditors under national law :
Grave professional misconduct :
Agreements with other economic operators aimed at distorting competition :
Conflict of interest due to its participation in the procurement procedure :
Direct or indirect involvement in the preparation of this procurement procedure :
Early termination, damages, or other comparable sanctions :
Misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure :

5. Lot

5.1 Lot technical ID : LOT-0001

Title : 81317025-Technical assistance for Support to Ukraine for Decentralisation and Regional Development
Description : Technical assistance (including short-term expert pool) for Support to Ukraine for Decentralisation and Regional Development This tender involves the supply and management of expert services to support the implementation of the Project U-LEAD with Europe, Phase III, implemented by GIZ. U-LEAD with Europe: Local Empowerment, Accountability and Development Programme is a multi-donor action of the EU and its member states Germany, Denmark, France, Poland and Slovenia to support Ukraine on its path to strengthening local self-government. U-LEAD promotes transparent, accountable, resilient and responsive multi-level governance in Ukraine and empowers municipalities. The services will be delivered through long-term experts and a pool of national and international short-term experts in form of technical and administrative services related to the two key outputs of the project: Output 1 Ukrainian government and the Parliament are increasingly capable of advancing the decentralisation reform and aligning regional policy with the EU acquis; and Output 3 Ukrainian municipalities are enabled to implement regional and local development policies and reconstruction planning in the context of the EU accession process. The contractor"s services will follow the objectives of the project and support its implementation in two output areas. The key activities to be supported by the tender include: Support to central bodies on decentralisation and Multi Level Governance (MLG) - Supporting national authorities with the implementation and monitoring of the Local Self Governance-related parts of the Ukraine Plan (2024-2027) and the Action Plan for the Reform of Local Self-Government and Territorial Organisation of Power in Ukraine for 2024-2027. - Facilitating awareness raising events related to further development of the decentralisation reform. Support to key central bodies on regional development policy in the EU accession context - Supporting key stakeholders with EU accession negotiation on Chapter 22 "Regional policy and coordination of structural instruments" - Advising on improvements to the new regional policy model for the next programming period 2028-2034. Support at oblast and municipal level on regional development policy in the EU accession context - Strengthen administrative capacities at oblast level by preparing and implementing the Capacity Building Plan of strengthening of institutional capacity of regional and local administrations, supporting management of the Regional Development Strategies and Action Plans according to EU rules, advising on Public Investment Management Principles and DREAM platform, implementing partnership principle by involving representatives of local authorities, civil society organisations, business sector and other relevant stakeholders. Prepare and implement awareness raising measures (i.e. study visits, expert exchanges, conferences) and actively disseminate lessons learned. Supporting municipalities to prepare investment projects for reconstruction in accordance with Public Investment Management (PIM) principles Direct support to the previous work of U-LEAD with Europe which follows on from the municipal Project Preparation Facility (PPF) initiative. Of particular interest are the monies potentially available to the reconstruction projects on regional and municipal level under the Ukraine Facility. Activities anticipated include the following: - Disseminate information to Ukrainian municipalities concerning the opportunity to be supported in their development of investment projects for reconstruction. - Facilitate selection of beneficiary municipalities, taking into consideration project ideas received. - Deliver relevant capacity building to the selected municipalities with regard to their investment project ideas, with the goal of helping them on to maturity, financing, and construction. Such capacity building should take into account the principles of the New European Bauhaus, as well as the requirements of the most likely sources of national and international financing. All Project documents (reports, studies, trainings, analyses, assessments, strategies, etc.) have to be provided in English. Onsite technical advisory, workshops and certain documents need to be provided additionally in Ukrainian, on demand.
Internal identifier : 81317025

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Options :
Description of the options : GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

5.1.2 Place of performance

Country : Ukraine
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Duration : 24 Month

5.1.4 Renewal

Maximum renewals : 2
Other information about renewals : GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

5.1.6 General information

The names and professional qualifications of the staff assigned to perform the contract must be given : Request to participate requirement
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : #Besonders auch geeignet für:selbst#

5.1.7 Strategic procurement

Aim of strategic procurement : Fulfilment of social objectives
Description : Gender equality The tenderer is required to outline in the tender how it can prevent negative impacts on gender equality in its area of responsibility and how it can contribute to improving gender equality through corresponding measures (see also relevant requirements in section 2.5). Conflict and context sensitivity The Russian war of aggression against Ukraine may be continued, expanded or intensified; effective work inside Ukraine and for Ukrainians internationally is impeded significantly or, in worst case, made impossible. Intensified war efforts may force increasing military mobilization and concentration of resources; the public sector can attend only most essential matters; lack of qualified and qualifiable counterparts for the implementation of activities. The tenderer is required to outline in the tender how it is planning its activities in the context of conflicts or violence and what specific measures it has adopted for conflict- and context-sensitive implementation (see also relevant requirements in section 2.5). Furthermore, the tenderer should outline their security concept and conflict-sensitive implementation in order to ensure staff and operations are safeguarded to the maximum extent possible.
Social objective promoted : Gender equality, Other

5.1.9 Selection criteria

Sources of selection criteria : Notice
Criterion : Other economic or financial requirements
Description : EN-A1: Principles for the execution of orders (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): The eligbility criteria are not from the same category as stipulated above, as there is no suitable category. 1. Self-declaration: name of company and address, tax ID, registration and commercial register number or equivalent register in accordance with the legal provisions of the country of origin. 2. No grounds for exclusion pursuant to § 123, § 124 GWB, § 22 LkSG, EU-Russia sanctions 3. Declaration of bidding consortium and/or declaration of subcontractors (if applicable)
Criterion : Other economic or financial requirements
Description : EN-A2: Conditions for the reduction of candidates (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): If we receive more than 5 requests to participate from eligible particpants, we will make a selection on the basis of the criteria laid out in the procurement documents and invite tenders only from the 5 candidates with the highest scores. We reserve the right to cancel the procurement procedure if we receive fewer than 3 requests to participate. Weighted criteria for the selection of candidates: I.Technical experience 1. Decentralisation Reforms (25%) 2. Regional Development: (25 %) 3. Implementation of EU Accession - Chapter 22: (25 %) 4. Management of short-term expert pools: (10 %) II. Regional experience: In one or more of the following countries: Bulgaria, Romania, Poland, Moldova, Slovakia, Ukraine, Georgia,Estonia, Latvia, Lithuania, Albania, Croatia, Bosnia and Herzegovina, Kosovo, Slovenia, Serbia, Montenegro, the Republic of North Macedonia (15 %)
Criterion : References on specified services
Description : EN-B1: Technical and professional ability (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): 1. The technical assessment is only based on reference projects with a minimum commission value of 250,000.00 EUR. 2. At least 3 reference projects in the technical field "Governance" thereof at least 3 reference projects in one or more of the following countries: Bulgaria, Romania, Poland, Moldova, Slovakia, Ukraine, Georgia, Estonia, Latvia, Lithuania, Albania, Croatia, Bosnia and Herzegovina, Kosovo, Slovenia, Serbia, Montenegro, the Republic of North Macedonia in the technical field above ("Governance") each in the last 36 months (deadline: date of publication of invitation to tender).
Criterion : Average yearly turnover
Description : EN-C1: Economic and financial standing (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Average annual turnover for the last three years (last-but-four financial year can be included in case of tenders held within 6 months of end of last financial year), at least: 1,000,000.00 EUR (1 million EUR).
Criterion : Average yearly manpower
Description : EN-B2: Technical and professional ability (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Average number of employees and managers in the last three calendar years, at least 10 persons.
Criterion : References on specified services
Description : Weighted criteria for the selection of candidates: I.Technical experience 1. Decentralisation Reforms (25%) 2. Regional Development: (25 %) 3. Implementation of EU Accession - Chapter 22: (25 %) 4. Management of short-term expert pools: (10 %) II. Regional experience: In one or more of the following countries: Bulgaria, Romania, Poland, Moldova, Slovakia, Ukraine, Georgia,Estonia, Latvia, Lithuania, Albania, Croatia, Bosnia and Herzegovina, Kosovo, Slovenia, Serbia, Montenegro, the Republic of North Macedonia (15 %) - Assessment of technical eligibility / weighted criteria for the selection of candidates
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Weight (percentage, exact) : 100
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 5
Maximum number of candidates to be invited for the second stage of the procedure : 5
The procedure will take place in successive stages. At each stage, some participants may be eliminated
The buyer reserves the right to award the contract on the basis of the initial tenders without any further negotiations

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 27/06/2025 23:59 +02:00

5.1.12 Terms of procurement

Terms of the procedure :
Estimated date of dispatch of the invitations to submit tenders : 28/07/2025
Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Description of the financial guarantee : An advance payment guarantee may be required.
Deadline for receipt of requests to participate : 08/07/2025 12:00 +02:00
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, all missing tenderer-related documents may be submitted later.
Additional information : GIZ asks the applicant or bidder to submit, complete or correct documents, within the framework laid down by law.
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : The execution conditions result from the information given in the contract notice and the tender documents.
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Vergabekammern des Bundes -
Information about review deadlines : According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as 1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected, 2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice. 3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids, 4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint. Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.
Organisation providing additional information about the procurement procedure : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH -
Organisation receiving requests to participate : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH -

8. Organisations

8.1 ORG-0001

Official name : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Registration number : 993-80072-52
Postal address : Dag-Hammarskjöld-Weg 1 - 5
Town : Eschborn
Postcode : 65760
Country subdivision (NUTS) : Main-Taunus-Kreis ( DE71A )
Country : Germany
Contact point : Friedrich Graf von Westphalen & Partner mbB Rechtsanwälte
Telephone : +49 69719189012
Internet address : https://www.giz.de
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate

8.1 ORG-0002

Official name : Vergabekammern des Bundes
Registration number : 022894990
Postal address : Kaiser-Friedrich-Straße 16
Town : Bonn
Postcode : 53113
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49 2289499-0
Fax : +49 2289499-163
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : a4028889-e2e2-415a-935c-a16421bf149d - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 05/06/2025 08:55 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00367288-2025
OJ S issue number : 108/2025
Publication date : 06/06/2025